The purchase of Office Supplies

1 INVITATION TO BID The Ware County Board of Commissioners is now accepting sealed bids for the purchase of Office Supplies for Ware County Government and its associated departments. Ware County has no intention of purposely eliminating any company from bidding. However, there are certain specifications that must be met or exceeded. The Ware County Board of Commissioners reserves the right to reject any or all bids, with or without cause. Sealed bids will be accepted until Wednesday, May 29, 2019. Bids will be opened on that date at 11:00 a.m., at the Ware County Commission Office located at 305 Oak Street, Suite 227, Waycross, Georgia. No late bids will be accepted. Awarding of the bid will take place at the June meeting of the Ware County Board of Commissioners and will be based on the best bid. If you have any questions concerning this bid, you may call Elizabeth Hope at (912) 287-4300. Should your firm be interested in submitting a bid, please complete the attached forms, submit

the sealed bid, marked Office Supplies, and mail or deliver to: Ware County Commission Elizabeth Hope 305 Oak Street, Suite 227 Waycross, GA 31501 2 SPECIFICATIONS More than thirty (30) departments and offices operate under the Ware County Board of Commissioners. Each department purchases office supplies based on their needs and make payment via a Visa Purchasing Card. Inferior brands will not be accepted and any products found to be inferior by Ware County will be returned to the vendor for a full refund without any additional fees or costs to Ware County. Individual products bid should be, at minimum, rated above average in quality. Copy paper and toner cartridges are NOT included in this bid. The Ware County Board of Commissioners reserves the right to make purchases from other vendors on an emergency basis or should there be a substantial price difference favorable to Ware County. Ordering:  Each department must have a separate account for ordering. Vendor will assist with setting up accounts.  Any of the following ordering methods are acceptable: online, by phone, by fax. The availability online ordering is strongly preferred.  No minimum order shall be required.  The successful bidder may be required to furnish Ware County with sufficient catalogs for use by each department, free of charge.  Vendor’s inventory must include a substantial stock of office supplies likely to be purchased by Ware County. Delivery Requirements:  Deliveries must be made to each individual department as ordered.  Deliveries are to be made between the hours of 8:00 a.m. and 4:30 p.m., Monday-Friday (excluding holidays). 3  Delivery locations are all within Ware County, Georgia. Approximately 16 locations are located within a two (2) mile perimeter of the main courthouse-800 Church Street, Waycross, Georgia. The majority of the remaining locations are located within the Waycross-Ware County Industrial Park, approximately six (6) miles from the main courthouse.  Delivery may be made via truck or national delivery service (UPS, Fed-Ex, etc).  Vendor location must be within reasonable distance from Ware County Government offices, to allow for over-the-counter purchases. Pricing:  Pricing must include all costs, F.O.B. Destination and include cost of shipping and packing. No hidden fees.  Pricing is fixed for the contract period.  Please complete Attachment A-Pricing Sheet. Attachment A is a sampling of the items purchased during 2018.  Please list the discount offered for non-contract items on Attachment A.  Please include one copy of your current catalog with your bid. Payment/Invoicing:  Invoices must be sent directly to the department making the order.  Payment will be made via Ware County’s Visa Purchasing Card. Bid/Contract Period:  The contract will be for a three (3) year period, with an annual option to renew. The first contract period will run from July 1, 2019-June 30, 2020. At any time during this period, there is a breach of contract by the vendor, the vendor will be notified in writing of contract termination. Rebidding will then be necessary.  Vendor must notify Elizabeth Hope, 912-287-4300, of any changes that occur during the contract period. 4 ATTACHMENT A-PRICING Manufacturer Item Number Description UOM Bid Price Product Quality Must be Rated, at Minimum, Above Average Badge, ID, Self-Lam, Landscape PK Batteries-Duracell or Energizer AA 24 PK PK Batteries-Duracell or Energizer AAA 24 PK PK Binder, Data, 9.5x11, LBE EA Binder, View, RR, .5" Capacity, BLK EA Binder, View, RR, 1" Capacity, BLK EA Binder, View, RR, 1.5" Capacity, White EA Binder, View, RR, 3" Capacity, White EA Binder, 3 Ring, LBLHLD, 3", Black EA Binder, 3-Ring, 1" Black EA Book, Receipt, Money, 2.75x5.50 EA Book, Receipt, Money, 3 Part CBNLS EA Book, Receipt, 2 Part, CBNLS, 7X11 EA Book, Receipt, 2 Part, CBNLS, 2.75x7 EA Cards, Index, 3x5, White 100 PK/PD Cards, Index, 5x8, White 100 PK/PD Holder, Card, Index, 4x6 EA Clip, Binder, Mini DZ Clip, Binder, Small DZ Clip, Binder, Medium DZ Clip, Binder, Large DZ Clip, Paper, Jumbo BX Clipboard, Plastic, 9x12.5" EA Clipboard, Hardboard, 9x12.5" EA Correction Tape 6 Pack EA Fluid, Correction, Liq Paper, White EA 5 Manufacturer Item Number Description UOM Bid Price Duster, Disposable, 10 oz EA DVD+R, 4.7 GB, 16X Spindle 50/Pack EA Flash Drive, 32 GB, 2 Pk EA Label, Perm 1/4" Dia, Red PK/PD Labels-Printer Address 1-1/8" BX Sanitizer, Hand, 8 oz EA Staple Remover, Claw EA Staple Remover, Push EA Staples, Standard, 1/4" 210/Strip BX Staples, Heavy Duty, 1/2" BX Stapler, Full Strip, Black, Metal EA Rubber Bands, Economy, Assorted (1 LB) BX Rubber Bands, Economy #19 (1 LB) BX Rubber Bands, Economy #64 (1LB) BX Rubber Bands, Economy #54 (1 LB) BX Folder, Straight Cut, Letter, 11 PT, 100 CT BX Folder, LTR, 11PT, 1/3, MLA, 100 CT BX Folder, LGL, 11PT, 1/3, MLA, 100 CT BX Folder, Hanging, 1/3, LTR, 25 CT BX Folder, Hanging, 1/5, LTR, 25 CT BX Ribbon, Universal, Black/Red 2 PK EA Add Machine Tape, 2.25"x150', 12 PK PK/PD Notes, Adhesive, 3"x 3", YW, 12 PK PK/PD Notes, Adhesive, 1 3/8" x 1 7/8" PK/PD Env, Clasp, 9x12, Kraft, 28 LB, 100 CT BX Env, Clasp, 12x15, Kraft, 28 LB, 100 CT BX Envelope Moistener, Adhesive, Bottle EA File Box, LTR/LGL, 10x12x15, 12 CT PK/PD Letter Tray, Stackable, Black EA Pad, Legal, LTR, 12 CT, White PK/PD 6 Manufacturer Item Number Description UOM Bid Price Highlighter, Chisel, Yellow, 12 PK DZ Highlighter, Bright, Assorted, 5 CT SET Marker, Sharpie, Perm, Fine, Black DZ Marker, Sharpie, Perm, Fine, Red DZ Marker, Sharpie, Perm, Fine, Blue DZ Markers, Dry Erase, Expo, Set of 4 EA Steno, Book, 6x9", 80 SH EA Pad, Mouse, Economy EA File, Pocket, Expand, 5.25" Legal BX Seal, Notarial, 2" Gold, 42 PK/PD Pad, Stamp, Foam Rubber EA Stamp, Self-Inking, Rubber EA Stamp, Self-Inking, 9-Lines EA Stamp, Self-Inking, Notary, Round EA Planner, Monthly Mngmt, Jan-Dec EA Calendar, Desk Refill, 3.5 x 6 EA Calendar, Desk Pad, Monthly EA Flags/Page Markers, Asstd, .47" (96-100 Ct) PK/PD Pen, Energel, RTX Medium, Blue DZ Pen, Energel, RTX Medium, Black DZ Pen, Energel, RTX Medium, Red DZ Refill, Energel, 0.7MM, Black EA Refill, Energel, RT, 0.7MM, Black EA Refill, Energel, RT, 0.7MM, Blue EA Refill, Energel, RT, 0.7MM, Violet EA Refill, Energel, RT, 0.7MM, Red EA Sheet Protectors, 11x 8 1/2, Clear, 100 Count BX Pen, Precise Grip, Extra Fine, Black EA Pen, Paper Mate, Sitck, Blue, Med, 60 Count EA Tab, Index, Write-on, White PK/PD Opener, Letter, Plastic, Manual, Black EA Mat, Chair, 46x60, 85 mil, Clear EA Mat, Chair, 36x48, 85 mil, Clear EA 7 Manufacturer Item Number Description UOM Bid Price Tape, Economy, 3/4x1296, Invisible, 12 Pk EA Tape Dispenser, Desktop Black, 1" Core EA Tape, Packing, Clear 1.88"x 54.6yards, 6 Pk EA Tissue, 2-Ply, Facial, Standard, White, 4Pk EA Vest, Safety, Orange, Universal Size EA Wipes, Disinfecting, Clorox or Lysol (75-80) EA Total Fixed Discount Rate for Non-Contract General Office Supplies: % Fixed Discount Rate for Office Furniture % Fixed Discount Rate for Electronics/Technology % Copy of current catalog must be included with your bid 8 EXCEPTIONS Please include detailed information regarding any exceptions that apply. If no exceptions, leave blank. 1. 2. 3. 4. 5. 9 BID AUTHORIZATION Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection. IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND DELIVERY OF THIS BID REPRESENTS THE BIDDER’S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS AGREEMENT. BID SUBMITTED BY: COMPANY NAME: ________________________________________ ADDRESS: ________________________________________ CITY, STATE, ZIP: ________________________________________ TELEPHONE: ________________________________________ FAX: ________________________________________ SIGNATURE: ________________________________________ PRINTED NAME: ________________________________________ TITLE: ________________________________________ DATE: ________________________________________ 10 STATEMENT OF NO BID We, the undersigned, have declined to bid ______ Specifications too “tight”, i.e., geared toward one brand or manufacturer only ______ Insufficient time to respond to the Invitation to Bid. ______ We do not offer this product or services ______ Unable to meet specifications ______ Unable to meet Bond requirements ______ Specifications unclear (explain how) ______ Unable to meet Insurance requirements ______ Remove us from your Vendor’s List altogether ______ Other (specify below) Remarks: ______________________________________________________________________________ ______________________________________________________________________________ ____________________________________________________________ Company Name: ___________________________ Signature: ___________________________ Telephone: ___________________________ Date: ___________________________ 11 ADDITIONAL INFORMATION Is any owner or officer of the bidder an employee of Ware County or related as close as third cousin to a Ware County Commissioner or other elected official? YES ____________ NO ____________ Local Vendors submitting a bid from Waycross and Ware County MUST have valid City and/or County business license. Local Vendor: YES ____________ NO _______________ City License #: ____________________________________ County License #: ____________________________________ Date of Issue: ____________________________________ Any bid not containing this information will NOT be considered