J--Powerex Air System Maintainance VA San Diego Healthcare System

Added:Oct 30, 2019 12:18 pm 1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.1.a. Project Title: Powerex Air System Maintenance1.b. Description: VA San Diego Healthcare System is seeking a contractor to provide annual maintenance on the Powerex Duplex Scroll Air System.1.c. Project Location: VA San Diego Healthcare System1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26220Q0087.1.e. Set Aside: This solicitation is issued as a Service-Disabled Veteran Owned Small Business set aside.1.f. Applicable NAICS code: 238220, Plumbing, Heating and Air Conditioning Contractors.1.g. Small Business Size Standard: $15 Million1.h. Type of Contract: Firm Fixed Price1.i.

Period of Performance: Base Year with Four (4) Option Years1.j. Wage Determination applicable to this project: SCA WD 2015-5635 revision 111.k. Request for Information (RFI) should be submitted via email no later than 10am PDT Tuesday November 12, 2019 to Ositadima.ndubizu@va.gov.1.l. Job walk will be conducted at 1130am on Wednesday, November 6, 2019. Participants will meet in the main lobby of the VA San Diego Medical Center, next to the Starbucks. Please email Ositadima.ndubizu@va.gov to indicate intent to participate.2. Statement of Work2.1. Objective. VA San Diego Healthcare System is seeking a contractor to provide annual maintenance on the Powerex Duplex Scroll Air System.2.2. Background. The Powerex air system is the equipment that supplies compressed air to the surgical suite. This compressed air is what is used to power the tools used in surgery, cutting, grinding, etc. It is recommended by the manufacturer that this system is serviced yearly by a certified technician. This yearly service shall include all materials necessary to perform the service within manufacturers specifications.2.3. Scope. All work shall be performed at the VA San Diego Healthcare Facility. The services include:Check and test the system for proper operation.Check and adjust for proper lead/lag switch operation.Measure and record the running load for all motors. This data will be used to determine the trend analysisReplace eighteen (18) drive belts.Replace four (4) pre and after oil filter elements.Replace two (2) inlet filters.Calibrate CO monitor.Replace dewpoint probe.Alternate dryers and check for proper operation.2.3.a. Contractor Qualifications & Responsibilities:2.3.a.1. Potential vendors must possess either a Medical Gas Maintenance Personnel 6040 certification or provide proof of experience specifically for maintaining the Powerex Duplex Scroll Air System.2.3.a.2. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.2.3.a.3. The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.2.3.b. Safety Requirements2.3.b.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.2.3.b.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.2.3.b.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.1372.3.b.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.2.3.b.5. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.2.4. Changes to Contract2.4.a. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.2.4.b. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof..2.5. General Requirements2.5.a. VA Policy: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.2.5.b. Parking Policy: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.2.5.c. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.2.5.d. Smoking Policy: Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA healthcare facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.2.6. Performance Monitoring. The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW.2.7. Security Requirements. N/A2.8. Period of Performance. The period of performance will be a base year plus four (4) option years. Normal working hours at the sites are 7:30 am 4:00 pm Monday through Friday, excluding National holidays.2.8.a. National Holidays:New Year s Day January 01Martin Luther King s Birthday Third Monday in JanuaryPresident s Day Third Monday in FebruaryMemorial Day Last Monday in MayIndependence Day July 04Labor Day First Monday in SeptemberColumbus Day Second Monday in OctoberVeterans Day November 11Thanksgiving Day Fourth Thursday in NovemberChristmas Day December 252.8.b. If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.2.8.c. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.2.9. Contractor Personnel Background Requirements.2.9.a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive.2.9.b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.2.9.c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.2.9.d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. At this time, the current estimated costs for such investigations are as follows:Level of Sensitivity Background investigation level Approximate CostLow Risk National Agency Check with Written Inquiries $ 231.00Moderate Risk Minimum Background Investigation $ 825.00High Risk Background Investigation $ 3,465.002.9.e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials.3. Contractor Personnel3.a. The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.Program Manager:Company Name:Address:Phone No:Email:3.1. Contractor Employees3.1.a. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).3.2. Insurance Coverage3.2.a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.3.2.b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.3.2.c. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.3.2.d. The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase will endeavor is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.3.3 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05, dated 8/13/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.3.3.a. FAR 52.212-1, Instructions to Offerors Commercial Items3.3.b. FAR 52.212-2, Evaluation -- Commercial Items3.3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items3.3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items3.3.e. Supplemental Insurance Requirements3.3.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside3.3.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance3.3.h. FAR 52.233-2, Service of Protest3.3.i. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution3.3.j. VAAR 852.233-71, Alternative Protest Procedure4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PDT Monday November 18, 2019 to Ositadima.ndubizu@va.gov. Ensure the following are completed and/or included in the quote packet:4.3.a. Vendor Information4.3.b. Acknowledgement of amendments4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions4.3.d. Schedule of services4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items