C--Build Fluoroscopy Equipment Room

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The U.S. Department of Veterans Affairs, VA Medical Center, Northport, NY is seeking a qualified Architect-Engineering ( AE ) firm to provide architect and engineering service/Architectural Design, from Small Business (SB) Architect/Engineering (A/E) firms, NAICS 541310, to provide professional design services to build Fluoroscopy Equipment Room at the U.S. Veterans Affairs medical Center Northport NY. This project will build a Fluoroscopy Equipment Room in Building 200 at VA Medical Center Northport, 79 Middleville Rd., Northport, NY 11768.This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7.5 Million. Magnitude of Construction is

between $250,000.00 and $500,000.00. This is a 100% Small Business Set Aside (SB); in accordance with 48 CFR 52.219-6. The anticipated award date of the proposed A-E Contract is on or before September 30, 2019. Potential contractors must be registered in SAM (www.sam.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror for this Small Business (SB) set aside, you are verifying your company meets the status requirements of a SB concern as established by 13 CFR 121. SCOPE OF SERVICES REQUIREDDesign work for the preparation of plans and specification to be accomplished shall include but not be limited to the following: BUILD FLUOROSCOPY EQUIPMENT ROOM BUILDING 200. This Project will install radiographic fluoroscopy equipment in Bldg. No. 200N, Room E0-2 at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. The Project includes site preparatory and renovation work of approximately 335 square feet of existing space to install new fluoroscopy equipment located in the basement of the main hospital building. Technical disciplines for design services include but are not limited to life safety, architectural, fire protection, interior design, structural, plumbing, sanitary, HVAC, electrical, communications, electronic safety and security, infection control measures, interim life safety measures, equipment, space planning, critical path method, and estimating. The Project will comply with VA-adopted codes and standards including VA Directives, Design Manuals, Master Construction Specifications, Design Criteria and other Guidance on the Technical Information Library (http://www.cfm.va.gov/til/).PROJECT NUMBER 632-CSI-405LOCATION Building 200N at VA Medical Center Northport, 79 Middleville Rd., Northport, NY, 11768COST RANGE Estimated Magnitude of Construction Cost Range: Between $250,000.00 and $500,000.00.TYPE OF CONTRACT CONTEMPLATEDThe Department of Veterans Affairs is contemplating awarding a firm fixed price contract.ESTIMATED START AND COMPLETION DATESThe Department of Veterans Affairs requires design and contract support services. The start dates are from the date of the Notice To Proceed (NTP). The estimated start and end dates for the design and start and end dates for the construction are as follows: Submit authorization request for site survey not later than 7 calendar days after NTPDeliver Schematic Review material (100% complete) to Contracting Officer not later than 21 calendar days after NTPReview Schematic Review material (100% complete) with Contracting Officer on or about the 42nd calendar day after NTPDeliver First Review (DD) material (35% complete) to Contracting Officer not later than 63 calendar days after NTPReview First Review (DD) material (35% complete) with Contracting Officer on or about the 77th calendar day after NTPDeliver Second Review (CD) material (100% complete) to Contracting Officer not later than 105 calendar days after NTPReview Second Review (CD) material (100% complete) with Contracting Officer on or about the 119th calendar day after NTPDeliver Final Bid Documents (100% Document Package, with drawings, specifications,CDs) to Contracting Officer not later than 140 calendar days after NTPBid Opening Date (Estimated) 168 calendar days after NTPConstruction Contract Award (Estimated) 189 calendar days after NTPConstruction Completion (Estimated) 385 calendar days after NTP The A/E shall perform the work required within the limits of the following schedule. Professional architects, engineers and related design disciplines familiar with the work shall be provided, as directed by the Contracting Officer, to attend the VA reviews.Construction:Exact number of calendar days to complete construction is to be determined by the A-E firm upon design completion.SELECTION CRITERIA/DESCRIPTIONSThe selection criteria descriptions are provided below. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of two (2) specific completed projects that best illustrate the individual team members experience relevant to this contract scope;SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCESpecialized experience and technical competence required for this specific project, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. CAPACITYThis factor evaluates ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated.List current projects with a design fee of greater than $20,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period;Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates;PAST PERFORMANCE: VISN2 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). Recent is defined as performance occurring within 5 years of the date of this Announcement, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Announcement.Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts.Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation. Submission Requirements: Submit a minimal of three (3) references; any of the following evaluations are acceptable:Contractor Performance Assessment Report System (CPARS), or Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2. If completed CPARS evaluation(s) are available, submit with your completed SF330 package. If there is no completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A/E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A/E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects. A-E follow-up with references to ensure timely submittal of questionnaires. At the reference s request, questionnaires are to be submitted directly to the government point of contact, VA Contracting Officer, Joseph Ercole, via email at: joseph.ercole@va.gov prior to or by deadline response date. A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted CPARS and PPQ evaluations shall be attached to the SF330, behind the SF330 Part II document, and will not be counted as part of the 40 page limitation. (5) LOCATIONi. A-E's proximity to VA Medical Center Northport NY, 79 Middleville Rd., Northport, NY, 11768, is an evaluation criteria. ii. This distance is determined according to http://maps.google.com/iii. This factor evaluates the distance the A-E firm's design office or offices location is from the location of work. Please provide the address(es) and distance of your closest office to the address listed below. (6) Reputation and standing of the firm and its principal officials with respect to professional performance, General Management, and cooperativeness.(7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (8) Specific Experience and Qualifications of personnel proposed assignment to the project and their record of working together as a team.PLEASE NOTE: The A-E Evaluation Board must be provided with complete and accurate information for ALL eight (8) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the A-E firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The A-E firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. LIMITATIONS Notice of Total Small Business Set-Aside (JAN 2019) (DEVIATION 2019-O0003)(a) Definition. Small business concern, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.(b) Applicability. This clause applies only to (1) Contracts that have been totally set aside or reserved for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern.(d) Agreement. (1) For a contract at or below the simplified acquisition threshold, a small business concern may provide the end item of any firm. For a contract exceeding the simplified acquisition threshold, a small business concern that provides an end item it did not manufacture, process, or produce, shall (i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas; (ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and (iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery. (2) Paragraph (d)(1) of this clause does not apply to construction or service contracts.(End of clause) SUBMISSION REQUIREMENTSONLY DELIVERY OF HARD COPIES ACCEPTED OF SF330s AND CDQualified Veteran Owned Small Business firms are required to submit Three (3) hard/paper copies of SF330 (most recent can be downloaded from www.gsa.gov/forms) and one (1) compact disc (CD), which contains digital copies of their completed SF330. All packages shall be submitted no later than August 30, 2019 2:00 PM ET, including Past Performance (CPARS) evaluations or questionnaires (attachment 1) and SF330 submission. All submittals must be sent to the attention of Joseph Ercole, VA Contracting Officer, VA Medical Center Northport, 79 Middleville Rd., Section 138, Bldg. 10, Rm.216, Northport NY 11768. Submission response must include A, B, C as follows: SF330all Past Performance (CPARS) evaluations OR- questionnaires minimum of 3 (Attachment 1 only Attachment 1 can be emailed to joseph.ercole@va.gov)insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact and; 4. A copy of the firms CVE verification. There is a 40 page limit on submission of information A, B, C above. Submitted CPARS and PPQ evaluations shall be attached to the SF330, behind the SF330 Part II document, and will not be counted as part of the 40 page limitation.The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only to joseph.ercole@va.gov Telephone inquiries will not be honored to maintain integrity of the process and provide fair and equal treatment of prospective responders. -END- Contact Information: Joseph ErcoleContracting officer Office Address :U.S. Department of Veterans Affairs;RPO-Network Contracting Office 2;VA Medical Center Northport NY;79 Middleville Road;Northport NY 11768 Location: Department of Veterans Affairs Set Aside: Total Small Business