Janitorial Services for DWR Northern Region Office

23 April 2024 Janitorial Services for DWR Northern Region Office Division of Wildlife Resources is seeking a company to clean their Northern Region Offfices at 515 E. 5300 S. Ogden, UT 84405. 23 April 2024 Open 4/11/2024 2:30 PM MDT Type Request for Quote Close 4/29/2024 2:00 PM MDT Number JH24-71 Currency US Dollar Sealed Until 4/29/2024 2:00 PM MDT 23 April 2024 Contacts Jeff Hammer jhammer@utah.gov 23 April 2024 Commodity Codes Commodity Code Description 76110 Cleaning and janitorial services including building cleaning services and window cleaning services and interior plant landscaping services and air duct cleaning and floor waxing or carpet cleaning 47120 Janitorial equipment including the floor maintenance machines and waste containers 47130 Cleaning and janitorial supplies including cleaning rags and wipes 23 April 202423 April 202423 April 202423 April 202423 April 202423 April 202423 April 202423 April 202423 April 2024

mailto:jhammer@utah.gov Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources REQUEST FOR QUOTES Janitorial Services for DWR Northern Region Office SOLICITATION #JH24-71 This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence. Purpose of this Solicitation: The purpose of this RFQ is to enter into a contract with the responsive and responsible vendor that submits the lowest cost to enter into a 5-year contract with the responsive and responsible vendor that submits the lowest cost to provide: janitorial services at the DWR Northern Region Office located at 515 East 5300 South, Ogden, UT 84405. See Attachment B Scope of Work for more information. The budget for 5 years is $24,900. Closing date and time The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Additional Information Mandatory Pre-Bid Meeting Date/Time: Tuesday, April 23, 2024, at 2:00 p.m. MST Location:Division of Wildlife Resources Northern Region Office: 515 East 5300 South, Ogden, UT 84405. (Park in the main parking lot.) The meeting is expected to last 30-60 minutes. Per the Utah Procurement Rule R33-1-13 Pre-Solicitation Conferences and Site Visits. Mandatory Pre-Bid meeting must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 2:00 p.m. MST. Any prospective bidder who arrives 1 minute late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a disturbance during the site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation. Bidders should supplement the pre-bid meeting by examining the project on their own time. Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB. Solicitation Number: The solicitation number for this RFQ is Solicitation #JH24-71. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ. Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected. Description Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date. Vendors must review each section of this RFQ carefully before submitting a quote. The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules. Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ. Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders. Required to View Event Prerequisites Required to Enter Bid 23 April 2024 1. If received, a solicitation award does not constitute a binding contract. 2. Review the attached General Provisions. 3. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate Quotes. Vendors must upload a document which provides a narrative point by point response to the mandatory minimums listed in this prerequisite. 4. Vendors must provide their costs for this RFQ as required by this prerequisite. 5. Offeror must agree with the following in the event they are awarded a contract. 6. Bids will be opened in accordance with Utah Code 63G-6a-606. 23 April 202423 April 202423 April 202423 April 202423 April 202423 April 202423 April 2024 Buyer Attachments 1. Claim of Business Confidentiality 12.7.20.pdf 2. Changing Your Time Zone 2022.pptx 3. Attachment A: Terms and Conditions for Services (Agency Contracts) 4. Attachment B Scope of Work.pdf 5. JH24-71 Site Visit Sign In Sheet and Q & A.pdf 23 April 202423 April 202423 April 202423 April 202423 April 202423 April 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0NDQ1LTEwMTgxODY5MDhDbGFpbSBvZiBCdXNpbmVzcyBDb25maWRlbnRpYWxpdHkgMTIuNy4yMC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0NDQ1LTExOTY4Mzk0NzNDaGFuZ2luZyBZb3VyIFRpbWUgWm9uZSAyMDIyLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0NDQ1LTE0NTk4MjM3NjFUQ0FnZW5jeVNlcnZpY2VzIDcuMjAuMjMgUlMuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0NDQ1LTE1OTg2OTA2NjlBdHRhY2htZW50IEIgU2NvcGUgb2YgV29yay5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjI0NDQ1LTE2MDU0NDg5NzdKSDI0LTcxIFNpdGUgVmlzaXQgU2lnbiBJbiBTaGVldCBhbmQgUSAmIEEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Acceptance of Prerequisites Instructions: 1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? 1.2 If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details. 1.3 Please upload information impacting Offeror’s responsiveness here. 1.4 Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.5 Vendor acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded. 1.6 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ. 1.7 Does Vendor have an outstanding tax lien in the State of Utah? Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. 2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)? Group 3: Vendor's Submission Instructions: 3.1 Bidder understands and acknowledges that if Bidder accessed the "View as PDF" document available on the Utah Public Procurement Place Business Opportunities website and did not login to Bidder's account in the Utah Public Procurement Place system, that Bidder may not be viewing the entire the sourcing event and therefore may not be viewing the complete sourcing event requirements. Bidder acknowledges that Bidder has logged into Utah Public Procurement Place account and viewed the full sourcing event requirements including hyperlinks before submitting a response to a sourcing event. 3.2 Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation. Group 4: Mandatory Minimum Requirements Instructions: 23 April 202423 April 202423 April 202423 April 202423 April 2024 4.1 Bidder must be able and willing to agree to all the requirements within Attachment B Scope of Work. 4.2 Vendor Attended the Pre-Bid Meeting, Tuesday April 23, 2024 at 2 p.m. MST at 515 East 5300 South, Ogden, UT 84405. (Northern Region Wildlife Resources Office.) 4.3 Vendor must upload a current Business License. 23 April 202423 April 202423 April 202423 April 202423 April 2024 Product Line Items Product Line Items There are no Items added to this event. 23 April 202423 April 202423 April 202423 April 2024 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Year - 1 Janitorial Services 12 MON - Months Cleaning services according to Attachment B Scope of Work. Please provide a monthly rate. S2 Year 2 - Janitorial Services 12 MON - Months Cleaning services according to Attachment B Scope of Work. Please provide a monthly rate. S3 Year 3 - Janitorial Services 12 MON - Months Cleaning services according to Attachment B Scope of Work. Please provide a monthly rate. S4 Year 4 - Janitorial Services 12 MON - Months Cleaning services according to Attachment B Scope of Work. Please provide a monthly rate. S5 Year 5 - Janitorial Services 12 MON - Months Cleaning services according to Attachment B Scope of Work. Please provide a monthly rate. S6 Hourly Rate 1 HR - Hour Hourly rate for any miscellaneous items not listed in Attachment B Scope of Work 23 April 202423 April 202423 April 2024