Construction of the New Lovettsville Community Center (Re-issue), RFQ 48770

Description:
The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified general contractor to construct the new Lovettsville Community Center ( New Community Center or Project). The Project includes the construction of a new one (1) story, masonry-clad building of approximately 18,500 sf, as well as the approximate 600 sf addition and renovation to the existing 1200 sf Pool House building on the same site. This new building will be constructed on a site in close proximity to the existing Community Center, which will remain in operation as a licensed preschool during every phase of construction. The New Community Center building includes a full court gymnasium with folding partition, staff office space, a fitness room, classrooms, kitchen, storage, and several meeting rooms. The work involves storefront and glazing, brick, fiberglass reinforced concrete panels, split and smooth face concrete masonry units (CMU),

mechanical, electrical, and plumbing (MEP), millwork, low voltage, audio visual, other typical components of new single story construction.  The Pool House building includes expanding the men’s and women’s showers and changing areas, a new staff break room, renovation of the public control point, first aid area, and concessions areas. The building includes storage, pump room, electrical, and chemical rooms. The Project is registered with U.S. Green Building Council (USGBC) as a Leadership in Energy and Environmental Design (LEED) project and the successful bidder will be required to have a LEED Accredited Professional (AP) on staff and to comply with LEED requirements per the documents as well as document compliance through the LEED template online process, for all construction phase templates as described in the Project specifications, in order to achieve LEED certification. The existing building and pool, playground, tennis courts, outdoor basketball court will remain in use during all construction phases of the New Community Center. Contractor shall submit a safety plan for review per specifications and Contractor shall ensure and take every possible precaution to maintain the safety of pedestrians and vehicle traffic throughout construction on the site for access to other amenities. The pool is in operation only in the summer, and will be open to the public annually between Memorial Day and Labor Day. All work on the pool house for renovation and addition is to occur during the off season from Labor Day to Memorial Day. Any work done during the summer months that effects the operations of the pool should be done after hours for short periods only, or with advance notice, agreement, and coordination of Community Center Staff and the Loudoun County Department of Transportation and Capital Infrastructure (DTCI). This will be phased construction. Prior to construction of the New Community Center, a permanent parking lot will be built on the site for public and staff parking as well as Contractor parking. Contractor staging and laydown space is offered offsite per the civil drawings. After construction of the New Community Center and once it has achieved an Occupancy Permit, all program operations at the existing Community Center will be relocated to the New Community Center and will resume immediately. The Contractor shall then abate hazardous materials in the existing building, and proceed with the demolition of the existing building per the specifications and the Town of Lovettsville’s Conditional Use Permit (see sheet C1.5). A demolition permit is required. Once demolition is complete for the existing building, the remaining parking lot work and associated utilities can be completed. During construction, the Contractor will have access to a portion of the Loudoun County Lovettsville Park project nearby for laydown and storage. The Construction of the Lovettsville Park will start prior to the end of this Project and the Contractor must coordinate and cannot delay the activities of the Lovettsville Park contractor.  See sheet C4.5 for more information. Before removal of any asphalt paving on the New Community Center site (Site), the Contractor is to notify DTCI and Loudoun County Department of Planning and Zoning five (5) days in advance so they can have staff onsite to watch for possible artifacts and features that might denote the presence of an archaeological site sealed under the pavement. The Contractor shall use only smooth bucket backhoes for asphalt removal and shall allow Loudoun County Staff to witness removal of pavement and investigate as removal occurs. Should artifacts be found on the Site at any time by the Contractor, subcontractors, or by Loudoun County Staff, the County may require the area of the artifact to be left undisturbed for a minimum of 48 hours to allow for further investigation. The costs associated with the removal of any and all unsuitable soils and/or rock encountered below subgrade (as defined in Specification 312000), during the construction of this Project shall be borne by the County.  The County requests that the Contractor provide unit prices for unsuitable soils removal and rock removal.  Unit Prices shall include the import of suitable material as needed to replace those quantities removed (It shall be assumed that suitable material will be procured from an off-site source).  Unit prices shall be included on the Pricing Page of the Bid, and shall be multiplied times an assumed quantity provided by the County for an extended price.  The extended price shall be carried by the County as an Owner’s Allowance in the final Contract Price and will be paid to the Contractor on a “per occurrence” basis, with any remaining allowance(s) being returned to the Owner upon completion of the Project.  This will apply to all excavations with the only exception being Drilling Activities (i.e. boring, geothermal wells, etc.).  In these specific instances the Contractor should assume that rock will be encountered and price the drilling accordingly as part of their Base Bid Cost. Furthermore, the Contractor will be responsible for the removal of all vegetation as required by the Contract Documents, to include, haul-off and disposal.  Excess top-soil and spoils shall be removed from the Site.  Hauling and disposal of this excess top-soil and spoils shall be included in the Contractor’s Lump Sum Price.  Should the Contractor require the import of suitable materials to maintain the elevations and grades shown on the Contract Documents, then the Contractor shall be responsible for the costs of the suitable materials, inclusive of hauling, placement, and compaction. The Contractor shall be responsible for all surveying to ensure the Project is installed per the Construction Documents. Any deviations from the Contract Documents shall be specifically requested via Request for Information (RFI) submitted to the Architect/Engineer of Record.  All deviations shall be noted in the Contractor’s “Record Set” of Construction Documents.  Upon completion of the Project, two (2) hard-copy sets, and one (1) digital copy of “Record Set” Construction Documents shall be provided to the County. The County will require the Contractor awarded this Project to use e-Builder Construction Program Management Software.  The County will purchase two (2) licenses for the Contractor’s use and will provide training for the Contractor to ensure proficiency as recommended by e-Builder.  The license and training will be provided to the Contractor at no cost and prior to the issuance of Notice to Proceed.  Further training due to a lack of proficiency will be the responsibility of the Contractor. e-Builder Construction Program Management Software will be utilized for all Project management documentation and correspondence, including but not limited to:  RFI’s, submittals, meeting minutes, pay applications, potential change orders/change orders, close-out documentation, etc.  Contact e-Builder for further information at www.e-builder.net or 1-800-580-9322. Pre-Bid Conference: A Pre Bid Conference will be held on January 17, 2019 at 10:00 a.m. in the Front Conference Room of the Division of Procurement located on the Fourth Floor, 1 Harrison Street, S.E., Leesburg, Virginia 20175 for clarification of any questions on the drawings, specifications and site conditions. Plans and specifications CDs, and bid forms may be picked up at the Division of Procurement at 1 Harrison Street, S.E., Leesburg, Virginia 20175 between the hours of 9:00 a.m. and 5:00 p.m. weekdays or call (703) 777-0403 or by downloaded from our web site:  www.loudoun.gov/procurement. Each CD contains a geotechnical report.  A Geotechnical Report Release form signed by an individual authorized to bind the firm into a contract must be signed and submitted prior to obtaining a CD. Addenda: Addendum #1 Changes and/or Additions issued on February 5, 2019. Addendum #2 Changes and/or Additions issued on February 13, 2019. Addendum #3 Acceptance date changed to March 12, 2019 issued on February 27, 2019.
Publication Date/Time:
1/9/2019 9:00 AM
Publication Information:
Invitation for Bid
Closing Date/Time:
3/12/2019 4:00 PM
Addendum Date/Time:
Addendum #3 issued on February 27, 2019.
Pre-bid Meeting:
January 17, 2018 at 10:00 AM
Contact Person:
Philip R. Butterfass Contracting Officer (703) 771-5534 Philip.Butterfass@loudoun.gov
Download Available:
See Related Documents
Business Hours:
8:30 AM - 5:00 PM
Miscellaneous:
Addendum #3 Acceptance date changed to March 12, 2019 issued on February 27, 2019.
Related Documents: