Furniture & accessories

Tender No: GL12401466 Briefing Meeting: See details below or the tender documentation Tender Closing Date: 2024-03-28 16:00 Required At: City of Cape Town Details :- RFQ TypeGoods Goods FURNITURE & ACCESSORIES Reference Number GL12401466 Title Furniture & accessories Description 1 each x 8 seater round conference table 1 each x conference chairs 1 each x conference/training table 1 each x modesty board for conference/training ta Specification* 1. Purpose The Cape Town Stadium (CTS) is seeking the services of a suitably qualified furniture manufacturer/supplier to supply the CTS with furniture to enhance it conference and banqueting service offering. 2. Background 2.1 The CTS wishes to expanding its services offering to include the provision of conference, banquet, tradeshow and workshops. The spaces within the CTS which are to be utilised for this are the Business Lounge, Level 3 Hall and Level 1 conference areas. 2.2 Historically CTS leased furniture and equipment when required. The

intention is to now have its own stock which can be utilised across the above mentioned areas. 3. Scope of Work 3.1 Bidders are required to quote in accordance with the specifications provided below under section 5. 3.2 The CTS acknowledges that variances may existing between the specifications provided and the product offers by manufacturers/sup pliers. As a result, a variation of up to a maximum of 10% will be allowed on the sizes provided. Bidders are therefore required to offer products which closely resemble the size and functionality of the specifications provided, in order to ensure the maximum utilisation of the furniture within the facility and venues indicated. 3.3 Bidders will be required to supply, deliver and assemble (where necessary) the stock to/at CTS (Address: Fritz Sonnenberg Road, Green Point). The cost of deliver as well as any assembly required on-site must be included in the unit price tendered. 3.4 Bidders will ensure a maximum lead time of 6 weeks (from the receipt of an official purchase order) for the supply, delivery and assembly of the furniture on-site. 3.5 All furniture offers must have a minimum guarantee or warranty period of 3 years. 3.6 The estimated quantities to be purchased are as follows: a) Round conference table = 40 units b) Conference chairs = 200 units c) Conference/training table = 100 units d) Optional: Modesity panel = 10 units The above items and estimated quantities will be used to evaluate the offers in terms of price and preference. It is important to note that these do not represent the exact quantity to be order, as CTS reserves the right to order less/additional units during the contract period, depending on budget and operational requirements. 4. General Requirements 4.1 The contract will be valid from the date of award, until 30 June 2024. 4.2 Proof of the guarantee or warranty applicable to the furniture is to be submitted with the offer, which must include all guarantee/warranty terms and conditions. 4.3 The bidder must submit detailed images (including dimensions, colour and technical information) of the products offered with the quotation submission. Sample fabric swatches (conference chairs) and sample boards (banquet <(>&<)> conference tables), of the exact material and colour to be offered must also be provided on request. Bidders will be contacted, after the closing date, regarding where, when and to whom the samples are to be submitted. 5. Specifications/Terms of Reference 5.1 The list of technical requirements reflects the minimum specifications of the furniture previously in use by the CTS and will th erefore be used as a basis for the type and quality of furniture required. Similar or equivalent furniture will however be considered, in line with section 3.2 above. 5.2 8 seater round conference table a) 1.6m diameter b) Must be able to seat 6 # 8 people c) The dimensions shown in the catalogue and the schedule are a design guide only. Manufacturers are to use own standards which comply with the suggested sizes as closely as possible. i. Dimensions must be clearly indicated in the catalogue/proposal to be submitted d) All tops must be modular and non-handed e) 16mm high-density particleboard top with laminate (top) f) Scratch-resistant top g) Top colour options: light grey / black h) Boards must be a class E1 board i) High-impact rounded or bevelled edging with rubber/PVC protection j) Steel legs with a folding mechanism for durability and ease of storage. k) Powder-coated finish for scratch resistance l) Steel frame to be in black / dark grey m) Legs fold centrally for easy handling and storage. n) Robust locking devices to ensure stability during use. o) Minimum weight capacity of 150kg p) Table height: 750mm q) Rubber or non-skid pads on the base of the legs to prevent slipping r) Guarantee/warranty: 3 years "Wherever reference is made to any particular Trade Mark, Name, Patent, Design, Type, Specific Origin or Producer, such reference shall be deemed to be accompanied by the words "or equivalent". *** PLEASE NOTE SAMPLES / PICTURES / TECHNICAL DATA SHEETS WILL BE REQUESTED WHEN NEEDED *** *** PLEASE ENSURE THAT ALL REQUIRED INSURANCES ARE ATTACHED AND THAT THEY ARE UP-TO-DATE # BY NOT ATTACHING THIS WILL BE DEEMED NON- RESPONSVIE. IF YOU UTILISE COURIERS AND DO NOT HAVE MOTOR VEHICLE INSURANCE, THEN PLEASEE MENTION THIS. ALSO IF LOCAL CONTENT IS REQUIRED # THEN ATTACH THOSE DOCUMENTS AS WELL AND ENSURE THAT THE CORRECT DOCUMENTS ARE ATTACHED *** SAMPLES / TECHNICAL DATA SHEETS TO BE ATTACHED TO THE RFQ ON THE DAY OF CLOSING. FAILURE TO SUBMIT BY THE PRESCRIBED TIME MAY RESULT IN YOUR OFFER BEING NON-RESPONSIVE. **Kindly note that the MBD6.1 has been amended, kindly familiarise with the content.** NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT* adnference chairs a) The frame must be made from sturdy 19mm tubing with no less 1.2mm wall thickness. b) The frame must be powder coated for durability. c) The foot pieces must be fitted with high density plastic for durability. d) The fabric coverings must be high quality and washable in BLACK/CHARCOAL for durability. e) The seats: i. must be fitted with 50mm thick high-density foam. ii. must be attached to the frame with through <(>&<)> through Steel Rivnuts <(>&<)> Bolts f) The back rests i. must be fitted with 30mm high-density foam. ii. must be attached to the frame with through <(>&<)> through Steel Rivnuts <(>&<)> Bolts g) The back rest <(>&<)> seat foam <(>&<)> fabric must be attached to 6mm laminated ply board. h) The chairs must be stackable i) Dimensions: 910mm(H) x 460mm(W) x 470mm (D) j) Guarantee/warranty: 3 years NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT* Conference/training table a) Dimensions: 1800 x 450 x 750 mm b) Must be able to seat 2 # 3 people c) The dimensions shown in the catalogue and the schedule are a design guide only. Manufacturers are to use own standards which comply with the suggested sizes as closely as possible. i. Dimensions must be clearly indicated in the catalogue/proposal to be submitted d) All tops must be modular and non-handed e) 16mm high-density particleboard top with laminate (top) f) Scratch-resistant top g) Boards must be a class E1 board h) High-impact edging with rubber/PVC protection i) Top colour options: light grey / black j) Steel legs with a folding mechanism for durability and ease of storage. k) Powder-coated finish for scratch resistance l) Steel frame to be in black / dark grey m) Legs fold centrally for easy handling and storage. n) Robust locking devices to ensure stability during use. o) Rubber or non-skid pads on the base of the legs to prevent slipping p) Minimum weight capacity of 75kg q) Guarantee/warranty: 3 years NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT FRITZ SONNENBERG ROAD GREENPOINT* OPTIONAL MODESTY BOARD: i. Desks must have the facility to accommodate modesty panels without necessitating post installation drilling. ii. A minimum 370mm clearance from the floor is required. iii. The modesty panel must be positioned to give the maximum knee clearance for all users including wheelchair users, under the desk. iv. The modesty panel to be made from steel, brushed aluminium or 16mm particleboard, with square or round perforation. v. Modesty panels should not be required for the stability of the desk. vi. Modesty panels are to be attached via the underside of the work top using steel L-shape brackets, or other. No chipboard screws are to be used. Alternatively, the panels may be attached the workstation steel frames. vii. All exposed edges of the modesty panel must be smooth, to prevent injury. NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT Delivery Date2024/06/18 Delivery ToSupport Services SUSE Delivery Address3 FRITZ SONNENBERG ROAD, GREENPOINT Contact PersonBLAKE D'OLIVERA Telephone Number0732996836 Cell Number Closing Date2024/03/28 Closing Time04:00 PM RFQ Submission Fax0000000000 RFQ Submission Fax 2 Buyer Email AddressGL1.Quotations@capetown.gov.za Buyer DetailsC.Williams Buyer Phone0214001789 AttachmentsNo Attachments NOTE On 1 August 2018 the City of Cape Town went live with e-Procurement which was piloted with 3 commodities: Clothing, Building Hardware and IS&T. No manual submissions will be accepted for these commodities and suppliers must log in to e-Services portal to access RFQs.Bids must be compliant with the Preferential Procurement Regulations, 2017 including but not limited to local content, functionality, price and preference, eligibility criteria and relevant statutory criteria. The details of this are contained in the RFQ document and/or the specification advertised via E-Procurement.Only locally produced goods or locally manufactured goods, meeting the stipulated minimum threshold for local production and content, will be considered, where applicable. Details :- Details :- RFQ TypeGoods Goods FURNITURE & ACCESSORIES Reference Number GL12401466 Title Furniture & accessories Description 1 each x 8 seater round conference table 1 each x conference chairs 1 each x conference/training table 1 each x modesty board for conference/training ta Specification* 1. Purpose The Cape Town Stadium (CTS) is seeking the services of a suitably qualified furniture manufacturer/supplier to supply the CTS with furniture to enhance it conference and banqueting service offering. 2. Background 2.1 The CTS wishes to expanding its services offering to include the provision of conference, banquet, tradeshow and workshops. The spaces within the CTS which are to be utilised for this are the Business Lounge, Level 3 Hall and Level 1 conference areas. 2.2 Historically CTS leased furniture and equipment when required. The intention is to now have its own stock which can be utilised across the above mentioned areas. 3. Scope of Work 3.1 Bidders are required to quote in accordance with the specifications provided below under section 5. 3.2 The CTS acknowledges that variances may existing between the specifications provided and the product offers by manufacturers/sup pliers. As a result, a variation of up to a maximum of 10% will be allowed on the sizes provided. Bidders are therefore required to offer products which closely resemble the size and functionality of the specifications provided, in order to ensure the maximum utilisation of the furniture within the facility and venues indicated. 3.3 Bidders will be required to supply, deliver and assemble (where necessary) the stock to/at CTS (Address: Fritz Sonnenberg Road, Green Point). The cost of deliver as well as any assembly required on-site must be included in the unit price tendered. 3.4 Bidders will ensure a maximum lead time of 6 weeks (from the receipt of an official purchase order) for the supply, delivery and assembly of the furniture on-site. 3.5 All furniture offers must have a minimum guarantee or warranty period of 3 years. 3.6 The estimated quantities to be purchased are as follows: a) Round conference table = 40 units b) Conference chairs = 200 units c) Conference/training table = 100 units d) Optional: Modesity panel = 10 units The above items and estimated quantities will be used to evaluate the offers in terms of price and preference. It is important to note that these do not represent the exact quantity to be order, as CTS reserves the right to order less/additional units during the contract period, depending on budget and operational requirements. 4. General Requirements 4.1 The contract will be valid from the date of award, until 30 June 2024. 4.2 Proof of the guarantee or warranty applicable to the furniture is to be submitted with the offer, which must include all guarantee/warranty terms and conditions. 4.3 The bidder must submit detailed images (including dimensions, colour and technical information) of the products offered with the quotation submission. Sample fabric swatches (conference chairs) and sample boards (banquet <(>&<)> conference tables), of the exact material and colour to be offered must also be provided on request. Bidders will be contacted, after the closing date, regarding where, when and to whom the samples are to be submitted. 5. Specifications/Terms of Reference 5.1 The list of technical requirements reflects the minimum specifications of the furniture previously in use by the CTS and will th erefore be used as a basis for the type and quality of furniture required. Similar or equivalent furniture will however be considered, in line with section 3.2 above. 5.2 8 seater round conference table a) 1.6m diameter b) Must be able to seat 6 # 8 people c) The dimensions shown in the catalogue and the schedule are a design guide only. Manufacturers are to use own standards which comply with the suggested sizes as closely as possible. i. Dimensions must be clearly indicated in the catalogue/proposal to be submitted d) All tops must be modular and non-handed e) 16mm high-density particleboard top with laminate (top) f) Scratch-resistant top g) Top colour options: light grey / black h) Boards must be a class E1 board i) High-impact rounded or bevelled edging with rubber/PVC protection j) Steel legs with a folding mechanism for durability and ease of storage. k) Powder-coated finish for scratch resistance l) Steel frame to be in black / dark grey m) Legs fold centrally for easy handling and storage. n) Robust locking devices to ensure stability during use. o) Minimum weight capacity of 150kg p) Table height: 750mm q) Rubber or non-skid pads on the base of the legs to prevent slipping r) Guarantee/warranty: 3 years "Wherever reference is made to any particular Trade Mark, Name, Patent, Design, Type, Specific Origin or Producer, such reference shall be deemed to be accompanied by the words "or equivalent". *** PLEASE NOTE SAMPLES / PICTURES / TECHNICAL DATA SHEETS WILL BE REQUESTED WHEN NEEDED *** *** PLEASE ENSURE THAT ALL REQUIRED INSURANCES ARE ATTACHED AND THAT THEY ARE UP-TO-DATE # BY NOT ATTACHING THIS WILL BE DEEMED NON- RESPONSVIE. IF YOU UTILISE COURIERS AND DO NOT HAVE MOTOR VEHICLE INSURANCE, THEN PLEASEE MENTION THIS. ALSO IF LOCAL CONTENT IS REQUIRED # THEN ATTACH THOSE DOCUMENTS AS WELL AND ENSURE THAT THE CORRECT DOCUMENTS ARE ATTACHED *** SAMPLES / TECHNICAL DATA SHEETS TO BE ATTACHED TO THE RFQ ON THE DAY OF CLOSING. FAILURE TO SUBMIT BY THE PRESCRIBED TIME MAY RESULT IN YOUR OFFER BEING NON-RESPONSIVE. **Kindly note that the MBD6.1 has been amended, kindly familiarise with the content.** NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT* adnference chairs a) The frame must be made from sturdy 19mm tubing with no less 1.2mm wall thickness. b) The frame must be powder coated for durability. c) The foot pieces must be fitted with high density plastic for durability. d) The fabric coverings must be high quality and washable in BLACK/CHARCOAL for durability. e) The seats: i. must be fitted with 50mm thick high-density foam. ii. must be attached to the frame with through <(>&<)> through Steel Rivnuts <(>&<)> Bolts f) The back rests i. must be fitted with 30mm high-density foam. ii. must be attached to the frame with through <(>&<)> through Steel Rivnuts <(>&<)> Bolts g) The back rest <(>&<)> seat foam <(>&<)> fabric must be attached to 6mm laminated ply board. h) The chairs must be stackable i) Dimensions: 910mm(H) x 460mm(W) x 470mm (D) j) Guarantee/warranty: 3 years NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT* Conference/training table a) Dimensions: 1800 x 450 x 750 mm b) Must be able to seat 2 # 3 people c) The dimensions shown in the catalogue and the schedule are a design guide only. Manufacturers are to use own standards which comply with the suggested sizes as closely as possible. i. Dimensions must be clearly indicated in the catalogue/proposal to be submitted d) All tops must be modular and non-handed e) 16mm high-density particleboard top with laminate (top) f) Scratch-resistant top g) Boards must be a class E1 board h) High-impact edging with rubber/PVC protection i) Top colour options: light grey / black j) Steel legs with a folding mechanism for durability and ease of storage. k) Powder-coated finish for scratch resistance l) Steel frame to be in black / dark grey m) Legs fold centrally for easy handling and storage. n) Robust locking devices to ensure stability during use. o) Rubber or non-skid pads on the base of the legs to prevent slipping p) Minimum weight capacity of 75kg q) Guarantee/warranty: 3 years NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT FRITZ SONNENBERG ROAD GREENPOINT* OPTIONAL MODESTY BOARD: i. Desks must have the facility to accommodate modesty panels without necessitating post installation drilling. ii. A minimum 370mm clearance from the floor is required. iii. The modesty panel must be positioned to give the maximum knee clearance for all users including wheelchair users, under the desk. iv. The modesty panel to be made from steel, brushed aluminium or 16mm particleboard, with square or round perforation. v. Modesty panels should not be required for the stability of the desk. vi. Modesty panels are to be attached via the underside of the work top using steel L-shape brackets, or other. No chipboard screws are to be used. Alternatively, the panels may be attached the workstation steel frames. vii. All exposed edges of the modesty panel must be smooth, to prevent injury. NON COMPULSORY BRIEFING SESSION TUESDAY 26 MARCH 2024 BLAKE D'OLIVERA Blake.DOliveira@capetown.gov.za 073 299 6836 CONFERENCE AREA LEVEL 1 CAPE TOWN STADIUM FRITZ SONNENBERG ROAD GREENPOINT Delivery Date2024/06/18 Delivery ToSupport Services SUSE Delivery Address3 FRITZ SONNENBERG ROAD, GREENPOINT Contact PersonBLAKE D'OLIVERA Telephone Number0732996836 Cell Number Closing Date2024/03/28 Closing Time04:00 PM RFQ Submission Fax0000000000 RFQ Submission Fax 2 Buyer Email AddressGL1.Quotations@capetown.gov.za Buyer DetailsC.Williams Buyer Phone0214001789 AttachmentsNo Attachments NOTE On 1 August 2018 the City of Cape Town went live with e-Procurement which was piloted with 3 commodities: Clothing, Building Hardware and IS&T. No manual submissions will be accepted for these commodities and suppliers must log in to e-Services portal to access RFQs.Bids must be compliant with the Preferential Procurement Regulations, 2017 including but not limited to local content, functionality, price and preference, eligibility criteria and relevant statutory criteria. The details of this are contained in the RFQ document and/or the specification advertised via E-Procurement.Only locally produced goods or locally manufactured goods, meeting the stipulated minimum threshold for local production and content, will be considered, where applicable. More information can be found at https://web1.capetown.gov.za/web1/ProcurementPortal/RFQ/Details/283088 (Registration and Login necessary)To Register for City of Cape Town E-Procurement to submit your quotation, please see the following links:About E-ProcurementRegistering for a Municipal e-Services AccountRegister as a SupplierLogin to E-Procurement / e-Services