Consultant Services

Richardson Independent School District 1123 South Greenville Ave. Richardson, TX 75081 Request for Proposal Miscellaneous Consultant Services RFP #1567 The Richardson Independent School District (RISD) is soliciting requests for proposals (RFP) for Consultant Services as per specifications stated in this solicitation document. Receipt Deadline: RISD must receive all proposals no later than 1:30, PM, CST, May 29, 2020. Proposals must be submitted in in RISD’s electronic portal at: https://risd.bonfirehub.com/portal/?tab=openOpportunities Vendors who have submitted responses to previous RFPs for similar services (#1434, #1475 and #1522) do not need to respond to this Request for Proposal. RISD’s contact for this proposal is Jana M. Barnes (jana.barnes@risd.org). Contact between responders or potential responders and user departments during the RFP process or

evaluation process is prohibited. Any attempt by a responder or potential responder to contact the departments will result in disqualification. The Richardson Independent School District will receive responses on a continual basis. Bonfire will close and open this same bid on a quarterly basis. SPECIFICATIONS The intent of this request is to establish a list, annually, of pre-approved companies or individuals that can provide Consultant Services to the District as a whole. Administrative and Instructional Contracted Services shall be defined as, “expenditures/expenses rendered by p e r s o n n e l who are not on the payroll of the school district. Services delivered by an independent contractor (individual, entity or firm) that offers its services to the public, are to be paid on a fee basis for specialized services that are usually considered to be temporary or short-term in nature, normally in areas that supplement the expertise of the school district.” Services can include, but are not limited to the following:  Professional/Staff Development Training  Technology Analysis/Consultant  Operations Analysis/Consultant o Garden Services  Special Education Consultant  Education Consultant  Career and Technology Education (CTE) Consultant  Student Support Healthcare Consultant o LSSP o Psychologist https://risd.bonfirehub.com/portal/?tab=openOpportunities mailto:Loretta.porter@risd.org  Speech Language Pathologist  Administrative Consultant  Translations/Interpreting Services  Presenter o Author o Storyteller o Speaker  Audiologist  Graphic Artist o Audio/Video Production Services  Other Services Deemed Appropriate for this Request The District reserves the right to determine if a specialized service is acceptable. If the service is deemed unacceptable, no award will be made to the respondent. 1.0.0 GENERAL CONDITIONS 1.1.0 APPLICABILITY - These conditions are applicable and form part of the contract documents in each equipment and/or service contract and a part of the terms of each purchase order for items of equipment and/or service included in the specifications and response forms issued herewith. 1.2.0 RESPONSES SHALL BE SUBMITTED ON THESE FORMS - Deviations to the General Conditions and/or Specifications shall be conspicuously noted in writing by the responder and shall be included in the response. 1.3.0 RISD reserves the right to waive any or all response irregularities, formalities, or other technicalities; to be the sole and independent judge of quality and suitability of any products offered; and may accept or reject any response in its entirety, or may reject any part of any response without affecting the remainder of that response, and may award the individual items on this response in any combination or in any way to best serve the interests of RISD as it perceived those interests to be in its sole discretion. 1.4.0 RISD will enter into contractual relationships only with those responders who have, through word and action, affirmed that they comply with all applicable existing laws or executive orders to insure equal employment opportunities, without regard to race, creed, color, sex, or national origin. Minority owned or HUB companies are encouraged to compete in providing goods and services to the district. RISD does not operate under a set-aside program. 1.5.0 CONFIDENTIAL/PROPRIETARY INFORMATION - RISD is a governmental entity subject to the Texas Public Information Act. Unless subject to a specific statutory exception, information in the District’s possession is considered public information that is subject to release upon request. Any information in your Proposal that is of a confidential or proprietary nature must be clearly and specifically identified. Such identification shall not limit the District’s right to use such information in the review of the Proposal. 1.6.0 OBLIGATION OF OWNER - Issuance of this RFP does not create any obligation on the part of RISD to enter into any contract or undertake any financial obligations with r e s p e c t to the system referred to herein. There will be no discussions with responders except for the purpose of clarification of a Proposal until the evaluation of the Proposals has been completed. Any subsequent discussion shall be at the discretion of RISD. 1.7.0 CONDUCT WHILE ON DISTRICT PREMISES- Successful responder or contractor, and all employees, will be required to comply with the same standards applicable to the employees of the RISD, including but not limited to the completion and submission of a Criminal Background Report, Conflict of Interest and Felony Debarment. 1.8.0 NEGOTIATIONS - After evaluation of all Proposals received, RISD reserves the right to enter into negotiations with the responder(s) that RISD considers best qualified to meet its requirements. RISD reserves the right to reject any and all proposals and to waive any non- conformity, whenever such actions are in its best interest, as determined solely by RISD. 1.9.0 VENUE - The contract, which will be issued upon award, shall be construed under the laws of the State of Texas, and venue arising out of this agreement is in Dallas County, Texas, regardless of the place of execution or performance. 2.0.0 DEFINITION OF INDEPENDENT CONTRACTOR Responders should refer to the IRS description of Independent Contractor when determining if they are indeed an Independent Contractor https://www.irs.gov/businesses/small-businesses-self- employed/independent-contractor-defined. In determining whether a responder is an independent contractor, all information that provides evidence of the degree of control and independence must be considered. 2.1.0 HUB VENDOR Who qualifies to be a Historically Underutilized Business?  a for-profit entity that has not exceeded the size standard prescribed by 34 TAC §20.294, and has its principal place of business in Texas, and  is at least 51 percent owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service Disabled Veteran, who reside in Texas and actively participate in the control, operations and management of the entity's affairs. 3.0.0 EVALUATION OF RESPONSES 3.1.0 Purchase Price; 3.2.0 Reputation of the vendor, vendor’s goods and services; 3.3.0 Quality of vendor’s goods or services; 3.4.0 Extent to which the goods or services meets district’s needs; 3.5.0 Vendor’s past relationship with the district; 3.6.0 Impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses; 3.7.0 Total long-term cost to the district to acquire the vendor’s goods or services 3.8.0 Any other relevant factor specifically listed in the request for responses and proposals, such as vendor response time and compatibility of goods/services purchased. AWARD of RESPONSE https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-defined https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-defined https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-defined The RISD reserves the right to award a separate contract to more than one responder for each item/group/service or to award a contract for the entire response. This proposal establishes a roster of vendors which can be used as consultant work as needed. An award doesn’t guarantee contract. 4.0.0 CONTRACTS 4.1.0 ALL CONTRACTS AND AGREEMENTS between responders and the RISD shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1977 by the American Law Institute in the National Conference of Commissioners on uniform state laws. 4.2.0 Buyer's obligation is payable only and solely from the funds available for the purpose of this purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to the Seller by the Buyer. Do not include Federal Excise, State or City Sales Tax. RISD shall furnish exemption certificate. 4.3.0 If vendor performance becomes an issue during the contract term, RISD has the right to terminate the contract with said vendor prior to the original expiration term noted in original contract. REQUIRED DOCUMENTATION Provide the required documents as indicated in the General Stipulations and Conditions of Response/Proposal:  Pricing  W9  Conflict of Interest  Certificate of Interested Parties  Deviations Compliance Form  Insurance Certificate  Additional Information  Fingerprinting FINGERPRINTING INSTRUCTIONS Please print the IdentoGO Texas Fingerprint Service Code Form and follow the instructions at the top. You must enter the service code 11FJ5N and also enter the Agency Number TX922994Z. This number will allow your fingerprinting results to be sent to our Human Resources office. ADDITIONAL TERMS THIS SOLICITATION DOES NOT COVER PROFESSIONAL SERVICES AS DEFINED BY TEXAS EDUCATION CODE SECTION 44.031 Term of Contract: The contract created by this solicitation will be a term contract to be in effect on date of award to August 31, 2024. Award: Awards will be based on the Responder’s submittal, meeting the requirements established herein. Awards will be made to multiple vendors on an incremental basis during the offering period. Awards are not guaranteed. Funding: Contracts resulting from this solicitation may be funded using federal grant monies. All stipulations for federal grant funding will be adhered to. Contracts: The District will be issuing contracts to the Vendor for contracted services. This contract should be considered the official contract between the District and the Vendor and no other document will be necessary. If the Vendor requires that, due to valid reasons an additional agreement is necessary, this agreement will be reviewed prior to signature by an authorized District representative. The District reserves the right to reject such request and consider the contract the official agreement. If the District considers the additional agreement, no services are to be provided until the District has reviewed, accepted, modified and/or struck all provisions or clauses that are in violation of State of Texas law, District policies, and/or are not considered in the District’s best interest. Reimbursable Costs: If the Vendor requires reimbursement for costs (e.g. air travel, lodging, per diem, handouts, and all other District authorized expenses) associated with the services provided, the Vendor must identify this requirement within their response. If such costs are included within the services fee, the Vendor is not required to include this information. For contracts requiring reimbursement, original receipts are required and the District will only pay the actual costs incurred by the Vendor. District reserves the right to make travel arrangements for a vendor or its representative when directly related to a specific event including but not limited to hotel and airline. Payment: All invoices shall be e-mailed to designated contact person at RISD on a monthly basis, or at the conclusion of services. Vendor agrees that the services rendered will be billed to and performed exclusively for the District and that no other gain will be solicited or made for Vendor, Vendor’s organization, or on behalf of any employee of the District. Independent Contractor Terms:  Vendor certifies the social security number or tax identification number shown is true and correct and Vendor is not subject to Federal income tax withholding.  Neither state nor federal income tax nor payroll tax of any kind shall be withheld or paid by the District on behalf of Vendor. Vendor is solely responsible for payment of any taxes imposed by any federal, state or governmental entity. No worker’s compensation insurance shall be obtained by the District on account of Vendor.  Vendor understands that he/she is responsible to pay, according to law, Vendor’s income taxes, self-employment tax, or any other taxes owed by Vendor. Further, Vendor understands that he/she is responsible for paying his/her own liability, worker’s compensation, or other insurance.  Because Vendor is engaged in his/her own independent business, Vendor shall not participate in any of the District’s retirement, health insurance, or any other employee fringe benefit plan, nor shall Vendor have paid vacation or paid sick leave.  Vendor has no authority to enter into contracts or agreements on behalf of the District. Vendor is not authorized to act for the District in any way.  Vendor asserts that he/she has complied with all applicable federal, state or local laws pertaining to Vendor’s business and is fully authorized to carry out the professional services contemplated in this response. Vendor agrees that prior to entering upon duties of this contract, if necessary, Vendor will file with the District appropriate credentials for rendering the service areas identified above. Indemnification: Vendor understands and acknowledges that the District does not carry any liability insurance related to the performance of contracted services. Vendor hereby waives, releases, indemnifies and holds harmless the district, its officers, employees and agents for any and all liability of whatever kind, including costs and legal expenses, that the District may incur as a result of Vendor’s actions, inaction, negligence, gross negligence or breach of any duty which Vendor may commit while performing services for the District under this response. Assignment: This response may not be assigned by the parties without the express written approval of the parties. Legal Construction: In case any or more of the previous provisions contained in this response shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Criminal History Background Searches: Senate Bill 9 directs school district contractors to obtain state and national criminal history background searches on their employees who will have direct contact with students. RISD requires ALL vendors who step foot onto district property to have a completed background search on file. Each employee of your company who will service RISD will need to complete this form. Please return the completed forms with your submittal. RIGHT TO TERMINATE RISD, by written notice to the Vendor, may terminate the Contract, in whole or in part, for its convenience at any time prior to completion. Upon receipt of such notice, the Vendor shall take all necessary steps to avoid incurring any additional costs. In the event of such termination by RISD, it is agreed that the termination charges shall be negotiated but shall not exceed 100% of the total costs, both direct and indirect, incurred by the Vendor in the performance of the Contract, including reasonable costs incurred with respect to termination and settlement with vendors and subcontractors as a result of termination, up to the date of termination. In the event of termination, Vendor shall provide all plans, engineering, other drawings, and all other materials within five (5) business days of termination in a form acceptable to RISD. The Vendor agrees to notify RISD of all proposed settlements with vendors and subcontractors in the event of termination, not for cause, and the Vendor further agrees not to enter into any binding settlement until RISD has approved the proposed settlement or thirty (30) days have elapsed from the date when such advice was furnished to RISD, which approval shall not be unreasonably withheld. Direct and indirect costs shall be determined in accordance with standard accounting practices and verified by an independent Certified Public Accountant. Final payment shall be in the amount of the total termination charges within sixty days following submission of such total costs certified by the independent Certified Public Accountant. In the event of termination not for cause, final payment shall be in the amount of the total termination charges up to the date of termination, less the following: Amounts previously paid by RISD to the Vendor. Amounts representing total Vendor’s cost of segregable materials generated under the Contract not desired by RISD that the Vendor elects to retain for its use. RISD may terminate Contract for cause immediately on notice to Vendor. Additionally, in the event of such termination for cause or not for cause, all materials generated under the contract, which will be issued upon award, shall become the property of RISD.