RFP 5989 - Decedent Transportation Services

1.1 Introduction/Purpose
The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide Decedent Transportation Services at various locations within Ventura County. Proposals shall be due no later than 3:00 p.m. on December 5, 2019 in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof.
Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents.
Primary/Secondary Award: The intent of this RFP is to identify a single source to provide all of the services described herein; however, County reserves the right to make an award to 1) a primary and secondary (backup) contractor, 2) award by geographical area, or 3) any combination thereof, whichever is in the best interests of the County.
1.2 Background
The Medical Examiner’s Office and designated staff (MEO) is responsible

for facilitating transportation of decedents requiring postmortem examinations within Ventura County. The removal of the decedent’s body from the scene of the death must be in a timely and efficient manner without violating traffic laws so as to not unduly disrupt county functions. MEO is seeking a contractual relationship with an organization to provide timely, affordable, and trustworthy transportation services.
Some calls for decedent transportation happen simultaneously and in different parts of Ventura County. All calls for transportation service under this Contract will be for one or two people (at the discretion of the MEO investigator) and one vehicle unless there is a multi-person fatality that may require a second vehicle with one or two additional persons at the discretion of the MEO investigator.
The requirements described herein are based on the current level of service and are considered reasonable to meet County’s needs. Offerors having alternate proposals to meet these needs may, after responding to the minimum requirements hereunder, offer alternate service levels for consideration by County.
1.3 Action Dates
The following is an outline of the anticipated schedule for the proposal review and contract award.
Issue Request for Proposal (RFP): November 12, 2019
Last day for questions: December 2, 2019
Proposals Due: December 5, 2019
Evaluation-award: December 6, 2019 through December 24, 2019
Contract effective date: January 1, 2020
The Contractor shall not commence work until a meeting between representatives of the contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change.
1.4 Questions Regarding RFP
All questions concerning this RFP may be directed to Boyd Donavon, Assistant Purchasing Agent, at boyd.donavon@ventura.org , or, preferably, through this online system.