Legal Secretary - Part Time Temporary

Pay Range:
$16.19 to $22.66 per hour

New and existing employees usually start at beginning level of pay range.

FLSA Status: Non exempt, eligible for overtime compensation 

Deadline to Apply: 
1/22/19 5:00 PM

 

Position Requirements:

Education, training and e
xperience as a Legal Secretary equivalent to four (4) years; Bachelor or Associates degree preferred but not required.
Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Essential Duties:

:
 Provides clerical support to City Attorney, and Assistant City Attorneys; formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, ordinances, contracts, and other documents as assigned; performs routine clerical tasks such as making copies, answering and screening

telephone calls and assisting walk-in customers; establishes and maintains civil case files including, filing documents, organization of files and closing files; files or e-files court documents as needed; maintains closed case file log; maintains calendars for legal deadlines; picks up and delivers office mail and distributes same; assists with public record production; performs daily court runs for court filings, picking up court documents for both Civil and Criminal Division; assist Criminal Division with misdemeanor prosecution cases as needed; performs related general office tasks as assigned. Other duties as assigned.

Knowledge, Skill and Abilities:

 


Knowledge of basic legal principles, practices, and techniques in both Civil and Criminal Law

Knowledge of general judicial procedures

General knowledge of Arizona criminal and civil procedures

Knowledge of basic office procedures, practices, grammar and legal formatting

Ability to file court documents electronically

Ability to operate software programs, 2007 Microsoft word, 2007 Excel, Outlook, Munis Financials and Power Point, etc.

Knowledge of basic electronic case management system

Skills in maintaining records, files, preparing legal documents, correspondence and other documents

Ability to follow complex oral and written instructions

Ability to operate office equipment, including personal computers, multi-line telephones, calculators, copy machines, scanners and other general office equipment

Ability to type proficiently

Skills in planning, organizing, filing, monitoring calendars and deadlines

Attention to details and ability to maintain confidentiality regarding cases and legal matters

Dependability in meeting critical deadlines

Ability to write and speak effectively

Ability to use good judgment, tact and discretion

Ability to work as a team player and work well within a small office setting

Ability to establish and maintain effective working relationships with City employees in other departments


Physical and Visual Ability:
sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.

Hearing and Speaking Ability:
sufficient to clearly, concisely and effectively communicate in person and over the telephone.

Successful candidate will receive a post-offer, pre-employment background screening to include:


Drug screening

Motor vehicle records check

Criminal background screening


City of Prescott Contact Information

201 S. Cortez St.

Prescott, AZ 86303

Email: 
hr@prescott-az.gov
   

Website: 
www.prescott-az.gov

Phone: 928-777-1347 / Fax: 928-777-1213

NOTE:
  When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. The City of Prescott is an Equal Employment Opportunity employer.