Residential Laundry Services

"UNIVERSITY\nofARKANSAS\n\nAT PINE BLUFF\n\n1873\n\nREQUEST FOR PROPOSAL\nBID SOLICITATION DOCUMENT\n\nSOLICITATION INFORMATION\n\nUAPB A188 March 18, 2024\n\nResidential Laundry Service Term\n\nThe University of Arkansas at Pine Bluff\n\nSUBMISSION DEADLINE FOR RESPONSE\n\nMay 1, 2024 11:00 a.m., CST\n\nDeliver proposal submissions for this Request for Proposal to UAPB Procurement Office on or before the designated bid opening date\nand time. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of Prospective Contractors to submit\nproposals at the designated location on or before the proposal opening date and time. Proposals received after the designated bid\nopening date and time may be considered late and may be returned to the Prospective Contractor without further review. It is not\nnecessary to return \"no bids\" to UAPB.\n\nDELIVERY OF RESPONSE DOCUMENTS\n| UAPB Warehouse\n\nUAPB Procurement Department 1200 North University Drive\nP.O. Box 4979

Hazzard Gym/Annex Building\nPine Bluff, Arkansas 71601\n\n1200 N. University Drive\n\nOffice of Procurement\nAdministration Bldg., Room 102\nPine Bluff, Arkansas 71601\n\nDelivery providers, USPS, UPS, and FedEx deliver mail to UAPB street address on a schedule determined by each individual provider.\nThese providers will deliver to UAPB based solely on the street address. Prospective Contractors assume all risk for timely,\nproperly submitted deliveries. Late bids- bids enroute, bids left at locations other than the Office of Procurement by special\ncarrier or other will not be considered if they are not in the Office of Procurement by or before the time as indicated on this IFB\ndocument as \u201cBid Opening Date and Time.\u201d\n\nSeal outer packaging and properly mark with the following information. If outer packaging of bid submission is\nnot properly marked, the package may be opened for bid identification purposes.\n\nSolicitation number\nDate and time of bid opening\nProspective Contractor's name and return address\n\nTHE UNIVERSITY OF ARKANSAS AT PINE BLUFF PROCUREMENT CONTACT INFORMATION\n\nAlisha Lewis (870) 575-8735\n\nlewisal@uapb.edu (870) 575-4647\n\nhttp://www.uapb.edu/administration/finance_administration/purchasing/bids.aspx\n\n" "Bid Solicitation Document Solicitation No. UABP A188\n\n1.1\n\n1.2\n\nSECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION\n\nDo not provide responses to items in this section unless specifically and expressly required.\n\nINTRODUCTION AND BACKGROUND\n\nThe University of Arkansas at Pine Bluff is issuing this Request for Proposal (RFP) to solicit proposals for a qualified\ncompany to contract for dual purpose coin, dollar, and card operated laundry services for the Residence Halls\nlocated on campus.\n\nThe University of Arkansas at Pine Bluff (UAPB) is a state land-grant institution with historically black\ncolleges and universities (HBCU) heritage. It was found in 1873 and is the second oldest public institution of\nhigher education in Arkansas, one of two with a land-grant mission, and the state\u2019s only public historically\nblack college or university.\n\nToday, UAPB is a member of the University of Arkansas System and is governed by a Board of Trustees.\nThe UA System provides communities in Arkansas with access to academic and professional opportunities,\ndevelops intellectual growth and cultural awareness in its students, and applies knowledge and research\nskills to an ever-changing human condition.\n\nUAPB offers one Ph.D. degree, nine master\u2019s degrees, and 30 baccalaureate degree programs through five\nschools/colleges: The School of Education, the School of Arts and Sciences, the School of Business and\nManagement, the School of Agriculture, Fisheries and Human Sciences, and the University College. Three\nnon-degree programs/divisions complete this academic structure: the Carolyn F. Blakely Honors College,\nGraduate and Continuing Education, and Military Science. Since inception, the University has grown in\nstature as a center for teaching, research, and public service. The University is accredited by the Higher\nLearning Commission.\n\nUAPB has a tremendous legacy and history, and an even brighter future. The institution has a proud history\nof serving a diverse student body. Including many first-generation students. A new campus master plan has\nbeen developed and features numerous enhancement and upgrade projects as well as a number of key new\nfacility opportunities. Priority facilities for the near term include new residence halls, a new student\ncenter/wellness center, new nanoscience and biotechnology space, and new athletic facilities for track and\nfield and soccer.\n\nThe student body consists of more than 1,500 students from more than 42 states and 16 countries. UAPB\nfeatures a 15-t0-1 student-to-faculty ratio and encourages a learning environment with strong interaction\nbetween students and faculty. UAPB employs 158 full-time and 48 adjunct faculty members and its full\ncomplement of faculty and staff includes more than 650 full-time employees, making it a leading economic\nengine in the region. Located in the Arkansas Delta, the University is positioned 40 miles southeast of Little\nRock, Arkansas in Pine Bluff with a population of approximately 45,000. For a deeper look at the University\u2019s\nhistory, mission and programs, candidates should visit UAPB at www.uapb.edu.\n\nTYPE OF CONTRACT\nA. Asaresult of this RFP, the Department intends to award a contract to a single contractor.\n\nB. The anticipated starting date for any resulting contract is July 1, 2024, except that the actual contract date may\nbe adjusted forward unilaterally by the State for up to three months. By submitting a signed proposal in\nresponse to the RFP, the Prospective Contractor represents and warrants that it will honor its proposal as being\nheld open as irrevocable for this period.\n\nC. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the Contractor and\nDepartment, the contract may be renewed by UAPB for up to three (3) additional one-year terms or portions\n\nPage 2 of 28\n" "Bid Solicitation Document Solicitation No. UABP A188\n\n1.3\n\n1.4\n\n1.5\n\n1.6\n\n1.7\n\nthereof, not to exceed six (6) additional one-year terms or portions thereof, not to exceed a total aggregate\ncontract term of seven (7) consecutive years.\n\nSOLICITATION SCHEDULE\n\nFor informational purposes, a Solicitation Schedule is provided below; however, dates listed and noted\nwith an asterisk (*) are anticipated dates only and are subject to change at the discretion of the\nUniversity.\n\nRFP Release to Prospective Contractors March 18, ee TIRD AD\nApril 10, 2024 at 10:00 A.M.\nMandatory Pre-Bid Conference CST-1601 L.A. \u201cPrexy\u201d Davis\nDrive, Pine Bluff, AR 71601\nDeadline for Prospective Contractor Questions April 18, 2024, 12:00 P.M. CST\nDeadline for UAPB to respond to questions April 24, 2024, 4:00 P.M. CST\nProposal Due Date May 1, 2024, 11:00 A.M.\nEvaluation Period May 2 - 13, 2024\nIntent to Award * May 15, 2024\nStart of Operation* July 1, 2024\n\nISSUING AGENCY\nUAPB, as the issuing office, is the sole point of contact throughout this solicitation process.\n\nPROPOSAL LOCATION\nBids will be opened at the following location:\n\nUAPB PROCUREMENT OFFICE\n1200 North University Drive, Admin. Bldg., Room 102\nPine Bluff, AR 71601\n\nACCEPTANCE OF REQUIREMENTS\nA. A Prospective Contractor must unconditionally accept all requirements in the Requirements Section(s) of the\nRFP to be considered a responsive Prospective Contractor.\n\nB. A Prospective Contractor\u2019s bid will be rejected if a Prospective Contractor takes exceptions to any\nRequirements in the Requirements Section(s) of this RFP.\n\nDEFINITION OF TERMS\n\nA. The UAPB Procurement Official has made every effort to use industry-accepted terminology in this Bid\nSolicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid\nSolicitation.\n\nB. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have the\nsame definitions herein as specified therein.\n\nC. \u201cProspective Contractor\u201d means a person who submits a bid in response to this solicitation.\n\nPage 3 of 28\n" "Bid Solicitation Document Solicitation No. UABP A188\n\nD. \u201cContractor\u201d means a person who sells or contracts to sell commodities and/or services.\n\nE. The terms \u201cRequest for Proposal\u201d, *RFP\u201d, \u201cBid Solicitation,\u201d and \u201cSolicitation * are used synonymously in this\ndocument.\n\nF. \u201cResponsive proposal\u201d means a proposal submitted in response to this solicitation that conforms in all material\nrespects to this RFP.\n\nG. \u201cProposal Submission Requirement\u201d means a task a Prospective Contractor must complete when submitting a\nproposal response. These requirements will be distinguished by using the term \u201cshall\u201d or \u201cmust\u201d in the\nrequirement.\n\nH. \u201cRequirement\u201d means a specification that a Contractor\u2019s product and/or service must perform during the term\nofthe contract. These specifications will be distinguished by using the term \u201cshall\u201d or \u201cmust\u201d in the requirement.\n\nI. \u201cUAPB\u201d means the University of Arkansas at Pine Bluff. When the term \u201cUAPB? is used herein to reference any\nobligation of the university under a contract that results from this solicitation, that obligation is limited to UAPB\nagency using such a contract.\n\nJ. \u201cUniversity\u201d or \u201cOwner\u201d Shall be interpreted to mean the University of Arkansas Board of Trustees acting\nfor and on behalf of the University of Arkansas at Pine Bluff\n\n1.8 _RESPONSE DOCUMENTS\nA. All proposals must be typewritten in single spaced, size 11 Arial or Times New Roman font on standard 8 %2 x\n11 paper (larger paper is permissible for charts, spreadsheets, etc.) with appropriated binding and tabs that\nindex each section. Margins shall be set at 1\u201d on all sided ofthe pages. Pages must be numbered.\n\n1. The following items are Proposal Submission Requirements and must be submitted in the original\nTechnical Proposal Packet\n\na. Original signed Proposal Signature Page. (See Technical Proposal Packet.)\nb. One (1) original hard copy of the proposal response which includes:\n\nI. Technical Proposal response to the information for Evaluation section included in the Technical\nProposal Packet. Proposal response must be in the English language.\nii. Response to the Official Bid Price Sheet. Pricing must be proposed in the U.S. dollars and cents\n\nc. One (1) original hard copy of the Official Bid Price Sheet. Pricing must be proposed in U.S. dollars\nand cents.\n\n2. The following items should be submitted in the original Bid Response Packet as a hard copy and as an\nelectronic copy, preferably on a flash drive and in PDF format.\n\na. One (1) copy of the Official Bid Price Sheet,\n\nb. EO 98-04 Disclosure Form. (See Standard Terms and Conditions, #27. Disclosure.)\n\nc. Copy of Prospective Contractor\u2019s Equal Opportunity Policy. (See Equal Opportunity Policy.)\nd. Signed addenda, if applicable\n\ne. \\W-9 Form\n\nPage 4 of 28\n" "Bid Solicitation Document Solicitation No. UABP A188\n\nf. _ Combined form for Boycotts and Illegal Immigrant Certification\n\n3. DONOT include any other documents or ancillary information, such as a cover letter or\npromotional/marketing information.\n\nB. Additional Copies and Redacted Copy of the Technical Proposal Packet and Official Bid Price Sheet\nIn addition to the original Technical Proposal Packet and the Official Bid Price Sheet, the following items\nshould be submitted.\n\n1. Additional Copies of the Technical Proposal Packet\na. Four (4) complete hard copy (marked \u201cCOPY\u201d) ofthe Technical Proposal Packet.\nb. One (1) electronic copy of the Technical Proposal, preferably on flash drive and in PDF format.\nCDs will also be acceptable. Do not send electronic copies via email on fax.\nc. All additional hard copies and electronic copies must be identical to the original hard copy. In\ncase of a discrepancy, the original hard copy governs.\nd. IFUAPB requests additional copies of the proposal, the copies must be delivered within the\ntimeframe specified in the request.\n2. Additional Copies of the Official Bid Price Sheet\na. Prospective Contractor should also submit one (1) electronic copy of the Official Bid Price Sheet,\npreferably on a flash drive and in PDF format. A CD will also be acceptable. Do not send\nelectronic copies via email or fax.\nI. The Official Bid Price Sheet, including the hard copy and electronic copy, must be\nseparately sealed from the Technical Proposal Packet and should be clearly marked as\n\u201cPricing\u201d. Prospective Contractor shall not include any pricing in the hard copies or\nelectronic copies of their Technical Proposal Packet.\n\n3. One (1) redacted (marked \u201c\"REDACTED\u201d) copy the original Technical Proposal Packet, preferably on a\nflash drive and in PDF format. A CD will also be acceptable. Do not send electronic copies via email or\nfax. (See Proprietary information.)\n\n4. CLARIFICATION OF BID SOLICITATION\na. Submit any questions requesting clarification of information contained in this Bid Solicitation in writing via email\nby 12:00 p.m., Central Time on or before 4/18/2024 to the UAPB official as shown on page one (1) of this Bid\nSolicitation.\n\ni. For each question submitted, Prospective Contractor should reference the specific\nsolicitation item number to which the question refers.\n\nii. Prospective Contractors\u2019 written questions will be consolidated and responded to by\nUAPB. If Prospective Contractor questions are unclear or non-substantive in nature,\nUAPB may request clarification of a question(s) or reserves the right not to respond to\nthat question(s).\n\nb. The Prospective Contractor should notify the UAPB official of any term, condition, etc., that precludes the\nProspective Contractor from submitting a compliant, responsive proposal. Prospective Contractors should note\nthat it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those\nrelating to the terms and conditions of the contract, prior to the submission of a bid.\n\nc. Prospective Contractors may contact the UAPB official with non-substantive questions at any time prior to the\nbid opening.\n\nPage 5 of 28\n"