COBRA Program Administration and Retiree Billings Services

Request a Bid Package


Notice - Request for Qualifications & Price Proposal

Date Issued: June 10, 2019 
RFP #40-005


Sealed submittals from firms will be received by the Department of Financial Services, Purchasing Division of the Hall County Board of Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504 until 3:00 p.m., legally prevailing time on July 2, 2019 for:


COBRA Program Administration and Retiree Billings Services


After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.

Hall County is seeking proposals from firms experienced in administering the County’s COBRA program and to assist with Retiree Benefit Billing

collections.

Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘COBRA Program Administration and Retiree Billing Services’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Division at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.

All proposals will be evaluated in accordance with applicable Hall County rules, regulations and laws. This bid will be evaluated using a multi-step process. The first step is to evaluate “proposal” submissions. Factors to be considered in the evaluation include: ability of the professional staff, approach to projects, experience in similar projects, public engagement experience and expertise, performance in past projects, and references for same services. This step will result in a “shortlist of qualified firms”. During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. The firms short listed could be invited to an interview process with the committee if needed.

Bid Bond, Payment Bond and Performance Bond will not be required. Successful bidder will be required to provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by paragraph 17 of the “terms and conditions” of these documents.

Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Please submit four (4) hard copies, one (1) marked “Original” and three (3) marked “Copy” and one (1) copy in digital format, either in Microsoft Word or PDF format submitted on a flash drive.

No bid may be withdrawn for a period of ninety (90) days after time has been called on the date of opening.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.

The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his/her proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

All questions regarding the subject material or the submission of the Proposal Documents should be directed to Tim Sims, Financial Assets Manager at
. or call at770-535-8270.

Hall County Board of Commissioners

Tim Sims, Financial Assets Manager