ON-CALL EMERGENCY RESTORATION/CLEANING SERVICES (220089-002)

COUNTY OF ERIE DIVISION OF PURCHASE MEMORANDUM To: All Using Departments From: Jamie Kucewicz, Buyer Date: July 15, 2020 Subject: ON-CALL EMERGENCY RESTORATION/CLEANING SERVICES Bid No.: 220089-002 Effective Dates: Extended through May 31, 2024 Vendor#: 168035 Vendor: SCE ENVIRONMENTAL GROUP 1380 Mount Cobb Road Lake Ariel, PA 18436 Telephone: 570-383-4151 716-983-6844 (cell) Contact: Will McDonald Pricing: Per attached document EXHIBIT "E" County of Erie MARK C POLONCARZ COUNTY EXECUTIVE DIVISION OF PURCHASE STANDARD AGREEMENT This AGREEMENT, made as of the 20DAYOEMAY 2020 by and between SCE ENVIR0NMENTAL GROUP of 1380MOUNTCOBROAD.LAKE ARIEL PA 18436 herein after referred to as the Contractor. and the County of Ere. a muncpal corporation of the State of New York. hereinafter referred to as the County WHEREAS, in accordance with public open competitive bidding. sealed proposals were received and ublucy opeed by the County of Erie. Division of Purchase at_MlOOAM tor

0N-CALLEMERGENCYRESTORATION/CLEANING SERVICES WHERES the bid of the Contractor submitted in accordance therewith, the labor rate of $96 per hour and materials at "Cost + 15%" was the lowest responsible bid submitted. and WHERES. a contract is hereby awarded to the Contractor by the County, in accordance wth the provisions therein contained, and WHEREAS. the Notice to Bidders and Specifications make provisions for entering into a proper and suitable contract in connection therewith, NOW. there'ore, the Contractor does hereby for ts hers, executors, administrators and successors agree with the County of Ere that, the Contractor shat( for the consideration mentioned, and in the manner se forth in Accepted Invitation to Bid No 22089-002. Specificatuons and Provisions of Law annexed hereto and forming a part of thus contract furnish the equipment and materials and perform the work and services described in the Accepted Bid for the above sum .---- Paid monthly upon presentatuon of invoices. Upon delivery, completion and approval of the work, as per specifications Please refer to the Invitation to Bid (Page 1) and the Instructions to Bidders which are part of this agreement. IN W/ITNESS THEREOF the parties hereto have hereunto set their hands and seals the day and year first above written COUNTY OF ERIE by _ Director of Purchase APPROVED AS TO FORM Assistant County Attorney County of Erie, New York Contractor_; ,,i.. ? • I I by __,_,.j~• ,,._0-1-\-->.~-~-=,,~:~1~=1=0--1~c~=-----_-_'=~~~=:'.=-~----.7~~~-- d Jite_5.síz __________________(date) @ COUNTY OF ERIE MARK C. POLONCARZ COUNTY EXECUTIVE DIVISION OF PURCHASE INVITATION TO BIO Bids, as stated below, will be received and publicly opened by the Division of Purchase in accordance with the attached specifications. FAX and email submissions will be accepted for this bid. Fax t: (716) 848-6465 Email address jameskucewicz@erie.gov Bids can also be mailed to: County of Erie Division of Purchase Attention: 95 Franklin Street, Room 1254 Buffalo, New York 14202-3967 PLEASE NOTE THEFOLLOWI NG ON YOUR SUBMISSION: BID NUMBER:2QQ9-Q2 OPENING DATE:_MAY4,2020TIM€ 11004M FOR: ON-CALL EMERGENCY RESTORATION/CLEANING SERVICES lf you are submitting other Invitations to Bid, each bid must be enclosed in a separate envelope. Following EXHIBITS are attached to and made a part of the bid specifications, and part of any agreement entered into pursuant to this Invitation to Bid: N/A 3 -X X X _L -À­ EXHIBIT "A" - Assignment of Public Contracts EXHIBIT "B" Purchases by Other Local Governments or Special Districts EXHIBIT "Ç" - Construction/Reconstruction Contracts EXHIBIT "D" - Bid Bond (Formal id) EXHIBIT "E" - Bid Bond (Informal Bid) EXHIBIT "EP" - Equal Pay Certification EXHIBIT "p" - Standard Agreement EXHIBIT "G" - Non-Collusive Bidding Certification EXHIBIT "H" - MBE/ WBE Commitment EXHIBIT "IC" - Insurance CLASSIFICATION "A" EXHIBIT "p" & EXHIBIT "PB!" - Performance Bond EXHIBIT "PW" - NYS Prevailing Wage EXHIBIT "Q" - Confined Space Program Certification EXHIBIT "y" - Vendor Federal Compliance Certification (Rev. 1/00) ERIE COUNTY OFFICE BUIOING, 95 FRANKIN STREET, BUFFALO. NEW YORK 14202 (7161858-6336 EXHIBIT "G" County of Erie DIVISION OF PURCHASE NON-COLLUSIVE BIDDING CERTIFICATION 8y submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury. that to the best of his knowledge and belief () the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor, (2) unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (3) no attempt has been made or will be made by the bidder to induce any other person partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. NOTICE (Penal Law, Sect ion 210.45) IT IS A CRIME, PUNISHABLE AS A CLASS A MISDEMEANOR UNDER THE LAWS OF THE STATE OF NEW YORK, FOR A PERSON, IN ANO BY A WRITTEN INSTRUMENT, TO KNOWINGLY MAKE A FALSE STATEMENT, OR TO MAKE A FALSE STATEMENT, OR TO MAKE A STATEMENT WHICH SUCH PERSON DOES NOT BELIEVE TO BE TRUE. BID NOT ACCEPTABLE WITHOUT FOLLOWING CERTIFICATION: Affirmed under penalty of peruy this'dday of(fay20/ TERMS---~-o---- DELIVERY DATE AT DESTINATION--~~+iL~f+-,f)4~/J~-ô _ FIRM NAME S zc»Mu±al Goo, ADDRESS [8 4_ l f} ale ±rel ZIP AUTHORIZED SIGNATURE_„„,2000) ERIE COUNTY OFFICE 8UING. 9S FRANKLIN STREET B8UFFALO NEW YORK 14202 (716 858-6395 Page 2of 6 Pages County of Erie DIVISION OF PURCHASE BID SPECIFICATIONS 81D NO. 220089-002 Ship to: Attention: Ship Via Date Required at Destination I ! CATALOG NO.DESCRIPTION ! I Vendor to provide Emergency Restoration and Cleaning Service, i 00 an as needed, basis, at various Erie County sites. I ¡ I Contract period will be from June 1, 2020 through May 31, 2022 i I I i i I I NOTE: Bid results cannot be given over the phone. All requests for bid results should be submitted in writing or faxed to. ERIE COUNTY DIVISION OF PURCHASE Freedom of Information Officer 95 Franklin Street, Rm. 1254 Buffalo, NY 14202 FAX #, 716/858-6465 NAME OF BIDDER_eeviow! (Rev. 9/95) ERIE COUNTY OFFICE BUILDING, 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6395 County of Erie Department of Public Works Division of Buildings and Grounds 95 Franklin St Buffalo N Y 14202 Specification for tabor and material to provide On-Call Emergency Facility Restoration and Facility Cleaning Maintenance Services Article I General information /Scope of work County of Erie requires contractor to provide an as needed Emergency Restoration and Cleaning Service The contractor will be required to respond to those events where services are needed for the immediate and initial response to emergency situations such as but not limited to water/fire damage, mold remediation, biohazard clean up, sewage decontamination, deodorization, vandalism cleanup, debris removal, etc. The conitractor shall be able to respond as needed for cleaning services to various facilities. Thecontractor will notberesponsiblefor anystructuralreairor_construction Contractor to provide all labor, material, appropriate equipment (e.g. air scrubbers, dehumidifiers, air movers, etc.) tools, dumpster rental and removal if required permits if required, to facilitate the entire cleanup of the damaged area at designated facility The goal of the cleanup operation is to remove all evidence of fire, smoke and water damage. The air should be clear of any smoky or mildew odors. Invisible potential damage electrical conduits or plumbing within the walls, ceilings or beneath floors to be identified and brought to the attention of County representative. 1.1 Facility Cleaning Maintenance Services The contractor shall furnish high quality cleaning maintenance service at various County facilities as needed and provide att necessary supplies and equipment required. The County may issue equipment on as needed basis to the contractor or use by its employees. The cost to repair/replace any damage caused by contractor personnel to equipment beyond normal wear and or usage will be the responsibility of the contractor. County equipment is not to be removed from sites Contractor to provide trained labor (Note article ll) and supervision and be employees of the contractor and contractor will pay all salaries, wages and all related expenses of the employees. The facilities will be cleaned on a schedule determined by a County representative as the facilities have various schedules and requirements The Contractor along with the County representative will develop a comprehensive set of rules for working in County facilities. The contractor shall use no products, supplies or equipment that wilt result in damages or injury to surfaces or building contents to which they are applied. Contractor to supply MSDS documentation on products used and employee safety manual covering a Hazzard Communication Program, Assessment Plan and an Exposure Contra! Plan. All products used will require approval by a County representative prior to use. Erie County will supply hand towels, toilet tissue, plastic liners, and hand soap. Contractor to supply equipment and cleaning supplies. The equipment shat( include mops, buckets, brooms, dusting equipment, vacuum cleaners and other equipment required. Article I! Requirements 2.1Experience Contractor must have l0 years' experience in restoration service /cleaning service and provide background information on the company and type of work completed Provide five references and contacts of prior and current restoration projects at time of bid. Provide five references and contacts of prior and current cleaning services at time of bid Contractor shall have OSHA 1 Certification Trained Employees Contractor shall have fICRC (Institute of Inspection Cleaning and Restoration Certification) technicians at time of bid. Contractor shall have Environmental Services (EVS ) Cross Contamination Certification trained personnel for work in health care facilities. Contractor shall have trained cleaners for Infection Control Compliance for healthcare facilities. Contractor shall have IS0 (International Organization for Standardization) and ISO 9 Certification. Contractor shall hold a Mold Remediation Contractor License by New York State Department of Labor 2.ZResponse Time Contractor must be able to respond to the County within one (1) hour of the initial call notification and shall be on site within (2) two hours to evaluate restoration requirements and scope of work involved. The contractor shall provide the initial scope of work and projected price within 8 hrs. from the time the contractor arrives on site. Contractor to indicate the ability and staffing levels to meet this requirement. 2.3Background Erie County has three detention facilities; Employees working in these buildings must be able to pass a security background check. 4EquipmentThe contractor must own a minimum of $200,000 of restoration equipment used to perform work required. Pease include inventory list of owned equipment with your bid. The listing shall include the type of equipment and location of equipment 2.3 Pricing Detail The contractor will be required to provide line by tine invoice detailing all work completed. If on site services are determined to require a change in scope, budget affecting the original quote the contractor must receive approval from the county for proceeding with the project 2.6 Point of Contact Contractor shall be able to provide 24-hour service 7 days/week and provide point of contact phone numbers for emergency call and job site supervision. Article IHI On-Call Service Labor Rates 3001 Labor Rates Regular Hourly Rate Monday - Friday Weekend Rate Holiday Rate #4.°°------------ 4121_?_ $li1.+é_ 3002 Material cost us!2 tine-by-line invoice, detailing work must be provided Material invoices must be provided with invoices. bid wilt be awarded based on a job comprising 25 hours of regular rate labor and $250 of materals.