Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase)

(1) Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) Manufactured products means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber 2 C.F.R. 200.322 [ITB Continues on Next Page] Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 15 19.0 TERMS OF CONTRACT. For this solicitation, the District has attached a Sample Contract as Attachment C for the provision of the goods and/or services requested by this ITB. By submitting a bid, the Bidder agrees that all of the terms of the Sample Contract are acceptable to the Bidder and agrees to enter a contract as a result of this solicitation

substantially similar to the attached Sample Contract. If any of the terms of the Sample Contract are not acceptable to the Bidder, then District requests that the Bidder provide a Request for Material Substitution before submitting its Bid asking to substitute different terms on or before 5:00 p.m. on Wednesday, April 10, 2024. The District reserves the right to reject any Bid that does not contain the terms of the Sample Contract or contains other terms unacceptable to the District. The District reserves the right to decline to enter into a contract with any Bidder that refuses to enter into a contract substantially similar to the Sample Contract attached hereto. The District reserves the right to negotiate all terms of any contract proposed by a Bidder until the time of final award by the District's governing body, the elected School Board, or its designee pursuant to Board policy. End of Attachment A Forms to Follow Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 23 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM ITB 24-60 - ATTACHMENT B SOLICITATION FORMS Failure to return a required form may result in the Bidders bid being rejected as non-responsive. 1 Solicitation Form 1: Bid Submission Checklist (Required for all bids. Please include on the front of any bid submission) Solicitation Form 2: Bid Certification Form (Required for all bids) Solicitation Form 3 Bidders References (Required for all bids) Solicitation Form 4 Contractor Affidavit Under O.C.G.A. 13-10-91 (Required for all bids) Solicitation Form 5 Subcontractor Affidavit Under O.C.G.A. 13-10-91 (Only needed if subcontractors will be used) Solicitation Form 6 Sub-Subcontractor Affidavit Under O.C.G.A. 13-10-91 (Only needed if sub-subcontractors will be used) Solicitation Form 7 Disclosure of Responsibility Statement (Required for all bids) Solicitation Form 8 Debarment and Suspension Verification Form (Required for all bids) Solicitation Form 9 Disclosure of Lobbing Activities Form (Required for all bids) 10. Solicitation Form 10: Documentation of Good Faith Efforts to Involve LMWBE (Required for all bids) 11. Solicitation Form 11: Joint-Venture Disclosure Statement (Only need if a joint venture used) 12. Solicitation Form 12: Bid Submittal Form (Required for all bids) 13. Solicitation Form 13: No Bid Statement Form (Only submitted if vendor does not want to participate in this solicitation but wishes to receive notice of other District solicitations) Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 24 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM SOLICITATION FORM 1 Bid Submission Checklist Please include this Bid Submission Checklist on the front of your Bid and check which documents are included. Oo Solicitation Form 1: Bid Submission Checklist Solicitation Form 2: Bid Certification Form Solicitation Form 3: Bidders References Solicitation Form 4: Contractor Affidavit Under 0.C.G.A. 13-10-91 Solicitation Form 5: Subcontractor Affidavit Under O.C.G.A. 13-10-91 (submit only if the contractor may use subcontractors) Solicitation Form 6: Sub-Subcontractor Affidavit Under O.C.G.A. 13-10-91 (submit only if subcontractors may use sub-subcontractors) Solicitation Form 7: Disclosure of Responsibility Statement Solicitation Form 8: Debarment and Suspension Verification Form Solicitation Form 9: Disclosure of Lobbying Activities Form Solicitation Form 10: Documentation of Good Faith Efforts to Involve LMWBE Solicitation Form 11: Joint-Venture Disclosure Statement (submit only if Bidder is a joint venture) Solicitation Form 12: Bid Submittal Form Bidders Certificate of Insurance: Documents showing that Bidder has or can obtain the minimum insurance required by this solicitation. A copy of the Bidders Current Business License/Tax Certificate Any State of Georgia licenses required to provide the goods and/or services requested by this ITB. A copy of the Bidders W-9, showing its Federal Tax Id. Number and Certification Additional Documents Submitted by Bidder in Support of its Bid, including if the Bidder does not wish to submit a Bid for this ITB but would wish to remain on the Districts list of interested Bidders, please submit only Form 13 in an enveloped mark No Response. Solicitation Form 1 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 25 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM SOLICITATION FORM 2 Bid Certification Form Please complete this form and sign it in the presence of a notary: A. Local and/or Minority/Woman Business Enterprise Development Information. It is the desire of the District to maximize participation of local and disadvantaged business enterprises at all levels in the procurement process. In order to accurately document participation, businesses submitting bids, Bids or Statements of Qualifications are required to report ownership status. ol Local L} Woman Q ~=Asian-American LJ = =African American O Hispanic 4 American Indian 1 = Majority 4 Non-Local B. How Did You Hear About This ITB? (This information is for statistical use only.) 4 = City of Savannah, Dept. of Economic Q The Herald Legal Ad Development [1 Received Request by Mail qo The Savannah Tribune Legal Ad (J Visiting the Purchasing Office q Savannah News Press Legal Ad C. Bidders Certification. This is to certify that 1, on behalf of the undersigned Bidder, have read this ITB in its entirety (including all attachments) and agree to be bound by the provisions of the contained herein. This day of 20 _ By Name (printed) Title Signature Company Address (Street. City, State, Zip) Phone No. Fax No. Federal Taxpayer I.D. No. e-Verify No. Contact Person for This Bid Phone Number Acknowledge Receipt of Addendum(s) # D. NOTARY: Subscribed and sworn before me on This the day of , 201 Notary public My commission expires Solicitation Form 2 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 26 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM SOLICITATION FORM 3 REFERENCES OF ATLEAST THREE ORGANIZATIONS SUPPLIED WITH SIMILAR ITEMS: Company Name Contact Person: Phone Number: FAX Number: E-Mail Address: Company Name Contact Person: Phone Number: FAX Number: E-Mail Address: Company Name: Contact Person: Phone Number: FAX Number: E-Mail Address: Company Name: Contact Person: Phone Number: FAX Number: E-Mail Address: Solicitation Form 3 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 27 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM SOLICITATION FORM 4 Contractor Affidavit Required by O.C.G.A. 13-10-91 b By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physica! performance of services on behalf of Savannah-Chatham County Public School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, if awarded a contract, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Bid 24-60 Machine Shop Equipment and Su lies - Groves High School (One-Time Purchase Name of Project The Board of Public Education for the City of Savannah and the County of Chatham Name of Public Employer | hereby declare under penalty of perjury that the foregoing is true and correct. Executed on In , 201 , and State City Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 201 NOTARY PUBLIC My Commission Expires Solicitation Form 4 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 28 Questions Please state whether Bidder, or any owner of more than 10% of Bidders ownership interests, any of Bidders current officers, any of Bidders current directors, or any of Bidders current employees that Bidder reasonably expects to be involved in actually providing goods and/or services to the District in response to this solicitation, has ever been convicted of any criminal offense in connection with obtaining or attempting to obtain a government contract. CO No Yes. If yes, describe Please state whether Bidder, or any owner of more than 10% of Bidders ownership interests, any of Bidders current officers, any of Bidders current directors, or any of Bidders current employees that Bidder reasonably expects to be involved in actually providing goods and/or services to the District in response to this solicitation, has ever been convicted of any criminal offense that would show a lack of business integrity or honesty, including, but not limited to embezzlement, theft, or fraud. C1 No O Yes. If yes, describe Please state whether Bidder, or any owner of more than 10% of Bidders ownership interests, any of Bidders current officers, any of Bidders current directors, or any of Bidders current employees that Bidder reasonably expects to be involved in actually providing goods and/or services to the District in response to this solicitation, has ever been convicted of a felony under state or federal law, including, but, not limited to, murder, rape, or sexual assault. C1 No (1 Yes. If yes, describe [Questions Continue on Next Page] Solicitation Form 7 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 32 Please state whether it has been determined, in the last five (5) years, that Bidder, or any owner of more than 10% of Bidders ownership interests, any of Bidders current officers, any of Bidders current directors, or any of Bidders current employees that Bidder reasonably expects to be involved in actually providing goods and/or services to the District in response to this solicitation, has violated any state or federal labor laws, including but not limited to wage and hour or anti-discrimination laws, by 1) a government administrative agency responsible for administering such laws, such as the Department of Labor or the EEOC, or 2) as a result of the entry of a judgment in civil litigation brought by a government agency or private parties. [1 No O Yes. If yes, describe Please state whether it has been determined, in the last five (5) years, that Bidder, or any owner of more than 10% of Bidders ownership interests, any of Bidder's current officers, any of Bidders current directors, or any of Bidders current employees that Bidder reasonably expects to be involved in actually providing goods and/or services to the District in response to this solicitation, has violated state or federal occupational safety laws, including but not limited to OSHA regulations, by 1) a government administrative agency responsible for administering such laws, such as OSHA or 2) as a result of the entry of a judgment in civil litigation brought by a government agency or private parties. O No Yes. If yes, describe 6 Please state whether Bidder has ever been disbarred or otherwise disqualified from participating in any federal or state government purchasing process. C] No Yes. If yes, describe [Questions Continue on Next Page] BR Solicitation Form 7 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 33 7 Please state whether Bidder is currently a party in any civil litigation arising out its performance of a contract for the provision of goods and services, including, but not limited to, claims that Bidder breached that contract, caused personal injury or property damage in the course of its performance of the contract, or committed professional malpractice, regardless of whether the party bringing the claim was a party to the contract or a third party. [C1 No O Yes. If yes, describe Please state whether, in the last five (5) years, any judgments have been entered against the Bidder in any civil litigation arising out its performance of a contract for the provision of goods and services, including, but not limited to, claims that Bidder breached that contract, caused personal injury or property damage in the course of its performance of the contract, or committed professional malpractice, regardless of whether the party bringing the claim was a party to the contract or a third party. 1 No (C] Yes. If yes, describe Please state whether, in the last five (5) years, any local, state, or federal government agency has ever terminated a contract with the Bidder for cause. [1 No O Yes. If yes, describe 10 Please state whether Bidder currently has or is seeking any other contracts with SCCPSS and state why Bidder believes it has the capacity to perform all of its contracts with SCCPSS simultaneously. CO No Yes. If yes, describe [Signature on Next Page] Solicitation Form 7 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 34 I, , of Name of Individual Title & Authority Company Name declare under oath that the above statements in response to the Disclosure of Responsibility Statement, including any supplemental responses attached hereto, are true and correct to the best of my knowledge. Signature in , and Date State City Subscribed and sworn before me on This the day of , 20 Notary Public My commission expires Solicitation Form 7 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 35 EE EEE EEE EEE EEE EEE EEE EEE EEE 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification 1.. The prospective lower-tier participant certifies, by submission of this bid, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by a Federal department or agency. 2. Where the prospective lower-tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Bidders Name: Bid Number and Name: 24-60 Machine Shop Equipment and Supplies - Groves High School (One- Time Purchase) Printed Name and Title of Bidders Authorized Representative: Date Signature: Solicitation Form 8 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 37 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM ITB 24-60 SOLICITATION FORM 9 (Continued) DISCLOSURE OF LOBBYING ACTIVITIES Approved by 0348-0046 Complete this form-to disclose lobbying activities pursuant: to 31 U.S.C. 1352 See-reverse for public burden disclosure. 4. Type of. Federal. Action; 2, Status of Federal Action: 3. Report Type: a. contract a. bid/offer/application a, initial filing | | b. initial award [| b. grant b. material change c.. cooperative agreement cs post-award For Material Change Onily: d. loan year quarter e. loan guarantee date of last report. f, loan insurance: 4, Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is.a Subawardee, Enter Nami [Cl Subawardee and Address of Prime: E] Prime Tier Jt if known: Congressional District, if known: 4 Congressional District; if known: 6, Federal. Department/Agency: 7, Federal Program. Name/Description: CFDA Number, ifapplicable: 8, Federal Action Number, if known: 9, Award Amount, if known: $ 10, a, Name and Address of Lobbying Registrant b, Individuals Performing Services {including.address if (if individual, Jast name, first name,-Ml): different from No. 10a) (last. name, first name, MI): _ thformation requested thiough this. fomis authorized by tile 31 U.S.C, section 14 *4382: This disclosure of tobbying activities is a material representation of. fact Signature: upon which reliance was placed by the tier above when this. transaction was made" Print Name: of entered into.. This disclosure is required pursuant to 31 U.S.C. 1352: This . information. will be available for public inspection. Any person wha fails to Re the Tequired disclostire shall be subject {0 a civil penalty of not less, than $10,000 and Title: hof more. than $100,000 for sactr such faiture. Date:. ES. Telephone Nou, __ | Autholized for Local Reprodur ly: |. Standard Form LLL (Rev: 7-9 Solicitation Form 9 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 40 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM SOLICITATION FORM 10 Good Faith Efforts Requirements Bidders are required to submit with their Bid evidence of good faith efforts utilized to ensure that minority and women enterprises are provided with the maximum opportunity of competing on this contract. Such good faith efforts of a bidder wiil include, but not limited to, the following: Attendance at pre-bid meetings, if any Q Yes or QO No scheduled to inform LMWBEs of If no, please explain: subcontracting opportunities. Advertisements in general circulation media, [ Yes or CG] No trade association publications, and minority and women business enterprise media to provide notice of subcontracting opportunities. Yes or C3 No Efforts made to select portions of work for subcontracting in areas with established availability of LMWBE subcontractors. Providing a minimum of five (5) days written {y Yes or No notice to known qualified LMWBEs that their interest in prime and subcontracting opportunities or furnishing supplies is solicited. Efforts to negotiate with qualified LMWBEs Please explain efforts for specific sub-bids, including reasons for rejections of any sub-bid offered. Solicitation Form 10 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) Bid Template 3/28/2022 | Page 41 BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM ITB 24-60 SOLICITATION FORM 11 Partnership/Joint-Venture Disclosure Statement (only needed if Bidder is a joint venture) NAME OF BIDDER: ITB #: 24-60 If the Bidder is a partnership or joint venture between multiple business entities, including but not limited to corporations or LLCs, please identify the partnership/joint venture entities and the level of work and financial participation to be provided by each partner/joint venture entity. if the Bidder is a partnership whose partners are all natural persons, it shall not be necessary for the Bidder to identify all individual partners in this form. However, Bidder is still required to provide a copy of the partnership agreement as requested in this ITB and may be asked to provide information on the identities, assets, and liabilities of the individual partners to ensure that the Bidder has the capacity to provide the goods and/or services requested by this ITB. rship/ Jo in t Venture Ent ifie a el of work Solicitation Form 11 Bid 24-60 Machine Shop Equipment and Supplies - Groves High School (One-Time Purchase) | Page 42 Bid Template 3/28/2022