AIR CHARTER SERVICE FOR ASU FOOTBALL TEAM 2019 AWAY GAMES WITH AN OPTION FOR THE 2020 AND 2021 GAMES

requesting sealed proposals from qualified firms or individuals for Air Charter Service for ASU Football Team 2019 Away Games with an Option for the 2020 and 2021 Games. Proposals are to be addressed and delivered to the receptionist area, first floor, University Services Building, Purchasing and Business Services, Arizona State University, 1551 S. Rural Road, (located on the east side of Rural Road between Apache Road & Broadway Road) Tempe, Arizona 85281 on or before 3:00 P.M., MST, 02/25/19 at which time a representative of Purchasing and Business Services will announce publicly the names of those firms or individuals submitting proposals. No proposals will be accepted after this time. No other public disclosure will be made until after award of the contract. Arizona State University’s Overnight Delivery (FedEx, Airborne, and UPS) address is: Purchasing and Business Services University Services Building Arizona State University 1551 S. Rural Rd Tempe, AZ 85281 Arizona State

University’s U.S. Postal Service Mail address is: Purchasing and Business Services Arizona State University P.O. Box 875212 Tempe, AZ 85287-5212 ARIZONA STATE UNIVERSITY ________________________ Karen S. Ashe Purchasing Manager KSA/ap 4 Rev 12/18/18 SECTION II – PURPOSE OF THE RFP 1. INTENT It is the intention of the Arizona Board of Regents for and on behalf of Arizona State University/Sun Devil Athletics to enter into a multi-year contract with an air charter service supplier that can provide Arizona State University's specific air charter requirements for the 2019 football away games, and an option for consideration of the 2020 and 2021 requirements. Bowl games are also to be part of charter services for each season should the team go to any bowl games. Plans to schedule charters for possible bowl games are to begin at an agreed upon time during the season. Cost per air mile for bowl games is to commensurate with air mile costs for regular season games. We are soliciting those firms that have the capability to provide these services and can meet all the requirements of FAA regulations. Charter flights offered must be from an accredited, regularly scheduled carrier. The team is very organized in how they travel, with specific scheduling and service requirements for their chartered trips. Details of these scheduling and service requirements are outlined in this Request for Proposal, Specifications/Scope of Work, Section V. 2. BACKGROUND INFORMATION Arizona State University (ASU) is an internationally recognized metropolitan Research I University, serving approximately 100,000 students at four campuses in the Phoenix area (Tempe, West, Polytechnic, and Downtown) and extended campuses throughout the Valley of the Sun and the United States. ASU is the fifth largest University in the United States in student population, with approximately 5,800 faculty and staff. Sun Devil Athletics (SDA) is comprised of 26 sports, 250 full-time employees and 600 student athletes. Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. More information about ASU is located at http://www.asu.edu. 3. TERM OF CONTRACT The initial contract term will be for one (1) year with an option of two (2) successive one (1) year renewals. The University may renew for additional years with a total contract term not exceeding five (5) years. 5 Rev 12/18/18 SECTION III – PRE-PROPOSAL CONFERENCE X No pre-proposal conference will be held. 6 Rev 12/18/18 SECTION IV – INSTRUCTIONS TO PROPOSERS 1. You must address and deliver your proposal to the receptionist area, first floor, University Services Building, Purchasing and Business Services, Arizona State University, 1551 S. Rural Road, Tempe, Arizona 85281, on or before the time and date set for closing. No proposal will be accepted after this time. The University Services Building is located on the east side of Rural Road between Apache Road and Broadway Road. PROPOSALS MUST BE IN A MARKED SEALED CONTAINER (i.e., envelope, box): Name of Proposer Title of Proposal RFP Number Date and Time Proposal is Due No telephone, electronic or facsimile proposals will be considered. Proposals received after the time and date for closing will be returned to the proposer unopened. 2. DIRECTIONS TO USB VISITOR PARKING. Purchasing and Business Services is in the University Services Building (“USB”) 1551 S. Rural Road, Tempe, AZ, 85281 (located on the east side of Rural between Broadway Ave and Apache Boulevard). A parking meter is located near the main entry to USB. All visitors to USB are required to check in at the USB Reception Desk to obtain a visitor’s badge to wear while in the building. The receptionist will call to have you escorted to your meeting. 3. Proposer should use recycled paper and double-sided copying for the production of all printed and photocopied proposal documents. Furthermore, the documents should be clearly marked to indicate that they are printed on recycled content (minimum 30% post-consumer waste paper). 4. You may withdraw your proposal at any time prior to the time and date set for closing. 5. No department, school, or office at the University has the authority to solicit or receive official proposals other than Purchasing and Business Services. All solicitations are performed under the direct supervision of the Chief Procurement Officer and in complete accordance with University policies and procedures. 6. The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. During this discussion period, the University will not disclose any information derived from proposals submitted, or from discussions with other proposers. Once a contract is executed, the solicitation file, and the proposals contained therein, are in the public record and will be disclosed upon request. 7. Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Purchasing and Business Services will do the scheduling of these oral presentations. 7 Rev 12/18/18 8. The award shall be made to the responsible proposer whose proposal is determined to be the most advantageous to the University based on the evaluation factors set forth in this solicitation. Price, although a consideration, will not be the sole determining factor. 9. If you are submitting any information you consider to be proprietary, you must place it in a separate envelope and mark it "Proprietary Information". If the Chief Procurement Officer concurs, this information will not be considered public information. The Chief Procurement Officer is the final authority as to the extent of material, which is considered proprietary or confidential. Pricing information cannot be considered proprietary. 10. The University is committed to the development of Small Business and Small Disadvantaged Business (“SB & SDB”) suppliers. If subcontracting (Tier 2 and higher) is necessary, proposer (Tier 1) will make every effort to use SB & SDB in the performance of any contract resulting from this proposal. A report may be required at each annual anniversary date and at the completion of the contract indicating the extent of SB & SDB participation. A description of the proposers expected efforts to solicit SB & SDB participation should be enclosed with your proposal. 11. Your proposal should be submitted in the format shown in Section X. Proposals in any other format will be considered informal and may be rejected. Conditional proposals will not be considered. An individual authorized to extend a formal proposal must sign all proposals. Proposals that are not signed may be rejected. 12. The University reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when it determines that it is in its best interest to do so. The University also reserves the right to hold all proposals for a period of one hundred twenty (120) days after the opening date and the right to accept a proposal not withdrawn before the scheduled proposal opening date. 13. EXCEPTIONS: The Arizona State University contract terms and conditions are included in this Request for Proposal in Section XII. These terms and conditions will be incorporated into the contract between the University and the successful proposer. Proposals that are contingent upon any changes to these mandatory contract terms and conditions may be deemed nonresponsive and may be rejected. All exceptions must be submitted with justification and alternate language, and MUST be submitted with the proposal. In no event is a Proposer to submit its own standard contract terms and conditions as a response to this RFP. 14. Unless specifically stated to the contrary, any manufacturer's names, trade names, brand names or catalog numbers used in the specifications of this Request for Proposal are for the purpos