FOR A CONTRACT FOR THE FOLLOWING SERVICES: (A) PRINT SHOPSERVICES (B) MARKETING PRINTING SERVICES (C) INTER-CAMPUS MAIL CONSOLIDATION SERVICES (D) LEASING MULTI...

REQUEST FOR PROPOSAL NUMBER B0003746 Purchasing Department 3221 McKelvey Road Bridgeton, MO 63044 SPECIFICATIONS FOR A CONTRACT FOR THE FOLLOWING SERVICES: (A) PRINT SHOPSERVICES (B) MARKETING PRINTING SERVICES (C) INTER-CAMPUS MAIL CONSOLIDATION SERVICES (D) LEASING MULTIFUNCTION DEVICES, PRODUCTION EQUIPMENT AND PROVIDING RELATED MAINTENANCE AND REPAIR SERVICES FOR ADDITIONAL INFORMATION, CONTACT: Cynthia Green, Assistant Controller Phone: 314 539-5227 or email: cgreen2@stlcc.edu Pre-Proposal Conference Date: Thursday, January 24, 2019 Pre-Proposal Conference Time: 9:00 a.m. local time Pre-Proposal Conference Location: Corporate College 3221 McKelvey Road; 63044 Multi-Purpose Room 219 RFP CLOSING DATE: Tuesday, February 26, 2019 RFP CLOSING TIME: 10:00 a.m., local time Date Issued: January 17, 2019 St. Louis Community College Request for Proposal B0003746 Page 2 of 30 INSTRUCTIONS TO ALL BIDDERS St. Louis Community College (“College”) welcomes

all interested parties to participate in its competitive bid process. Bidders will be expected to submit bids that are in compliance with the terms and conditions as outlined below: 1. All awards are subject to final approval by St. Louis Community College’s Board of Trustees, or their designated representative(s). 2. Bids may be delivered via email at stlccbids@stlcc.edu on or before the time and date stipulated in the Request for Proposal document. All late bids will be rejected. 3. The successful bidder(s) must comply with the State of Missouri’s Revised Statute RSMO 285.530 which states: No business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of Missouri. The affidavit included in Attachment A must be completed and notarized to meet this provision. (This may be submitted after the notice of award is given.) 4 All bids must be signed by a duly authorized representative of the person, partnership or corporation offering the bid. Failure to sign the College Invitation for Bid document will result in automatic disqualification of that bid. The College reserves the right to request written confirmation of persons authorized to sign all bids on behalf of a company. 5. Vendors may submit more than one bid proposal. No penalty or credit will be given for submitting multiple proposals. 6. Bidders are responsible for reviewing their proposals prior to submission to be certain they can honor all prices, terms and conditions offered in bid. Bidders may submit written amendments or withdraw their bid proposals up until the date and time of the scheduled bid opening. Once bids have been opened, all bidders will be expected to honor all prices and terms offered in total. Unit price will prevail in cases of extension errors. Bid defaults will result in either temporary or permanent removal from the College’s list of vendors in good standing. 7. If this bid is accepted by the College, in whole or in part, it becomes a binding contract for the item(s) or section(s) designated when signed by an authorized representative of the College and returned to the Bidder. By signing and submitting this bid, you are offering to sell the goods and/or services to the College on the terms and conditions contained in this Invitation for Bid. All purchases are subject to the terms and conditions contained in and attached to this Invitation for Bid. By submitting a bid, bidder agrees to these terms and conditions. Any additional or different terms proposed by bidder are hereby objected to. The College may issue one or more “Purchase Orders” in connection with the contract formed by acceptance of this bid. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for change or amendment, unless specifically so designated by the College. 8. Requests for clarification on bid specifications should be addressed to the buyer identified in the bid document. Any changes in specifications will be sent to all bidders in the form of a written addendum. All addenda become a part of the Invitation for Bid. Bidders are to sign and include all addendums with each bid being submitted. 9. Bidders are to check the College’s website at www.stlcc.edu/purchasing to ensure all addendums are included with submission of bid responses. 10. Bidders may obtain Invitation for Bid results by either attending the bid opening or by appointment with the assigned buyer. DELIVERY AND INVOICING INFORMATION 1. Invoices must be submitted in duplicate to: Office of the Chancellor St. Louis Community College 3221 McKelvey Road Bridgeton, MO 63044 Invoices must reference the purchase order number, show unit and extended price on each item and list the “ship to” address. 2. The College renders payment only after delivery of services. 3. St. Louis Community College is a tax exempt public institution. The College’s tax exempt Missouri I.D. is 11166584. mailto:stlccbids@stlcc.edu St. Louis Community College Request for Proposal B0003746 Page 3 of 30 REQUEST FOR PROPOSAL NUMBER B0003746 BUYER: Cynthia Green (314) 539-5227 DATE ISSUED: January 17, 2019 ITEMS/SERVICE REQUESTED: Print Shop/Marketing Printing/Mail Room Consolidation Services/Leasing Multifunction Devices, Production Equipment and Related Services Electronic proposals will be received at the Department of Purchasing, St. Louis Community College, Administrative Center, 3221 McKelvey Road, Bridgeton, MO 63044 until the time and date given herein and then publicly opened for reading and evaluation at stlccbids@stlcc.edu. DATE & TIME BID WILL BE OPENED AND READ: Tuesday, February 26, 2019 at 10:00 am, Local Time If this request for proposal is accepted by St. Louis Community College (“College”), in whole or in part, it becomes a binding contract for the items or sections designated below when signed by an authorized representative of the College and returned to the Respondent. By signing and submitting this RFP, you are offering to sell the goods and/or services to the College on the terms and conditions contained in this Request for Proposal. All purchases are subject to the terms and conditions contained in and attached to this Request for Proposal. By submitting a response, bidder agrees to these terms and conditions. Any additional or different terms proposed by bidder are hereby objected to. The College may issue one or more “Purchase Orders” in connection with the contract formed by acceptance of this proposal. Any such Purchase Order shall be governed by this contract and shall not be deemed a proposal for change or amendment, unless specifically so designated by the College. Prices quoted are guaranteed for ________ calendar days from the date of the bid opening under the terms and conditions offered in bid herein. (120 days unless otherwise specified) In compliance with the above, the undersigned offers and agrees, if this bid be accepted, to furnish any and all of the goods and/or services at the price quoted, delivered to the designated point(s) within the time specified in this Invitation for Bid document. IF NOT SIGNED BELOW, PROPOSAL WILL BE DISQUALIFIED. _________________________________________ (SELLER – Company Name) FEDERAL TAX ID _________________________________________ (Signature) _________________________________________ (Printed Name and Title) _________________________________________ (Company Address) _________________________________________ (City/State/Zip Code) Bid is accepted for the College by: ________________________________________ (Signature) Cynthia Green, Assistant Controller Items/Sections Accepted: mailto:stlccbids@stlcc.edu St. Louis Community College Request for Proposal B0003746 Page 4 of 30 CONTRACT OR BLANKET ORDER AGREEMENTS The purpose of this Invitation for Bid is to solicit quotations from qualified vendors to establish a contract or blanket order for the routine purchase of goods and/or services on an “as or when needed” basis. The quantity and dollar estimates provided represent the purchasing history of the College and/or a reasonable estimate of future activity in the area specified. While the College strives to make these estimates as realistic as possible, they do not constitute a guarantee of volume. The College reserves the right to inspect the bidder’s facility prior to award to assure that they meet the requirements and can provide the necessary support for the contract goods and services specified. The College may cancel a contract at any time by giving the seller thirty (30) days written notice of failure to comply in part or total with the prices, terms and conditions offered in bid. The College retains the right to take extensions to the contract agreement of up to twelve (12) months, provided said extension is mutually agreeable to both the seller and the College. Contract Period: Three (3) years with an optional three (3) year renewal Requested Contract Start Date: July 1, 2019 Estimate of Contract Quantity or Dollar Expenditure: TBD Contract Liaison Person (to be completed by bidder): (Name/Title) E-mail address __________________________________ (Telephone) St. Louis Community College Request for Proposal B0003746 Page 5 of 30 1. Purpose of RFP St. Louis Community College (hereinafter referred to as “College” or “STLCC”) invites all interested and qualified parties (respondents) to submit proposals to establish a contract for departmental and marketing printing and intercampus mail distribution services. 2. College Configuration & Background Information The College is an area metropolitan community college district with four (4) campuses, three (3) education centers and an administrative center. The college currently has three print shops operating at the Florissant Valley, Forest Park and Meramec campuses and uses third parties to supplement printing requirements. The College is soliciting proposals to consolidate the operation of its three (3) copy centers and inter-campus mail service which is currently provided by a third party courier service. AWARD The College reserves the right to award this contract on a section-by section or an all-or nothing basis, whichever the College determines to be in its own best interest. The College also reserves the right to award this contract to multiple bidders. 3. SCOPE OF CONTRACT A. DEPARTMENTAL PRINTING/CAMPUS MAIL SERVICES Respondents must provide option(s) for consolidating print shop operations: The College has considered the following options: a. Hosting one (1) centralized print shop on one (1) campus with additional courier runs. b. Utilizing offsite print shops with the work being couriered to the requestor Service must include printing jobs for campus, mail metering for US Mail and distribution of mail to campus and administrative offices. Respondents have latitude to present solutions that will improve cost efficiencies in the copy centers and mail rooms. Site visits may be schedule at each campus location by contacting Justin Rudick via email at jrudick@stlcc.edu. B. MARKETING PRINTING SERVICES a. Provide printing for jobs that are currently outsourced which include: i. Prepress ii. Digital Printing including large format and short run iii. Offset/web printing iv. Binding & Finishing See Appendix 1 for a list of sample jobs. mailto:jrudick@stlcc.edu St. Louis Community College Request for Proposal B0003746 Page 6 of 30 b. Provide an online storefront ordering system which allows users to create their own business cards, review a proof and submit the order. c. Jobs are produced using the following software: Macintosh Software – Adobe CC PC Software – Adobe CC Adobe Acrobat Adobe Illustrator Adobe Illustrator Adobe Photoshop Adobe Photoshop Adobe InDesign Adobe InDesign Adobe Acrobat Microsoft Office C. COURIER SERVICE This contract will be used by all College locations on an as needed basis for the following: 1. Scheduled intercampus route service for delivery and pick-up of interoffice mail, packages and media materials in various quantities, sizes and weights between College locations 2. Local delivery service of packages in various quantities, sized and weights to various locations in the St. Louis metropolitan area (zip code to zip code delivery) PERFORMANCE REQUIREMENTS A. PICK UP & DELIVERY 1. Non-emergency service: Orders are picked up and delivered within two (2) hours or less of the initial service call from the College. 2. Emergency service: Orders are picked up and delivered, non-stop, within less than forty five (45) minutes of the initial service call from the College. 3. Normal Hours of Operation: Non-emergency and emergency pick-up and delivery services must be provided Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding Holidays. 4. Other Hours of Operation: Emergency pick-up and delivery services will be provided for non-office hours, weekends and Holidays. 5. Size of items: The successful bidder will provide non-emergency and emergency courier services for envelopes, packages, media etc. with a combined weight of fifty (50) pounds or less on an as needed basis at the College’s request. 6. Large items: The successful bidder will provide van or covered truck courier services (with a vehicle capacity of 1,500 lbs. or more) on an as needed basis for heavy or bulky items. 8. Items being transported may not be opened or intermingled to conserve space or increase capacity. 7.* Intercampus routes: Upon request of the College the successful bidder must be able to provide intercampus courier service with set pick-up and delivery times for the College (see current route on page 8). 8.* Point to point delivery: The intercampus routes require non-stop, point to point delivery service, unless otherwise agreed upon by the College and the successful bidder. 9.* Multiple stops: The routes may include multiple stops at the same location (i.e. Receiving, Business Office & Library) 10.* Covered vehicle(s): All deliveries must be performed using covered vehicles to protect items from exposure to inclement weather conditions. 11.* Vehicles with the capacity of full size vans or similar type vehicles are required to accommodate intercampus routes. *(Items 7 thru 11 apply to Intercampus route services only) St. Louis Community College Request for Proposal B0003746 Page 7 of 30 1. General area: Delivery and pick up service coverage to the following general areas: St. Louis City (Missouri) St. Louis County (Missouri) Jefferson County (Missouri) Metro East Area (Illinois) St. Charles County (Missouri) Primary locations: Delivery and pick up service coverage primarily for, but not limited to, the following College locations: 1. St. Louis Community College at Forest Park 5600 Oakland Avenue St. Louis, MO 63110 2. St. Louis Community College at Highland Park (Instructional Resources – IR) 5460 Highland Park Drive St. Louis, MO 63110 3. St. Louis Community College at Highland Park (DW-Athletics) 5464 Highland Park Drive St. Louis, MO 63110 4. St. Louis Community College at Florissant Valley 3400 Pershall Road St. Louis, MO 63135 5. St. Louis Community College at Meramec 11333 Big Bend Blvd. St. Louis, MO 63122 6. St. Louis Community College at Wildwood 2645 Generations Drive Wildwood, MO 63040 7. MET Center 6347 Plymouth St. Louis, MO 63133 8. Bio Research & Development Growth Park (Bridge Park) 1005 N. Warson Road St. Louis, MO 63132 9. South County Education & University Center 4115 Meramec Bottom Road St. Louis, MO 63129 10. William J. Harrison Education Center 3140 Cass Avenue St. Louis, MO 63106 St. Louis Community College Request for Proposal B0003746 Page 8 of 30 11. St. Louis Community College Corporate Center 3221 McKelvey Road Bridgeton, MO 63044 3. Current Courier Route Highland Park IR Forest Park Campus Harrison Education Center MET Center (Mondays only) Corporate College Bridge Park Meramec South County Education Center Wildwood Campus Florissant Valley Campus Corporate College Forest Park Campus Highland Park IR D LEASING MULTIFUNCTION DEVICES, PRODUCTION EQUIPMENT AND PROVIDING RELATED MAINTENANCE AND REPAIR SERVICES General Equipment Requirements: Each bidder must analyze the current fleet and usage in order to recommend equipment and placement to optimize usage and minimize costs. Each bidder must submit as part of their proposal technical data and descriptive literature for the equipment recommended. New Equipment: This solicitation is for the leasing of new equipment. Bidders must keep in mind that equipment proposed to the College must operate at an uptime level of 95% with anticipated uptime being 99%. Used Multi-Functional Device Specifications:  All MFD’s offered in this bid must have Windows, UNIX, Linux and Mac OS drivers.  Selected vendor must provide a test MFD at no additional expense to the college within two weeks of awarding the contract and board approval. This MFD will be used in the college’s configuration.  All MFD’s must have the capability to scan to a Microsoft Distributed File System (DFS) file location and scan and email to the user from the console.  All MFD’s must have the capability for privacy/secure jobs to be sent to the MFD from the desktop when requested.  All firmware updates for the life of the lease must be included in the contract at no additional expense to the college.  The College is considering printer management software and is currently using Print Manager plus on MFDs in the libraries and labs. St. Louis Community College Request for Proposal B0003746 Page 9 of 30 D Leasing Multifunction Devices and Related Maintenance and Repair Services Service level:  All equipment must operate in accordance with the manufacturer’s standards and must be serviced to meet a minimum quarterly average uptime of 95% or greater excluding normal preventative maintenance time.  MFD Maintenance/Repairs: Contractor(s) is responsible for performing all work necessary and for providing parts and labor required to maintain MFDs in good operating condition. The used MFDs must be operational at a minimum of 95% of the time based on a 40 hour work week. Equipment maintenance and service shall be performed during the normal working hours specific to each site location (normally 8:00 am – 4:30 pm).  MFD Re-location Within the District: Contractor will provide an agreed upon number of moves each year at no charge.  Papercut Functionality on Each Device: Each MFD must have Papercut installed for follow-me printing and print management.  The Contractor(s) shall respond within four (4) working hours after a service call is placed, and within this time period, exercise measures toward repairing the malfunctioning MFD. The Contractor(s) shall dispatch a qualified service technician who shall be physically present at the repair site within the four hour time period. The Contractor(s) shall repair the MFD equipment, regardless of problem or difficulty, within two (2) business days of the initial call for service or provide comparable replacement.  Authorized service shall repair or correct MFD equipment as required maintaining it in good working order so that work delays and copy problems are minimized. In the event that MFD exhibits continuing breakdowns or poor copy quality, the College reserves the right to demand the Contractor replace the MFD.  Additional resources required to support the contract are: 1. Project Manager for MFD rollout 2. New units will have to be delivered to the correct location (campus/building/room) of placement. 3. Update MFD firmware before installation 4. New MAC address and make and model of MFD will need to be obtained and sent to the Networking and Server teams. 5. Working with the IT department, provide dedicated IT support to visit each of the surrounding MFD’s and ensure a correct primary and secondary printer is associated to each computer workstation. All old print queues to be removed. 6. Set up all scanning queues on each MFD to reflect the scanning queues of the MFD being removed. 7. Select MFD’s need to be set up for Ellucian Banner printing St. Louis Community College Request for Proposal B0003746 Page 10 of 30 Overuse/Underuse Copiers: The College will make every effort to ensure the placement of copiers, by volume, is directly related to the estimated annual volume of copiers produced at a given copier site. Should the College and/or Contractor(s) become aware of any particular site where a copier is being regularly overused or underused for three consecutive months, the College or the Contractor(s) reserve the right to replace or transfer the copier with a copier that better meets the location’s volume requirements. 4. Submission of Proposal(s) All parties responding to this Request for Proposal are asked to follow the general format outlined below: 1) Present a comprehensive description of your company, to include principal personnel, years in business, major account experience and experience serving the public sector, including examples of relevant successes, and any other relevant information that will help the College understand your strengths. 2) Identify key professionals that would be assigned to the College’s account and include summaries of relevant professional experience. 3) Present a strategic plan for consolidating the operations of the three (3) copy centers. 4) Present a strategic plan for managing inter-campus courier service. 5) Present a comprehensive schedule of fees and any related support or indirect costs. 6) Identify key personnel who would be assigned to the College’s account, including length of time with the firm, qualifications, relevant professional experience and key successes. Describe hiring/selection process and criteria for agents. 7) Samples are required for Section B - All bidders are required to submit a portfolio of sample jobs, which are technically comparable to those specified in the “PRICING” section. Each sample must have a label clearly identifying the type of job (section number and item number). All samples must be submitted with the bid. Only bidders providing samples for all jobs specified in the Appendix 1 section will be considered for award. For Section D – Leasing Multifunction Devices, Production Equipment and Related Services 8) Manufacturer’s letter: Dealers who offer a proposal as a manufacturer’s representative must include a letter from the manufacturer that includes certification that the Contractor(s) is a factory authorized dealer and service provider for the specific equipment offered. 9) Quality assurance plan: Contractor(s) shall propose a quality assurance plan which details the plan to guarantee maintenance, ordering and receiving service, parts and supplies in a timely manner. This should include lead times. 10) Maintenance: Describe your proposed maintenance program. At a minimum, address the following: a. Available hours for placing service calls b. Normal service hours St. Louis Community College Request for Proposal B0003746 Page 11 of 30 c. Emergency service hours (after-hours and weekends) d. Technicians’ qualifications e. Parts availability f. Procedures for securing parts not normally stocked g. Process to follow to order consumable supplies h. Preventative maintenance program i. On-line support 11) Service Reports: Proposals shall also include provisions for quarterly service reports to be provided to the Auxiliary Financial Analyst. Reports should include, at a minimum, the following information for each machine: a. Machine location and address b. Manufacturer, model and serial number c. Usage volumes – monthly, average six month, and average twelve month d. Total downtime for each month e. Description of the service performed f. Actual response time for each service call g. Complete service call record for the last six service calls h. Meter readings 12) Equipment Transition Plan: Describe your proposed schedule for analyzing the College needs and installing the agreed upon equipment (181 MFDs). Include a timetable, the number of technicians involved in the rollout, procedures and extent of the impact anticipated upon end users. July 1, 2019 will be the lease start date. There can be no interruption of service during rollout. Describe training materials/videos available to educate faculty and staff in the operation of the equipment and software. 13) Provide at least three (3) relevant business references, including name and telephone numbers of the person(s) the College may contact. These references need to be with current business relationships where services have been performed with your firm within the preceding 24 months. 14) For Informational Purposes Only: Please provide your company’s MBE/WBE status and employees Union/Non Union status. 15) Proposals must be submitted to cgreen2@stlcc.edu on or before February 26, 2019 at 10:00 am CST. Indicate in the “Subject” field: RFP Response B0003746. mailto:cgreen2@stlcc.edu St. Louis Community College Request for Proposal B0003746 Page 12 of 30 Questions To allow all bidders sufficient time to consider all information, all questions regarding this RFP must be submitted in writing to Cynthia Green, Assistant Controller at stlccbids@stlcc.edu by February 15, 2019. Addenda will be issued to answer all questions that are submitted in writing; all addendums will be posted on the College’s website at www.stlcc.edu/purchasing. Bidders must check the College’s website prior to submission of responses to ensure all addenda are reviewed, signed and submitted with bid responses. Unless otherwise amended, the deadline for submission of proposals is: February 26, 2019 at 10:00 AM CST. All proposals or unsolicited amendments to proposals arriving after the closing date and time will not be considered. Administrative Details and Checklist 1. This Request for Proposal does not commit the College to award a contract, to pay any cost incurred in the preparation of a proposal in response to this request, or to procure or contract for services. The College reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified sources, or to cancel in part or in its entirety this RFP if it is in the best interest of the College. 2. The College reserves the right to reject any and all offers, to waive minor irregularities in offers received, and to request additional information from proposers. 3. The College reserves the right to accept other than the lowest fees quoted. 4. The bidder(s) whose proposal represents the best business decision to the College, all factors considered will be recommended for award to the College’s Board of Trustees. 5. The College’s Board of Trustees has the sole authority to award a contract as a result of this Request for Proposal process. 6. All proposals must be signed by a duly authorized representative of the respondent with binding authority. Failure to sign the College Invitation for Bid document will result in automatic disqualification of that proposal. 7. The Proposal becomes the property of the College. mailto:stlccbids@stlcc.edu http://www.stlcc.edu/purchasing St. Louis Community College Request for Proposal B0003746 Page 13 of 30 GENERAL TERMS AND CONDITIONS 1. CONTRACT PERIOD The contract shall not bind, nor purport to bind, the College for any contractual commitment in excess of the original contract period, which shall be determined. Service shall commence on the date as shown in the RFP and extend for a period of one year unless otherwise noted in the agreement. College will give as much advance notice as possible to the ending period. 2. REVISIONS TO THE SCOPE OF WORK In the event the scope of work is revised, additional compensation shall be considered and negotiated at that time. The College may request other professional service not included in the proposal and may negotiate the related fees for such services. 3. COORDINATION OF ACTIVITIES The contractor shall fully coordinate its activities in the performance of the contract with those of the College. As the work of the contractor progresses, advice and information on matters covered by the contract shall be made available by the contractor throughout the effective period of the contract. 4. CONFIDENTIALITY Inasmuch as under the contract the contractor may acquire confidential information, the contractor agrees to keep such information confidential. It is further understood and agreed that this obligation to keep such information confidential shall continue at all times beyond the completion of the contracted work. 5. REPLACEMENT AND/OR SUBSTITUTION OF PERSONNEL The College reserves the right to have the contractor immediately remove or replace personnel whose performance the College determines to be unsatisfactory. There shall be no charge to the College for the contractor’s replacement of such personnel while under contract with the College. The contractor agrees and understands that the College’s agreement to the contract is predicated, in part and among other considerations, on the utilization of the specific individual(s) and/or personnel qualification(s) as identified and/or described in the contractor’s proposal. Therefore, the contractor agrees that no substitution of such specific individuals shall be made without the prior written notification to the College. The contractor further agrees that any substitution made pursuant to this paragraph must be equal to or better that originally proposed and that the notification of a substitution shall not be construed as an acceptance by the College. 6. CLARIFICATION OF CONTRACT The College reserves the right to clarify any contractual relationship in writing with the concurrence of the contractor, and such written clarification shall govern in case of conflict with the applicable requirements stated in the Request for Proposal or the contractor’s proposal. In all other matters not affected by the written clarification, if any, the Request for Proposal document shall govern. 7. FORCE MAJEURE Neither party shall be liable for delays, or defaults in the performance of this Contract due to Acts of God or the public enemy, riots, strikes, fires, explosions, accidents, Governmental action, or any other causes of a similar character beyond its control and without its fault or negligence. 8. GOVERNING LAW This contract shall be construed according to Missouri law, which is interpreted without regard to its conflicts of laws principles. 9. BANKRUPTCY OR INSOLVENCY In the event of proceedings by or against either party, voluntary or involuntary, in bankruptcy or insolvency, or for the appointment of a receiver or trustee or an assignee for the benefit of creditors, of the property of Supplier, the College may cancel this Contract or affirm the Contract and hold Supplier responsible in damages. St. Louis Community College Request for Proposal B0003746 Page 14 of 30 10. INSURANCE/INDEMNIFICATION The Contractor shall pay for and maintain, until all work is completed, such insurance as will protect him and the College from claims under Workers’ Compensation Acts, Workers’ Occupational Disease Acts, and from any other claims for damages to property or for bodily injury, including death, which may arise from operations under this agreement whether such operation be by himself or any subcontractor or anyone directly or indirectly employed by either of them. Such insurance shall cover all contractual obligations, which the Contractor has assumed including the “Hold Harmless Agreement”. This provision shall state the Contractor agrees to indemnify and save harmless the College and its agents and employees from and against all claims for injury to person or damage to property arising from his work or work performed by any of his subcontractors or their employees. 11. INSURANCE/CERTIFICATES & LIMITS The following insurance shall be taken out and maintained at the Contractor’s expense: A. Workers’ Compensation and Occupational Diseases shall have statutory limits. B. Employers’ Liability shall be in an amount not less than $100,000 (Coverage B). C. Comprehensive General Liability: Bodily Injury and Property Damage: $2,000,000 Combined Single Limits (or Bodily Injury and Property Damage $2,000,000). Contractual Liability coverage including the “Hold Harmless Agreement” must be fully insured under this policy for the liability limits set forth above. Contractor’s Protective Liability coverage must be included for the liability limits set forth above. The Contractor’s Comprehensive General Liability Insurance shall include and provide: 1. Coverage for bodily injury and/or property damage on an “occurrence” basis with an approved definition. 2. A broad form property damage endorsement. 3. Completed operations liability. 4. If applicable to work under this agreement, the Contractor shall provide proper endorsements to cover property damage liability normally excluded under insurance code numbers bearing the symbols “X”, and/or “C” and/or “U”. St. Louis Community College shall be named as additional insured. D. Comprehensive Automobile Liability Insurance: Bodily Injury and Property Damage: $500,000 combined single limits (or $250,000/$500,000 Bodily Injury, $500,000 Property Damage). This insurance must include non-owned, hired or rented vehicles as well as owned vehicles. 12. TAXES The Contractor shall take into account that the College, a government subdivision, is exempt from most state and federal taxes. (Tax Exemption No. 11166584) 13. PAYMENTS Contractor shall submit invoice(s) upon completion of the work each month. The College shall make payment within (30) days of receipt of invoice. 14. PAYMENTS WITHHELD The College shall have the right to hold or delay payments if the contractor fails to complete work for the month within scheduled time limits and/or the contractor’s work is unsatisfactory or incomplete for a particular period. 15. CANCELLATION Either party may terminate or revise this agreement if agreed to by giving the other party fourteen (14) day’s prior written notice. St. Louis Community College Request for Proposal B0003746 Page 15 of 30 16. CONTRACTOR INSURANCE Contractor shall maintain at his expense all insurance required protecting his employees and his operations fully while on the College’s property including Workers’ Compensation, Employees’ Liability, Comprehensive General Liability, and Comprehensive Vehicle Liability Insurance. Contractor shall provide copies of the Certificate of Insurance to the College naming the College as co-insured after award of agreement. 17. COLLEGE LIABILITY The College shall not be liable for any injury to any employee of the Contractor while said employee shall be performing work pursuant to the agreement, and the Contractor hereby indemnifies the College and agrees to hold it harmless from any and all claims made by any employee who may be injured on the College’s property by any cause to the extent attributable to the Contractor’s negligence and from all costs arising from such claim or claims including court costs and reasonable attorney’s fees. 18. SAFETY It will be the responsibility of this Contractor to initiate, maintain, and supervise all safety precautions and programs in connection with the work. This includes compliance with all applicable laws, ordinances, rules, regulations, and lawful orders of any public authority for safety of persons or property. 19. COMPLIANCE WITH APPLICABLE LAWS The contractor warrants it has complied with all applicable laws, rules and ordinances of the United States, or any state, municipal governmental authority or agency in providing the services covered by this Contract, including, but not limited to, Fair Labor Standards Act of 1938 as amended. 20. NON-DISCRIMINATION IN EMPLOYMENT In connection with the furnishing of supplies or performance of work under this Contract, the Supplier agrees to comply with the Fair Labor Standard Act, Fair Employment Practices Act, Equal Opportunity Employment Act, Americans With Disabilities Act Amendment Act and all other applicable Federal and State laws and further agrees to insert the foregoing provision in all subcontracts awarded hereunder. 21. ASSIGNMENT OF AGREEMENT The agreement shall not be assignable by the Contractor in whole or in part without the written consent of the College. 22. NOTICE AND SERVICE THEREOF Any notice to Supplier from the College relative to any part of this Contract will be in writing and considered delivered and the service thereof completed when said notice is posted, by certified, or regular mail, to the Supplier at his last given address, or delivered in person to Supplier or his authorized representative. 23. COMPLETE AGREEMENT The Contract expresses the complete agreement of the parties. Any changes, additions or modifications hereto must be in writing and signed by the Manager of Purchasing. No other individual is authorized to modify the Contract in any manner. St. Louis Community College Request for Proposal B0003746 Page 16 of 30 NOTICE AND INSTRUCTIONS TO BIDDERS/VENDORS REGARDING SECTIONS 285.525 THROUGH 285.550 RSMO, EFFECTIVE JANUARY 1, 2009 Effective January 1, 2009 and pursuant to the state of Missouri’s RSMO 285.530 (1), No business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of Missouri. As a condition for the award of any contract or grant in excess of five thousand dollars by the state or by any political subdivision of the state (e. g., St. Louis Community College) to a business entity, the business entity shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. Every such business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)] St. Louis Community College, in order to comply with sections 285.525 through 285.550 RSMO, requires the following bid and contract documents: St. Louis Community College encourages companies that are not already enrolled and participating in a federal work authorization program to do so. E-Verify is an example of this type of program and the service is free. Information regarding E-Verify is available at www.uscis.gov scroll to the bottom of the page and select the E-verify link or by calling 888-464-4218. You may also access the website to begin the registration process at https://e- verify.uscis.gov/enroll/StartPage.aspx?JS=YES. If you have any questions, please contact St. Louis Community College, Purchasing Department at 314- 539-5227. Required Affidavit for Contracts Over $5,000.00 (US) – Effective 1-1-2009. Company shall comply with the provisions of Section 285.525 through 285.550 R.S.Mo. Contract award is contingent on Company providing an acceptable notarized affidavit stating: 1. that Company is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services: and 2. that Company does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. http://www.uscis.gov/e-verify St. Louis Community College Request for Proposal B0003746 Page 17 of 30 AFFIDAVIT The undersigned, being duly sworn upon oath, deposes and states as follows: 1. I am authorized to execute this affidavit and to enter into contracts on behalf of the following business entity or employer authorized to conduct business in the State of Missouri (hereinafter referred to as “Contractor”): ______________________________. 2. I am the ____________________________ for Contractor and I have personal knowledge of the facts stated herein. 3. On or about _____________________, Contractor entered into a contract with St. Louis Community College (“Political Subdivision”), for the provision of a Print Shop/Inter- Campus Mail Services, as more fully described in B0003746 (hereinafter referred to as “Contract”). 4. Contractor affirms that it does not knowingly employ any person who is an unauthorized alien in connection with the Contract. 5. On or about ______________________, Contractor enrolled and began participating in E- Verify, a federal work authorization program managed by the Department of Homeland Security (“DHS”) and the Social Security Administration (“SSA”), as referred to in the Revised Statutes of the State of Missouri, § 285.530. 6. Pursuant to a Memorandum of Understanding between Contractor, DHS, and SSA (hereinafter referred to as the “Memorandum of Understanding”), Contractor is obligated to verify each employee hired after _____________________ (hereinafter referred to as the “Enrollment Date”), and Contractor hereby affirms its compliance with all obligations contained in the Memorandum of Understanding. 7. Contractor affirms that it is now and shall remain registered in E-Verify up to and including the term of the Contract and that, in addition to the Memorandum of Understanding, Contractor has provided Political Subdivision with supporting documentation regarding all employees hired after the Enrollment Date who are working in connection with the Contract. 8. Contractor affirms that if it is determined that an employee is not eligible to work on the contract, Contractor shall immediately remove the employee from the Contract, pending resolution of the matter with the appropriate state and federal authorities. 9. Contractor affirms its understanding of the requirements of the Revised Statutes of the State of Missouri, §§ 285.525 to 285.550, including the right of the State to terminate the contract and permanently suspend or debar Contractor from doing business with the State under certain circumstances. St. Louis Community College Request for Proposal B0003746 Page 18 of 30 AFFIDAVIT Dated this _____ day of _______________, 2019 _____________________________ STATE OF MISSOURI ) ) SS. COUNTY OF ___________ ) On this____day of ______________ in the year 2019, before me, __________________________, a Notary Public in and for said State, personally appeared __________________________, known to me to be the person who executed the within Affidavit, and acknowledged to me that _________________ executed the same for the purposes therein stated. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal in the County of___________ and State aforesaid, the day and year first above written. Notary Public My Commission Expires: Signature of Person Executing Affidavit St. Louis Community College Request for Proposal B0003746 Page 19 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 1 Description: Student Handbook – Fact Finder Size: 5.5 X 8.5 inches Finished Size: 5.5 X 8.5 inches Paper: 100# Gloss Cover – Outside Cover 60# offset text – Inside Pages Pages: 132 including cover Ink: Outside Cover 4/c (bleed 4 sides) Inside Pages (1 color, no bleed) Bindery/Finishing: Collate, cut, trim to size, spiral bound Format: pdf Quantity: 17,850 Special Instructions: Deliver to four STLCC locations Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 20 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 2 Description: College Pocket Folders Size: 18 X 16 inches Finished Size: 9 X 12 inches Paper: 133# Carolina C1S Cover Pages: Two (2) with pockets Ink: 4/c (bleed 4 sides) Print one side. Bindery/Finishing: Trim, score, 2 folds, glue Format: pdf Quantity: 5,000 / 10,000 / 20,000 Special Instructions: Die – cut two slits for business cards on inside left panel. Deliver to four STLCC locations. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 21 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 3 Description: Specialty Fan Size: 5.5 X 9 inches Finished Size: 5.5 X 9 inches Paper: 100# Cover Card stock C2S Pages: Does not apply Ink: 4/c front side, Black only on back side. (bleed 4 sides) Print both sides. Bindery/Finishing: Cut to basic rounded corner template. Format: pdf Quantity: 1,000 Special Instructions: Attach handle to fan. Deliver to four STLCC locations. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 22 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 4 Description: Business Card Size: 3.5 X 2 inches Finished Size: 3.5 X 2 inches Paper: 100# Cougar Pages: One Ink: Two pantone colors (bleed 4 sides) Print both sides. Bindery/Finishing: Trim to size Format: pdf Quantity: 250 / 500 / 1,000 Special Instructions: Deliver to one STLCC location. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 23 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 5 Description: Banner Size: 8 X 3 feet Finished Size: 8 X 3 feet Paper: Heavy vinyl Pages: One Ink: 4/c Digital color (bleed 4 sides) Print one side. Bindery/Finishing: Trim to size. Hem four sides. Grommets every two feet along top. One grommet at each bottom corner. Format: pdf Quantity: One Special Instructions: Deliver to one STLCC location. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 24 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 6 Description: Outdoor Directional Signage Size: 24 X 18 inches Finished Size: 24 X 18 inches Paper: Coroplast Pages: One Ink: Digital color (bleed 4 sides) Print 2 sides. Bindery/Finishing: Trim to size. Format: pdf Quantity: 15 and 60 Special Instructions: Provide hardware “H bracket” per each yard sign. Deliver to four STLCC locations. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 25 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 7 Description: Postcard Size: 9 X 6 inches Finished Size: 9 X 6 inches Paper: 100# Cover, C2S Pages: One Ink: 4/c front, 1/c back side. (bleed 4 sides on front) Print both sides. Bindery/Finishing: Trim to size Format: pdf Quantity: 250 / 1,000 / 5,000 Special Instructions: Indicia and mailing list supplied, laser address, deliver to Post Office, and manage bulk mail fulfillment via USPS. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 26 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 8 Description: Tri-fold Brochure Size: 11 X 8.5 inches Finished Size: 3.666 X 8.5 inches Paper: 800# Cornish C2S Pages: One Ink: Digital color (bleed 4 sides) Print both sides. Bindery/Finishing: Trim to size Format: pdf Quantity: 1,000 Special Instructions: Shrink wrap in bundles of 100 and deliver to one STLCC location. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 27 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 9 Description: Posters Size: 24 X 36 inches Finished Size: 24 X 36 inches Paper: 1⁄4 inch foam core Pages: One Ink: 4/c (bleed 4 sides) Print one side. Bindery/Finishing: Trim to size Format: pdf Quantity: 10 / 50 / 100 Special Instructions: Deliver to one STLCC location. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 28 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 10 Description: Continuing Education Course Catalog (Fall and Spring) Size: 8 X 10 inches Finished Size: 8 X 10 inches Paper: Newsprint Pages: 72 (includes cover) Ink: 4/c outside cover only (bleed 4 sides) Inside pages, black ink. (no bleeds) Bindery/Finishing: Collate, cut, 3-knife trim, saddle stitch. Format: pdf Quantity: 300,000 / 400,000 / 500,000 Special Instructions: Web Press, Indicia supplied by Client.  Portion of mailing, EDDM: address zip code carrier route and management/fulfillment via USPS  Portion of mailing, provided list: NCOA data scrub and presort, deliver spreadsheet of updates back to Client  Remaining copies: bundle in groups of 75; deliver to seven STLCC locations plus one non-STLCC location Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 29 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 11 Description: #10 Window Envelopes Size: 9.5 X 4.125 inches Finished Size: 9.5 X 4.125 inches Paper: Basic Pages: Does not apply Ink: 1/c Bindery/Finishing: Window envelope Format: pdf Quantity: 25,000 Special Instructions: Deliver to one STLCC location. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $ St. Louis Community College Request for Proposal B0003746 Page 30 of 30 APPENDIX 1 SPECIFICATIONS AND PRICING FOR MARKETING PRINT SERVICES: Item 12 Description: Letterhead Size: 8.5 X 11 inches Finished Size: 8.5 X 11 inches Paper: 28# bright white Pages: One Ink: 2/c Bindery/Finishing: None. Format: pdf Quantity: 1,000 / 5,000 / 20,000 Special Instructions: Print one side. Deliver to four STLCC locations. Component Costs: Labor $ Overtime/Rush Cost $ Paper $ Ink $ Press Time $ Finishing $ Delivery $ Mailing, if applicable $ Other Cost (describe below): $ Subtotal $ Discount to College $ Total Cost $