2022-006 Request for Applications (RFA) for As-Needed Temporary Personnel Services

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 3 RFSQ# 2020-003 A Master Agreement will be offered to all vendors determined to be qualified in one (1) or more of the five (5) SUD treatment services categories listed above. Interested vendors are highly encouraged to respond to this RFSQ by submitting a Statement of Qualifications (SOQ), as further described in this RFSQ, for as many categories in which the vendor meets all the Vendor’s Minimum Mandatory Qualifications. The execution of a Master Agreement does not guarantee any minimum or maximum amount of utilization of services which may or may not be utilized at the County’s sole discretion. The following is a quick reference to the RFSQ sections with key information and steps of the RFSQ process: Quick Reference* Scope of Services Section 1.1 Vendor’s Minimum Mandatory Qualifications Section 1.4 Master Agreement Term Section 1.7 RFSQ Timetable Section 2.3 Preparation and

Format of the SOQ (i.e. responding to RFSQ) Section 2.7 SOQ Submission (Hard Copy or Electronic Format) Section 2.8 Existing As-Needed MRT BHC SUD Treatment Master Agreement Contractors Applying for Additional As-Needed Services Category(ies) Section 4.0 *Please note that the table above is provided to assist vendors in navigating the RFSQ. DPH strongly encourages vendors to review the entire RFSQ and not only the sections listed in the table above. 1.1 Scope of Services DPH is seeking qualified companies, agencies or firms with expertise providing as-needed SUD treatment services under one or more of the five (5) categories identified in Section 1.0, General Information, to effectively provide culturally and linguistically competent, community-focused, and evidence-based services at the MRT BHC. 1.1.1 SUD Treatment Services Categories The five (5) identified service categories align with the mission and vision of the MRT BHC. Under this RFSQ, vendors are highly encouraged to submit an SOQ for as many categories of services as their agency expertise, experience, and capacity will allow. With this RFSQ, the County aims to create a comprehensive network of SUD treatment services for maximum countywide reach. In order to COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 4 RFSQ# 2020-003 meet service needs at MRT BHC, DPH anticipates issuing as-needed WOSs requiring eligibility in multiple service categories. Therefore, it is advantageous for vendors to apply for all the service categories they believe they qualify for in order to be determined qualified by the County and eligible to respond to as many future WOS(s) for services at MRT BHC. Only those vendors that are awarded a Master Agreement and are qualified in the service categories specified in future WOSs are eligible to respond to the WOS for a possible award of a MAWO. Category 1: Recovery and Respite Center (See Section 1.4.1 for Vendor’s Minimum Mandatory Qualifications for this category) The Recovery and Respite Center (RRC) is a multi-service unit, located on the first floor of the MRT BHC, offering two types of services in separate, but adjacent areas: Sobering Center and residential withdrawal management services. The RRC will offer temporary shelter to individuals who are actively inebriated due to alcohol and drugs and/or withdrawing from acute intoxication and/or ingestion of alcohol or drugs, while they await referral and placement into the next appropriate phase of care, as needed. A main goal of the RRC is to decrease the volume of inappropriate ambulance trips and visits to hospital emergency departments by individuals with substance use disorders and ensure appropriate linkage to SUD treatment for those who need it. The RRC is an alternative setting not only for emergency departments, but also for detention facilities for individuals who had been arrested for public intoxication. The RRC-Sobering Center will accept direct drop offs by law enforcement and emergency department personnel, bypassing the need to take intoxicated patients to the emergency department or jail. The maximum stay for most individuals needing sobering services is 23 hours where services are focused on monitoring individuals, assist in sobering, (symptom management), and linking to needed services. The RRC - Residential Withdrawal Management (ASAM level 3.2) is offered in a 24-hour care setting with treatment services provided for up to 14 calendar days unless medical necessity warrants an extension. The RRC requires 24-hour patient care with trained personnel, including awake staff on the overnight shift to observe patients and address needs as they arise. Description of Services: COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 5 RFSQ# 2020-003 Sobering Center – include, but are not limited to: intake, sleeping area, shower, separate facilities for men and women, limited medical services, light refreshments, and referral to substance use disorder treatment services, and linkages to housing and other social services. Residential Withdrawal Management: include, but are not limited to, screening, intake and assessment, treatment planning, group counseling, patient education, individual counseling, crisis intervention, case management, safeguarding medications and MAT for alcohol or opioid use disorders as clinically indicated, referral to non-emergency transportation, alcohol/drug testing, discharge/transfer services, food service management and lodging. Note: Meals for patients in Residential Withdrawal Management section will be provided by a separate County-identified food service vendor. This vendor will provide patient meals for the MRT BHC, and costs will be covered by County. Note: For Service Category(ies) 1 and 3, vendor may be required to apply and secure Incidental Medical Services (IMS) should a future MAWO be awarded. Category 2: Outpatient Services (See Section 1.4.2 for Vendor’s Minimum Mandatory Qualifications for this category) Outpatient services can serve individuals who require varying intensity levels, including those who are at-risk for substance use disorders or those who may require Outpatient or Intensive Outpatient treatment. These services are provided in an environment facilitating recovery that is directed towards alleviating and/or preventing substance use problems. It does not require residency at a facility as part of the treatment and recovery process. It is appropriate for patients who are stable with regard to acute intoxication/withdrawal potential, biomedical, and physical and mental health conditions. Description of Services: Include, but are not limited to: screening, assessment/intake, treatment planning, health status questionnaire and/or physical exam, group counseling, patient education, individual counseling, crisis intervention, family therapy, collateral services, Medications for Addiction Treatment (MAT) for alcohol and opioid use disorders as clinically indicated, ambulatory withdrawal management, alcohol/drug testing, discharge services, case management, and Recovery Support Services. Category 3: Residential Services (See Section 1.4.3 for Vendor’s Minimum Mandatory Qualifications for this category) Residential treatment provides 24-hour non-medical short-term rehabilitation services for patients with a substance use disorder diagnosis. Patients are COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 6 RFSQ# 2020-003 supervised 24-hours a day by trained personnel, including awake staff on the overnight shift to address patient needs. Lengths of stay range from less than 30 days, to several months or more, based on medical necessity. There are three intensity levels of residential SUD treatment planned for the MRT BHC: a. Low Intensity (ASAM Level 3.1) Residential SUD Treatment: Appropriate for patients who need time and structure to practice and integrate their recovery and coping skills in a residential, supportive environment. b. High Intensity-Population specific (ASAM Level 3.3) Residential SUD Treatment: Appropriate for patients with functional limitations that are cognitive and/or behavioral (e.g. co-occurring mental health disorders) in nature who require a slower pace to treatment and are otherwise unable to fully participate in a social and therapeutic environment. This level of residential SUD treatment utilizes additional staff knowledge and skillsets to accommodate the unique needs of individuals with cognitive and/or behavioral health conditions. These functional limitations may be either temporary or permanent, and may result in problems in interpersonal relationships, emotional coping skills, or comprehension. c. High Intensity (ASAM Level 3.5) Residential SUD Treatment: Appropriate for patients who have specific functional limitations and need a safe and stable living environment in order to develop and/or demonstrate sufficient recovery skills to avoid immediate relapse or continued use of substances. Description of Services: Include, but are not limited to screening, assessment/intake, treatment planning, health status questionnaire and/or physical exam, group counseling, patient education, individual counseling, crisis intervention, family therapy, collateral services, case management, safeguarding medications and MAT for alcohol or opioid use disorders as clinically indicated, residential withdrawal management, non-emergency transportation, alcohol/drug testing, discharge services, case management, dietary services, food service management, lodging, and recovery support services. Note: Meals for residents will be provided by a separate County-identified food service vendor. This vendor will provide patient meals for MRT BHC and costs will be covered by County. Note: For Service Category(ies) 1 and 3, vendor may be required to apply and secure IMS should a future MAWO be awarded. Category 4: Case Management (See Section 1.4.4 for Vendor’s Minimum Mandatory Qualifications for this category) COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 7 RFSQ# 2020-003 The County, at its sole discretion, may seek vendors to provide stand-alone case management services to ensure more directed and focused linkages, referrals and assistance to those seeking services at the MRT BHC. Case Management is a collaborative and coordinated approach to the delivery of health and social services that links patients with appropriate services to address specific needs and achieve treatment goals. Case Management is also a patient-centered service that is intended to complement clinical services collaboratively, in order to address areas in an individual’s life that may negatively impact treatment success and overall quality of life. Description of Services: Include, but are not limited to, support services to patients to increase self-efficacy, self-advocacy, basic life skills, coping strategies, self-management of biopsychosocial needs, benefits and resources, and reintegration into the community. Category 5: Recovery Support Services (See Section 1.4.5 for Vendor’s Minimum Mandatory Qualifications for this category) The County, at its sole discretion, may seek vendors to provide stand-alone Recovery Support Services (RSS). RSS are aftercare support services designed to help individuals become and stay engaged in the recovery process and reduce the likelihood of relapse. RSS emphasizes the patients’ central role in managing their health and recovery and promotes the use of effective self-management and coping strategies, as well as internal and community resources to support ongoing self-management. Description of Services: Include, but are not limited to: group counseling, patient education, individual counseling, crisis intervention, family therapy and collateral services. 1.2 Overview of Solicitation Document This RFSQ is composed of the following parts:  GENERAL INFORMATION: Specifies the Vendor’s minimum mandatory qualifications, provides information regarding some of the requirements of Master Agreement and the solicitation process.  INSTRUCTIONS TO VENDORS: Contains instructions to Vendors as to preparation and submission of their Statement of Qualifications (SOQ).  SOQ REVIEW/SELECTION QUALIFICATION PROCESS: Explains how the SOQ will be reviewed, selected, and qualified. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 8 RFSQ# 2020-003  APPENDICES: A - Required Forms: Forms contained in this section must be completed and included in the SOQ. A.1 - Required Forms – Existing As-Needed MRT - BHC SUD Treatment Services Master Agreement Contractors Applying for Additional Service Category(ies): Forms contained in this section must be completed and included in the abbreviated SOQ. B - Transmittal Form to Request a Solicitation Requirements Review: Transmittal sent to Department requesting a Solicitation Requirements Review. C - County of Los Angeles Policy of Doing Business with Small Business: County Code. D - Contractor Employee Jury Service Ordinance: County Code Sections 2.203.010 through 2.203.090. . E - Listing of Contractors Debarred in Los Angeles County: Contractors who are not allowed to contract with the County for a specific length of time. F - IRS Notice 1015: Provides information on Federal Earned Income Credit. G - Safely Surrendered Baby Law: County program. H - Background and Resources: California Charities Regulation: An information sheet intended to assist Nonprofit agencies with compliance with SB 1262 – the Nonprofit Integrity Act of 2004 and identify available resources. I - Defaulted Property Tax Reduction Program: County Code. J - Sample Master Agreement: The Sample Master Agreement for this solicitation. The terms and conditions shown in the Sample Master Agreement are not negotiable. K - Statement of Qualifications (SOQ) Transmittal Form COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 9 RFSQ# 2020-003 K.1 - Statement of Qualifications (SOQ) Transmittal Form - As- Needed Mark Ridley-Thomas Behavioral Health Center Substance Use Disorder Treatment Services Master Agreement Contractors Applying for Additional Services Category(ies): Form must be completed and included in the abbreviated SOQ. 1.3 Terms and Definitions Throughout this RFSQ, references are made to certain persons, groups, or Departments/agencies. For convenience, a description of specific definitions can be found in Appendix J, Sample Master Agreement, Paragraph 2 - Definitions. 1.4 Vendor’s Minimum Mandatory Qualifications (Part I and Part II) Interested and qualified Vendors that meet all the Minimum Mandatory Qualifications stated below are invited to submit an SOQ to qualify in one (1) or more of the five (5) service categories identified in the RFSQ. Note: The minimum mandatory qualifications may not be met through any collaboration or a subcontract relationship between two (2) or more organizations. Vendors are required to identify the specific contract(s) with DPH on Exhibit 2, Required Forms, in order to confirm that they have contracts in good standing pursuant to RFSQ Sections 1.4.1.1, 1.4.2.1, 1.4.3.1, 1.4.4.1, and 1.4.5.1. Contracts that are considered in good standing are based on the following criteria: no unresolved critical deficiencies, no chronic deficiencies, no outstanding recoupment balances without a repayment plan, and not included in any debarment/exclusion lists. Minimum Mandatory Qualifications - Part I 1.4.1 Category 1: Recovery and Respite Center: 1.4.1.1 Vendor must have an active and good-standing contract with DPH for the provision of residential withdrawal management services as described in RFSQ Section 1.1.1. 1.4.2 Category 2: Outpatient Services: 1.4.2.1 Vendor must have an active and good-standing contract with DPH for the provision of outpatient services as described in RFSQ Section 1.1.1. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 10 RFSQ# 2020-003 1.4.2.2 Vendor must have an Alcohol and Other Drug certification issued by the California Department of Health Care Services to provide outpatient services with a detoxification designation. Vendor must provide a copy of the certification issued by the California Department of Health Care Services to meet this qualification. 1.4.3 Category 3: Residential Services: 1.4.3.1 Vendor must have an active and good-standing contract with DPH for the provision of residential withdrawal management services as described in RFSQ Section 1.1.1. 1.4.4 Category 4: Case Management: 1.4.4.1 Vendor must have an active and good-standing contract with DPH for the provision of any SUD treatment level of care as described in RFSQ Section 1.1.1. 1.4.5 Category 5:- Recovery Support Services: 1.4.5.1 Vendor must have an active and good-standing with DPH for the provision of any SUD treatment level of care that includes Recovery Support Services as described in RFSQ Section 1.1.1. Minimum Mandatory Qualifications - Part II The following additional qualifications apply to all categories listed in 1.4 above: 1.4.6 Vendor must have three (3) years of experience within the last five (5) years providing SUD treatment services in each category for which they are attempting to qualify. 1.4.7 Vendor must be a tax-exempt, registered non-profit organization qualified under Internal Revenue Service’s Code (IRS) – Section 501(c)(3) and must submit a copy of its IRS 501(C)(3) Determination Letter. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 11 RFSQ# 2020-003 1.4.8 Vendor must not have Unresolved Disallowed Costs If Vendor’s compliance with a County contract has been reviewed by the Department of the Auditor-Controller within the last 10 years, Vendor must not have unresolved questioned costs identified by the Auditor- Controller, in an amount over $100,000.00, that are confirmed to be disallowed costs by the contracting County department, and remain unpaid for six months or more from the date of disallowance, unless such disallowed costs are the subject of current good faith negotiations to resolve the disallowed costs, in the opinion of the County. County will verify that Vendor does not have unresolved disallowed costs. 1.5 New Firm Eligibility (Intentionally Omitted) 1.6 Master Agreement/WOS Process 1.6.1 Master Agreements will be executed with each vendor determined by the County to be qualified in any of the SUD treatment services category(ies) for which a vendor applied. The execution of a Master Agreement does not guarantee a contractor any minimum or maximum amount of utilization of services, and may or may not be utilized, at the County’s sole discretion. 1.6.2 Upon the execution of these Master Agreements, the qualified Vendors will become County Contractors, and will be added to the pool of qualified vendors to provide as-needed SUD treatment services in the category(ies) for which they qualified. On an as-needed basis , DPH will issue each WOS for specific SUD treatment services projects. Each WOS will be issued to only those Master Agreement contractors that qualified for the appropriate SUD treatment services category(ies) based on the specific project solicited. The WOS will include a Scope and/or Statement of Work, which shall describe in detail the particular project and the work required for the performance thereof. Furthermore, each WOS will describe any additional requirements (e.g. experience) needed by the Master Agreement contractor for the specific SUD treatment services project, the timeline to complete the project, and the selection process including whether based on low bid or proposal. Only Master Agreement contractors will be eligible to submit a bid or proposal in response to a WOS. Payment for all work shall be issued in accordance with the methodology outlined in the WOS subject to the total maximum amount specified for each individual project. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 12 RFSQ# 2020-003 1.6.3 If the Master Agreement includes various categories of services, only those contractors qualified for the specific category(ies) will be contacted to submit a bid or proposal per the WOS. 1.7 Master Agreement Term 1.7.1 The Master Agreement term is anticipated to be for an initial nine (9) years as authorized by the County Board. At the conclusion of the nine (9) year period, the County shall have the option to extend the term for five (5) additional one-year terms not to exceed, in aggregate, a maximum total master agreement term of 14 years. The five (5) year-to-year extensions may be exercised at the sole discretion of DPH. Notwithstanding any other provisions of this Section 1.7, any MAWO issued hereunder prior to the expiration date of the Master Agreement which has a MAWO expiration date later than the Master Agreement expiration date shall automatically extend such Master Agreement expiration date up to one hundred eighty (180) days or to the MAWO expiration date, whichever occurs earlier. Such extended Master Agreement expiration date shall apply only to such MAWO and shall not extend such date for any other purpose whatsoever, including issuing new WOS, MAWOs, and/or extending any MAWOs. 1.7.2 DPH will continuously accept SOQs throughout the duration of the Master Agreement term to qualify additional vendors and/or to allow contractors to apply for additional categories. New Master Agreements or amendments to Master Agreements will become effective upon the date of execution by the Director of DPH, or designee, and shall expire at the same time as the initially executed Master Agreements. 1.8 County Rights and Responsibilities The County has the right to amend the RFSQ by written addendum. The County is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addendum shall be made available on the following websites: County of Los Angeles Department of Public Health Contracts and Grants Division http://publichealth.lacounty.gov/cg/index.htm Los Angeles County – Doing Business with Us http://camisvr.co.la.ca.us/lacobids/BidLookUp/BidOpenStart.asp http://publichealth.lacounty.gov/cg/index.htm http://camisvr.co.la.ca.us/lacobids/BidLookUp/BidOpenStart.asp COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 13 RFSQ# 2020-003 It is the vendor’s responsibility to check the above referenced websites regularly. Should such addendum require additional information not previously requested, failure to address the requirements of such addendum may result in the SOQ not being considered, as determined in the sole discretion of the County. The County is not responsible for, and shall not be bound by, any representations otherwise made by any individual acting or purporting to act on its behalf. 1.9 Contact with County Personnel Any contact regarding this RFSQ, or any matter relating thereto, must be in writing and may be mailed or e-mailed as follows: Jessica Blackwood, Contract Analyst County of Los Angeles, Department of Public Health Contracts and Grants Division 5555 Ferguson Drive, 2nd Floor, Suite 210 Building A-9 East, 5th Floor North Commerce, California 90022 E-mail: jblackwood@ph.lacounty.gov If it is discovered that a Vendor contacted and received information from any County personnel, other than the person specified above, regarding this solicitation, County, in its sole determination, may disqualify their SOQ from further consideration. 1.10 Mandatory Requirement to Register on County’s WebVen Prior to executing a Master Agreement, all potential Contractors must register in the County’s WebVen. The WebVen contains the Vendor’s business profile and identifies the goods/services the business provides. Registration can be accomplished online via the Internet by accessing the County’s home page at: http://camisvr.co.la.ca.us/webven/. 1.11 County Option to Reject SOQs and Cancel or Close RFSQ The County may, at its sole discretion, reject any or all SOQs submitted in response to this RFSQ. In addition, the RFSQ process may be canceled or closed at any time, when the Director of DPH determines at her sole discretion that a cancellation is in the best interest of the County. The County shall not be liable for any cost incurred by a Vendor in connection with preparation and submittal of any SOQ. The County, in its sole discretion, may elect to waive any error or informalities in the form of a proposal or any other disparity, if, as a whole, the proposal substantially complies with the RFSQ’s requirements. mailto:jblackwood@ph.lacounty.gov http://camisvr.co.la.ca.us/webven/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 14 RFSQ# 2020-003 1.12 Protest Process Review Process 1.12.1 Under Board Policy No. 5.055 (Services Contract Solicitation Protest), any prospective vendor may request a review of the requirements under a solicitation for a Board-approved services contract, as described in Section 1.12.3 (Debarment Levels of Review) below. Additionally, any actual Vendor may request a review of a disqualification under such a solicitation, as described in the Sections below. 1.12.2 Throughout the review process, the County has no obligation to delay or otherwise postpone an award of contract based on a vendor protest. In all cases, the County reserves the right to make an award when it is determined to be in the best interest of the County of Los Angeles to do so. 1.12.3 Department Levels of Review Unless state/ federal statutes or regulations otherwise provide, the levels of review as provided under the protest policy are as follows:  Solicitation Requirements Review (Reference sub-paragraph 2.4 in the Instructions to vendors section)  Disqualified Review (Reference sub-paragraph 3.2 in the SOQ Review/Selection/Qualification Process) 1.13 Notice to Vendors Regarding Public Records Act 1.13.1 Responses to this RFSQ shall become the exclusive property of the County. At such time as when Department recommends the qualified Vendor(s) to the Board and such recommendation appears on the Board agenda, all SOQ’s submitted in response to this RFSQ, become a matter of public record, with the exception of those parts of each SOQ which are justifiably defined and identified by the Vendor as business or trade secrets, and plainly marked as “Trade Secret,” “Confidential,” or “Proprietary.” 1.13.2 The County shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the California Public Records Act or otherwise by law. A blanket statement of confidentiality or the marking of each page of the SOQ as confidential shall not be deemed sufficient notice of exception. The Vendor must specifically label only those provisions of their respective SOQ which are “Trade Secrets,” “Confidential,” or “Proprietary” in nature. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 15 RFSQ# 2020-003 1.13.3 In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of an application marked "Confidential," "Trade Secrets," or "Proprietary," Applicant agrees to defend and indemnify County from all costs and expenses, including reasonable attorneys' fees, incurred in connection with any action, proceedings, or liability arising in connection with the Public Records Act request. 1.14 Indemnification and Insurance Vendor shall be required to comply with the Indemnification provisions contained in Appendix J – Sample Master Agreement, sub-paragraph 8.22. Vendor shall procure, maintain, and provide to the County proof of insurance coverage for all the programs of insurance along with associated amounts specified in Appendix J – Sample Master Agreement, sub-paragraphs 8.23 and 8.24. 1.15 Intentionally Omitted 1.16 Injury and Illness Prevention Program (IIPP) Vendor shall be required to comply with the State of California’s Cal OSHA’s regulations. Section 3203 of Title 8 in the California Code of Regulations requires all California employers to have a written, effective Injury and Illness Prevention Program (IIPP) that addresses hazards pertaining to the particular workplace covered by the program. 1.17 Background and Security Investigations Background and security investigations of vendor’s staff may be required at the discretion of the County as a condition of beginning and continuing work under any resulting agreement. The cost of background checks is the responsibility of the Vendor. 1.18 Confidentiality and Independent Contractor Status As appropriate, Contractor shall be required to comply with the Confidentiality provision sub-paragraph 7.6 and the Independent Contractor Status sub- paragraph 8.21 in Appendix J - Sample Master Agreement. 1.19 Conflict of Interest No County employee whose position in the County enables him/her to influence the selection of a Contractor for this RFSQ, or any competing RFSQ, nor any spouse of economic dependent of such employees, shall be employed in any COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 16 RFSQ# 2020-003 capacity by a Vendor or have any other direct or indirect financial interest in the selection of a Contractor. Vendor shall certify that he/she is aware of and has read Section 2.180.010 of the Los Angeles County Code as stated in Appendix A - Required Forms Exhibit 3, Certification of No Conflict of Interest. 1.20 Determination of Vendor Responsibility 1.20.1 A responsible vendor is a vendor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County’s policy to conduct business only with responsible vendors. 1.20.2 Vendors are hereby notified that, in accordance with Chapter 2.202 of the County Code, the County may determine whether the Vendor is responsible based on a review of the Vendor’s performance on any contracts, including but not limited to County contracts. Particular attention will be given to violations of labor laws related to employee compensation and benefits, and evidence of false claims made by the vendor against public entities. Labor law violations which are the fault of the subcontractors and of which the Vendor had no knowledge shall not be the basis of a determination that the Vendor is not responsible. 1.20.3 The County may declare a Vendor to be non-responsible for purposes of this Master Agreement if the Board of Supervisors, in its discretion, finds that the vendor has done any of the following: (1) violated a term of a contract with the County or a nonprofit corporation created by the County; (2) committed an act or omission which negatively reflects on the vendor’s quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; (3) committed an act or omission which indicates a lack of business integrity or business honesty; or (4) made or submitted a false claim against the County or any other public entity. 1.20.4 If there is evidence that the vendor may not be responsible, the Department shall notify the vendor in writing of the evidence relating to the Vendor’s responsibility, and its intention to recommend to the Board of Supervisors that the vendor be found not responsible. The Department shall provide the Vendor and/or the Vendor’s representative with an opportunity to present evidence as to why the vendor should be found to be responsible and to rebut evidence which is the basis for the Department’s recommendation. 1.20.5 If the vendor presents evidence in rebuttal to the Department, the Department shall evaluate the merits of such evidence, and based on that evaluation, make a recommendation to the Board of Supervisors. COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 17 RFSQ# 2020-003 The final decision concerning the responsibility of the vendor shall reside with the Board of Supervisors. 1.20.6 These terms shall also apply to proposed subcontractors of vendors on County contracts. 1.21 Vendor Debarment 1.21.1 Vendors are hereby notified that, in accordance with Chapter 2.202 of the County Code, the County may debar the vendor from bidding or proposing on, or being awarded, and/or performing work on other County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and the County may terminate any or all of the Vendor’s existing contracts with County, if the Board of Supervisors finds, in its discretion, that the Vendor has done any of the following: (1) violated a term of a contract with the County or a nonprofit corporation created by the County; (2) committed an act or omission which negatively reflects on the Vendor’s quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on same; (3) committed an act or offense which indicates a lack of business integrity or business honesty; or (4) made or submitted a false claim against the County or any other public entity. 1.21.2 If there is evidence that the apparent highest ranked vendor may be subject to debarment, the Department shall notify the vendor in writing of the evidence which is the basis for the proposed debarment, and shall advise the Vendor of the scheduled date for a debarment hearing before the Contractor Hearing Board. 1.21.3 The Contractor Hearing Board shall conduct a hearing where evidence on the proposed debarment is presented. The vendor and/or vendor’s representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a tentative proposed decision, which shall contain a recommendation regarding whether the vendor should be debarred, and, if so, the appropriate length of time of the debarment. The vendor and the Department shall be provided an opportunity to object to the tentative proposed decision prior to its presentation to the Board of Supervisors. 1.21.4 After consideration of any objections, or if no objections are received, a record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of Supervisors shall have the right COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 18 RFSQ# 2020-003 to modify, deny or adopt the proposed decision and recommendation of the Contractor Hearing Board. 1.21.5 If a vendor has been debarred for a period longer than five (5) years, that vendor may, after the debarment has been in effect for at least five (5) years, submit a written request for review of the debarment determination to reduce the period of debarment or terminate the debarment. The County may, in its discretion, reduce the period of debarment or terminate the debarment if it finds that the Vendor has adequately demonstrated one or more of the following: (1) elimination of the grounds for which the debarment was imposed; (2) a bona fide change in ownership or management; (3) material evidence discovered after debarment was imposed; or (4) any other reason that is in the best interests of the County. 1.21.6 The Contractor Hearing Board will consider requests for review of a debarment determination only where (1) the vendor has been debarred for a period longer than five (5) years; (2) the debarment has been in effect for at least five (5) years; and (3) the request is in writing, states one or more of the grounds for reduction of the debarment period or termination of the debarment, and includes supporting documentation. Upon receiving an appropriate request, the Contractor Hearing Board will provide notice of the hearing on the request. At the hearing, the Contractor Hearing Board shall conduct a hearing where evidence on the proposed reduction of debarment period or termination of debarment is presented. This hearing shall be conducted and the request for review decided by the Contractor Hearing Board pursuant to the same procedures as for a debarment hearing. 1.21.7 The Contractor Hearing Board’s proposed decision shall contain a recommendation on the request to reduce the period of debarment or terminate the debarment. The Contractor Hearing Board shall present its proposed decision and recommendation to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Contractor Hearing Board. 1.21.8 These terms shall also apply to proposed subcontractors of vendors on County contracts. 1.21.9 Appendix E provides a link to the County’s website where there is a listing of Contractors that are currently on the Debarment List for Los Angeles County. 1.22 Vendor’s Adherence to County Child Support Compliance Program COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 19 RFSQ# 2020-003 Contractors shall: 1) fully comply with all applicable State and Federal reporting requirements relating to employment reporting for its employees; and, 2) comply with all lawfully served Wage and Earnings Assignment Orders and Notice of Assignment and continue to maintain compliance during the term of any contract that may be awarded pursuant to this solicitation. Failure to comply may be cause for termination of a Master Agreement or initiation of debarment proceedings against the non-compliant contractor (County Code Chapter 2.202). 1.23 Gratuities 1.23.1 Attempt to Secure Favorable Treatment It is improper for any County officer, employee or agent to solicit consideration, in any form, from a vendor with the implication, suggestion or statement that the vendor’s provision of the consideration may secure more favorable treatment for the vendor in the award of a Master Agreement or that the vendor’s failure to provide such consideration may negatively affect the County’s consideration of the vendor’s submission. A vendor shall not offer or give either directly or through an intermediary, consideration, in any form, to a County officer, employee or agent for the purpose of securing favorable treatment with respect to the award of a Master Agreement. 1.23.2 Vendor Notification to County A vendor shall immediately report any attempt by a County officer, employee or agent to solicit such improper consideration. The report shall be made either to the County manager charged with the supervision of the employee or to the County Auditor-Controller’s Employee Fraud Hotline at (800) 544-6861 or http://fraud.lacounty.gov/. Failure to report such a solicitation may result in the vendor’s submission being eliminated from consideration. 1.23.3 Form of Improper Consideration Among other items, such improper consideration may take the form of cash, discounts, services, the provision of travel or entertainment, or tangible gifts. 1.24 Notice to Vendors Regarding the County Lobbyist Ordinance The Board of Supervisors of the County of Los Angeles has enacted an ordinance regulating the activities of persons who lobby County officials. This ordinance, referred to as the “Lobbyist Ordinance,” defines a County Lobbyist and imposes certain registration requirements upon individuals meeting the definition. The complete text of the ordinance can be found in County Code COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 20 RFSQ# 2020-003 Chapter 2.160. In effect, each person, corporation or other entity that seeks a County permit, license, franchise or contract must certify compliance with the ordinance. As part of this solicitation process, it will be the responsibility of each vendor to review the ordinance independently as the text of said ordinance is not contained within this RFSQ. Thereafter, each person, corporation or other entity submitting a response to this solicitation, must certify that each County Lobbyist, as defined by Los Angeles County Code Section 2.160.010, retained by the vendor is in full compliance with Chapter 2.160 of the Los Angeles County Code and each such County Lobbyist is not on the Executive Office’s List of Terminated Registered Lobbyists by completing and submitting the Familiarity with the County Lobbyist Ordinance Certification, as set forth in Appendix A - Required Forms Exhibit 6, as part of their SOQ. 1.25 Federal Earned Income Credit The Contractor shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in the Internal Revenue Service Notice No. 1015. Reference Appendix F. 1.26 Consideration of GAIN/GROW Participants for Employment As a threshold requirement for consideration of a Master Agreement, Vendors shall demonstrate a proven record of hiring participants in the County’s Department of Public Social Services Greater Avenues for Independence (GAIN), or General Relief Opportunity for Work (GROW) Programs, or shall attest to a willingness to consider GAIN/GROW participants for any future employment openings if they meet the minimum qualifications for that opening. Vendors shall attest to a willingness to provide employed GAIN/GROW participants access to the vendor’s employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities. Vendors who are unable to meet this requirement shall not be considered for a Master Agreement. Vendors shall complete and return the form, Attestation of Willingness to Consider GAIN/GROW Participants, as set forth in Appendix A - Required Forms Exhibit 10, as part of their SOQ. 1.27 County’s Quality Assurance Plan After award of a Master Agreement and subsequent Work Order(s), the County or its agent will monitor the contractor’s performance under the Master Agreement and Work Order on an annual basis. Such monitoring will include assessing Contractor’s compliance with all terms and conditions in the Master Agreement and performance standards identified in the Work Order. Contractor’s deficiencies which the County determines are significant or COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 21 RFSQ# 2020-003 continuing and that may jeopardize performance of this Master Agreement and subsequent Work Orders will be reported to the County’s Board of Supervisors. The report will include improvement/corrective action measures taken by the County and contractor. If improvement does not occur consistent with the corrective action measures, the County may terminate the Master Agreement and/or Work Order in whole or in part, or impose other penalties as specified in the Master Agreement. 1.28 Recycled Bond Paper Vendor shall be required to comply with the County’s policy on recycled bond paper as specified in Appendix J – Sample Master Agreement, sub-paragraph 8.38. 1.29 Safely Surrendered Baby Law The contractor shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, information regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The information is set forth in Appendix G (Safely Surrendered Baby Law) of this solicitation document. Additional information is available at www.babysafela.org. 1.30 Jury Service Program The prospective contract is subject to the requirements of the County’s Contractor Employee Jury Service Ordinance (“Jury Service Program”) (Los Angeles County Code, Chapter 2.203). Prospective contractors should carefully read the Jury Service Ordinance, Appendix D, and the pertinent jury service provisions of the Appendix J – Sample Master Agreement, sub-paragraph 8.7, both of which are incorporated by reference into and made a part of this RFSQ. The Jury Service Program applies to both contractors and their subcontractors. SOQs that fail to comply with the requirements of the Jury Service Program will be considered non-responsive and excluded from further consideration. 1.30.1 The Jury Service Program requires contractors and their subcontractors to have and adhere to a written policy that provides that its employees shall receive from the Contractor, on an annual basis, no less than five days of regular pay for actual jury service. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deducts from the employee’s regular pay the fees received for jury service. For purposes of the Jury Service Program, “employee” means any California resident who is a full-time employee of a contractor and “full-time” means 40 hours or more worked per week, or a lesser number of hours if: 1) the lesser number is a recognized industry standard as determined by the County, or 2) the http://www.babysafela.org/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 22 RFSQ# 2020-003 contractor has a long-standing practice that defines the lesser number of hours as full-time. Therefore, the Jury Service Program applies to all of a contractor’s full-time California employees, even those not working specifically on the County project. Full-time employees providing short- term, temporary services of 90 days or less within a 12-month period are not considered full-time for purposes of the Jury Service Program. 1.30.2 There are two ways in which a contractor might not be subject to the Jury Service Program. The first is if the contractor does not fall within the Jury Service Program’s definition of “Contractor”. The Jury Service Program defines “Contractor” to mean a person, partnership, corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received or will receive an aggregate sum of $50,000 or more in any 12-month period under one or more County contracts or subcontracts. The second is if the contractor meets one of the two exceptions to the Jury Service Program. The first exception concerns small businesses and applies to contractors that have: 1) ten or fewer employees; and, 2) annual gross revenues in the preceding twelve months which, if added to the annual amount of this contract is less than $500,000; and, 3) is not an “affiliate or subsidiary of a business dominant in its field of operation”. The second exception applies to contractors that possess a collective bargaining agreement that expressly supersedes the provisions of the Jury Service Program. The contractor is subject to any provision of the Jury Service Program not expressly superseded by the collective bargaining agreement. 1.30.3 If a contractor does not fall within the Jury Service Program’s definition of “Contractor” or if it meets any of the exceptions to the Jury Service Program, then the Contractor must so indicate in the contractor Employee Jury Service Program Certification Form and Application for Exception, as set forth in Appendix A - Required Forms Exhibit 11, and include with its submission all necessary documentation to support the claim (e.g., tax returns or a collective bargaining agreement), if applicable. Upon reviewing the Contractor’s application, the County will determine, in its sole discretion, whether the contractor falls within the definition of contractor or meets any of the exceptions to the Jury Service Program. The County’s decision will be final. 1.31 Overview of County’s Preference Programs 1.31.1 The County of Los Angeles has three preference programs: the Local Small Business Enterprise (LSBE), Disabled Veterans Business Enterprise (DVBE), and Social Enterprise (SE). The Board of Supervisors encourages business participation in the County’s contracting process by continually streamlining and simplifying our COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 23 RFSQ# 2020-003 selection process and expanding opportunities for these businesses to compete for County opportunities. 1.31.2 The Preference Programs (LSBE, DVBE, and SE) require that a business complete certification prior to requesting a preference in a solicitation. This program, and how to obtain certification, are further explained in sections 1.32, 1.34, and 1.35 of this solicitation. 1.31.3 In no case shall the Preference Programs (LSBE, DVBE, and SE) price or scoring preference be combined with any other County preference program to exceed fifteen percent (15%) in response to any County solicitation. 1.31.4 Sanctions and financial penalties may apply to a business that knowingly, and with intent to defraud, seeks to obtain or maintain certification as a certified LSBE, DVBE, or SE when not qualified. 1.32 Local Small Business Enterprise (LSBE) Preference Program The following language should be used for County solicitations which are not subject to the federal restriction on geographical preferences: 1.32.1 In reviewing Work Order Bids, the County will give LSBE preference to businesses that meet the definition of a LSBE, consistent with Chapter 2.204.030C.1 of the Los Angeles County Code. An LSBE is defined as a business: 1) certified by the State of California as a small business and has had its principal place of business located in Los Angeles County for at least one year; or, 2) certified as a small business enterprise with other certifying agencies pursuant to the Department of Consumer and Business Affair’s (DCBA) inclusion policy that: a) has its principal place of business located in Los Angeles County; and, b) has revenues and employee sizes that meet the State’s Department of General Services requirements. The business must be certified by the DCBA as meeting the requirements set forth above prior to requesting the LSBE Preference in a solicitation. 1.32.2 To apply for certification as an LSBE, businesses should contact the DCBA at http://dcba.lacounty.gov. 1.32.3 Certified LSBEs may only request the preference in each of their Work Order Bid responses and may not request the preference unless the certification process has been completed and certification is affirmed. Businesses must complete and submit the Request for Preference Program Consideration with each Work Order Bid response and submit a letter of certification from the DCBA with their bid. http://dcba.lacounty.gov/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 24 RFSQ# 2020-003 1.32.4 Information about the State’s small business enterprise certification regulations is in the California Code of Regulations, Title 2, Subchapter 8, Section 1896 et seq., and is also available on the California Department of General Services Office of Small Business Certification and Resources Web site at https://caleprocure.ca.gov/pages/sbdvbe- index.aspx The following language should be used for County solicitations subject to the federal restriction on geographical preferences: 1.32.1 In reviewing Work Order Bids, the County will give LSBE preference during the solicitation process to businesses that meet the definition of a LSBE, consistent with Chapter 2.204.030C.2 of the Los Angeles County Code. 1.32.2 A business which is certified as small by the federal Small Business Administration (SBA) or maintains an active registration as small in the System for Award Management (SAM) data base may qualify to request the LSBE Preference in a solicitation. 1.32.3 To apply for certification as a LSBE, businesses should contact the Department of Consumer and Business Affairs at http://dcba.lacounty.gov. 1.32.4 Certified Local SBEs may only request the preference in each of their Work Order Bid responses, and may not request the preference unless the certification process has been completed and certification is affirmed. Businesses must complete and submit the Request for Preference Program Consideration with each Work Order Bid response and submit a letter of certification from the DCBA with their bid. 1.32.5 Information on the Federal small business is available at the System for Award Management website at https://www.sam.gov. 1.33 Local Small Business Enterprise (LSBE) Prompt Payment Program It is the intent of the County that Certified LSBEs receive prompt payment for services they provide to County Departments. Prompt payment is defined as fifteen (15) calendar days after receipt of an undisputed invoice. 1.34 Disabled Veteran Business Enterprise (DVBE) Preference Program 1.34.1 In reviewing Work Order Bids, the County will give preference during the solicitation process to businesses that meet the definition of a DVBE, consistent with Chapter 2.211 of the Los Angeles County Code. https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx http://dcba.lacounty.gov/ https://www.sam.gov/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 25 RFSQ# 2020-003 A DVBE vendor is defined as: 1) A business which is certified by the State of California as a DVBE; or 2) A business which is verified as a service-disabled veteran-owned small business (SDVOSB) by the Veterans Administration. 3) A business certified as DVBE with other certifying agencies pursuant to the Department of Consumer and Business Affairs’ (DCBA) inclusion policy that meets the criteria set forth by the agencies in 1 and 2 above. 1.34.2 The DCBA shall certify that a DVBE is currently certified by the State of California, by the U.S. Department of Veteran Affairs, or is determined by the DCBA’s inclusion policy that meets the criteria set forth by the agencies in Section 1.34.1, 1 or 2 above. 1.34.3 Certified DVBEs may only request the preference in each of their Work Order Bid responses and may not request the preference unless the certification process has been completed, and certification is affirmed. Businesses must complete and submit the Request for Preference Program Consideration with each Work Order Bid response and submit a letter of certification from the DCBA with their bid. 1.34.4 Information about the State's DVBE certification regulations is found in the California Code of Regulations, Title 2, Subchapter 8, Section 1896 et seq., and is also available on the California Department of General Services Office of Disabled Veteran Business Certification and Resources Website at https://caleprocure.ca.gov/pages/sbdvbe- index.aspx 1.34.5 Information on the Department of Veteran Affairs SDVOSB certification regulations is found in the Code of Federal Regulations, 38CFR 74 and is also available on the Department of Veterans Affairs Website at: https://www.va.gov/osdbu/. 1.35 Social Enterprise (SE) Preference Program 1.35.1 In reviewing Work Order Bids, the County will give preference during the solicitation process to businesses that meet the definition of a SE, consistent with Chapter 2.205 of the Los Angeles County Code. A SE is defined as: 1) A business that qualifies as a SE and has been in operation for at least one year (1) providing transitional or permanent employment to a https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://www.va.gov/osdbu/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 26 RFSQ# 2020-003 Transitional Workforce or providing social, environmental and/or human justice services; and 2) A business certified by the DCBA as a SE. 1.35.2 The DCBA shall certify that a SE meets the criteria set forth in Section 1.35.1. 1.35.3 Certified SEs may only request the preference in each of their Work Order Bid responses and may not request the preference unless the certification process has been completed and certification is affirmed. Businesses must complete and submit the Request for Preference Program Consideration with each Work Order Bid response and submit a letter of certification from the DCBA with their bid. 1.35.4 Further information on SEs is also available on the DCBA’s website at: http://dcba.lacounty.gov. 1.36 Notification to County of Pending Acquisitions/Mergers by Proposing Company The Vendor shall notify the County of any pending acquisitions/mergers of its company unless otherwise legally prohibited from doing so. If the vendor is restricted from legally notifying the County of pending acquisitions/mergers, then it should notify the County of the actual acquisitions/mergers as soon as the law allows and provide to the County the legal framework that restricted it from notifying the County prior to the actual acquisitions/mergers. This information shall be provided by the Vendor on Appendix A - Required Forms Exhibit 1, Vendor’s Organization Questionnaire/Affidavit and CBE Information. Failure of the Vendor to provide this information may eliminate its SOQ from any further consideration. 1.37 Contractor’s Charitable Contributions Compliance (if applicable) 1.37.1 California’s “Supervision of Trustees and Fundraisers for Charitable Purposes Act” regulates receiving and raising charitable contributions. Among other requirements, those subject to the Charitable Purposes Act must register. The 2004 Nonprofit Integrity Act (SB 1262, Chapter 919) increased Charitable Purposes Act requirements. Prospective contractors should carefully read the Background and Resources: California Charities Regulations, Appendix I. New rules cover California public benefit corporations, unincorporated associations, and trustee entities; and, may include similar foreign corporations doing business or holding property in California. Key Nonprofit Integrity Act requirements affect executive compensation, fund-raising practices and documentation. Charities with over $2 million of revenues (excluding http://dcba.lacounty.gov/ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 27 RFSQ# 2020-003 funds that must be accounted for to a governmental entity) have new audit requirements. 1.37.2 All prospective contractors must determine if they receive or raise charitable contributions which subject them to the Charitable Purposes Act, and complete the Charitable Contributions Certification, Exhibit 12 as set forth in Appendix A - Required Forms. A completed Exhibit 12 is a required part of any agreement with the County. 1.37.3 In Exhibit 12, prospective contractors certify either that:  they have determined that they do not now receive or raise charitable contributions regulated under the California Charitable Purposes Act, (including the Nonprofit Integrity Act), but will comply if they become subject to coverage of those laws during the term of a County agreement, - OR –  they are currently complying with their obligations under the Charitable Purposes Act, attaching a copy of their most recent filing with the Registry of Charitable Trusts. 1.37.4 Prospective County contractors that do not complete Exhibit 11 as part of the solicitation process may, in the County’s sole discretion, be disqualified from contract award. A County contractor that fails to comply with its obligations under the Charitable Purposes Act is subject to either contract termination or debarment proceedings or both. (County Code Chapter 2.202) 1.38 Defaulted Property Tax Reduction Program The prospective contract is subject to the requirements of the County’s Defaulted Property Tax Reduction Program (“Defaulted Tax Program”) (Los Angeles County Code, Chapter 2.206). Prospective Contractors should carefully read the Defaulted Tax Program Ordinance, Appendix O, and the pertinent provisions of the Sample Master Agreement, Appendix H, Sub-paragraph 8.50 and 8.51; both of which are incorporated by reference into and made a part of this solicitation. The Defaulted Tax Program applies to both Contractors and their Subcontractors. Vendors shall be required to certify that they are in full compliance with the provisions of the Defaulted Tax Program and shall maintain compliance during the term of any contract that may be awarded pursuant to this solicitation, or shall certify that they are exempt from the Defaulted Tax Program by completing Certification of Compliance with The County’s Defaulted Property Tax Reduction COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH GENERAL INFORMATION MRT BHC – SUD TREATMENT SERVICES Page 28 RFSQ# 2020-003 Program, Exhibit 12 in Appendix A – Required Forms. Failure to maintain compliance, or to timely cure defects, may be cause for termination of a contract or initiation of debarment proceedings against the non-compliance contractor (Los Angeles County Code, Chapter 2.202). SOQs that fail to comply with the certification requirements of the Defaulted Tax Program will be considered non-responsive and excluded from further consideration. 1.39 Health Insurance Portability and Accountability Act of 1996 (HIPAA) Vendor acknowledges the existence of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations, as contained in Appendix J – Sample Master Agreement. 1.40 Time Off for Voting The Contractor shall notify its employees, and shall require each subcontractor to notify and provide to its employees, information regarding the time off for voting law (Elections Code Section 14000). Not less than 10 days before every statewide election, every Contractor and subcontractors shall keep posted conspicuously at the place of work, if practicable, or elsewhere where it can be seen as employees come or go to their place of work, a notice setting forth the provisions of Section 14000. 1.41 Vendor’s Acknowledgement of County’s Commitment to Zero Tolerance Policy on Human Trafficking On October 4, 2016, the Los Angeles County Board of Supervisors approved a motion taking significant steps to protect victims of human trafficking by establishing a zero-tolerance policy on human trafficking. The policy prohibits Vendors engaged in human trafficking from receiving contract awards or performing services under a County contract. Vendors are required to complete Exhibit 14 (Zero Tolerance Policy on Human Trafficking Certification) in Appendix A (Required Forms), certifying that they are in full compliance with the County’s Zero Tolerance Policy on Human Trafficking provision as defined in Section 8.53 (Compliance with County’s Zero Tolerance Policy on Human Trafficking) of Appendix J (Sample Master Agreement). Further, contractors are required to comply with the requirements under said provision for the term of any Master Agreement awarded pursuant to this solicitation. 1.42 Integrated Pest Management (IPM) Program Compliance (Intentionally Omitted)