Electronic Changeable Message Sign (ECMS)

The City of San Jose is seeking qualified vendors to provide rentals, programming, deployment and pick up of Mid-Size Three Line Portable Electronic Changeable Message Sign (ECMS) , trailer mounted and self powered (Batteries or Solar Panels)  to be placed at various decision point on the street right of way - locations in San Jose to be specified by the City's Department of Transportation.
     

The City shall issue a blanket purchase order to the successful bidder for an initial twelve month period. After the initial period, the City reserves the right to exercise 4 additional one-year period extensions for a total of 5 years. 
     
ESTIMATED QUANTITIES/SERVICE LEVELS:
The quantities/service levels specified herein are the City's best estimate of the quantities/service levels that will be purchased; however, they are not guaranteed. Any variations from these estimated quantities/service levels shall not entitle the bidder to an adjustment in unit pricing or

rates.
    
REQUIREMENTS: 
1) See attached statement of work and/or related documents for details.  
2) Please refer to the RFQ Instructions document and any other attached documents.
   
POST AWARD SUBMITTAL REQUIREMENTS:
 The successful Contractor will be required to provide the following requirements and must be provided within five calendar days of notification of award or as stated otherwise:
1) Insurance
2) A valid City of San Jose Business Tax Certificate 
3) Labor Compliance Addendum
          
QUOTE SUBMISSION: 
All quote responses must be done online through BidSync, including electronic attachments if applicable, and/or through the “”Vendor Notes for Offer” function.  The City will not accept hardcopy quotes.
All line items must be priced or clearly show “No Charge” or “included” not left blank or zero. 
   
BASIS OF AWARD - Price-Determinative:
  The award for this requirement will be based on lowest responsive and responsible quote that meets all specifications.  The City may award by line item, lot, or overall lowest cost after application of local business and small business preferences, if applicable. 
     
PRICING:
  Pricing shall be fixed for the initial term of the contract. 
    
PRICE ADJUSTMENTS:
 In the event the City elects to exercise its option for annual renewals, price adjustments will be considered by the City if the vendor demonstrates to the satisfaction of the City that price increase is justified. Price increase requests must be tied to CPI, PPI, living wage or relevant industry specific index. Requests for increase must be fully documented by the supplier. Please note: The City reserves the right to disqualify suppliers from bid opportunities if they have failed previously to tie a price adjustment request to a relevant index and/or exercise an option.   
         
DELIVERY REQUIREMENTS:  Respondents must deliver product within 48 Hours After Notice from the City's Department of Transportation. 
 
           
LBE/SBE PREFERENCE: 
The City’s Local and Small Business Enterprise (LBE/SBE) Preference is applicable to this bid. If your business has an office in Santa Clara County and a valid City of San José Business Tax Certificate, then you should refer to the bid instructions for further information on applying for this Preference.