What
Where
City Clerk
(Expired)From: Prescott(City)
 Basic Details |  Start Date03 Oct, 2019 (about 4 years ago) Due Date25 Oct, 2019 (about 4 years ago) TypeBid NotificationIdentifierCity Clerk | ||||
 Customer / Agency | City of Prescott | ||||
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ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY
City Clerk
View a Brochure about the City Clerk Opportunity Here
Hiring Range: $88,000 to $120,000 annually
FLSA Status:
Exempt (Not eligible for overtime)
Deadline to Apply:
10/25/2019
The City of Prescott, located in the mountains of north central Arizona, invites your interest in the position of City Clerk. As a historically rich community with a population of 40,000, Prescott is recognized for its lively center plaza which was named as one of the Top Ten Public Spaces in the United States by the American Planning Association. The hometown/small-town atmosphere is the essence of Prescott's charm, setting it apart from other Arizona cities of comparable size. It is known as "everybody's hometown" because of its unmatched warmth, character and sense of community
The Position:
Reporting to the Mayor/City Council, the City
City Clerk
View a Brochure about the City Clerk Opportunity Here
Hiring Range: $88,000 to $120,000 annually
FLSA Status:
Exempt (Not eligible for overtime)
Deadline to Apply:
10/25/2019
The City of Prescott, located in the mountains of north central Arizona, invites your interest in the position of City Clerk. As a historically rich community with a population of 40,000, Prescott is recognized for its lively center plaza which was named as one of the Top Ten Public Spaces in the United States by the American Planning Association. The hometown/small-town atmosphere is the essence of Prescott's charm, setting it apart from other Arizona cities of comparable size. It is known as "everybody's hometown" because of its unmatched warmth, character and sense of community
The Position:
Reporting to the Mayor/City Council, the City
Clerk provides overall management to the City Clerk's office and executive administrative services to the city council. The position oversees City Council agenda management, elections, supervises office staff, prepares and maintains legislative actions of the City Council, handles public meeting notifications for City Council meetings, work sessions, and executive sessions, and develops programs and procedures that support the policy direction of the City Council for management of the City's vital records.
The ideal candidate must have considerable knowledge of local government operations and thorough knowledge of automated records management systems. The individual selected will be highly collaborative and approachable and known for having a flexible and adaptable style. In addition to exceptional interpersonal skills, the candidate will have a high degree of emotional intelligence, display diplomacy, patience and confidentiality, be politically astute, and possess the confidence to quickly respond to changing circumstances and direction. As an integral part of the City's Executive Team, the ideal candidate will be a critical thinker that offers creative solutions to optimize the use of the City's agenda and records management technology seeking strategic options that streamline workflow and improve access to public information. The selected candidate will be dedicated to transparency and demonstrate a strong customer service orientation
Essential Duties:
Prepares Council agenda packets and related ordinances and/or resolutions; provides for preparation of minutes of all Council meetings (all types); processes documentation after meetings, including publications as required; obtains signatures on all contracts, resolutions, ordinances; scans the same and maintains City Clerk documents available in Laserfiche records management system and administration of automated agenda management program; maintains City records and assists with public record requests from the public and staff; oversees Citywide Records Management Program assisting departments with records retention/destruction and provides periodic training; manages city social media sites; serves as Elections Officer for the City; receives and processes petitions for candidates, initiative, referendums, and recall elections; receives and posts on web all campaign finance forms of political committees; prepares election packets, ballots, publicity pamphlets and coordinates with Yavapai County Elections Department for all mail-ballot elections and special elections held in conjunction with statewide elections; maintains records on all boards/commission membership including applications and assists with interviews for vacancies; maintains member handbook and provides periodic training for board/commission members; receives boards and commission agendas to post per Open Meeting Law; receives and processes liquor license applications within the City; and posts property as required; presents applications at Council meetings and forwards Council action to the State; processes special event liquor license application and forwards to the State; maintains the Prescott City Code online, updating as ordinances are adopted; maintains publication of City Charter. Other duties are performed as assigned
Minimum Qualifications:
Five years of increasingly responsible administrative experience, including background in records and agenda management and three years supervisory experience. Bachelor's degree in public or business administration, or related field is preferred. Certified Municipal Clerk required within 18 months of hire date. Election Certification required within one year of hire date.
Employee Core Beliefs
City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.
Knowledge, Skill and Abilities:
Knowledge of Arizona Revised Statutes relative to records management and public records; open meetings; conflict of interest; elections.
Knowledge of public administration principles and practices, including the principles of budgeting, employee supervision and administration.
Knowledge of the Prescott City Code and Charter.
Knowledge of manual and automated filing systems.
Skill in maintaining and administration of automated agenda management program and electronic records management.
Skill in maintaining confidentiality of sensitive information.
Skill in establishing and maintaining effective working relationships with elected officials, department heads, attorneys, respective State offices such as Department of Liquor Licenses and Control, Secretary of State's Office (including Elections and Records Management), Governor's Office, State Ombudsman's Office, City employees, business and professional groups, media, and the general public.
Skill in communicating effectively, orally, and in writing.
Skill in researching, computer databases to research, maintain, and update records and files.
Skill in presenting information in a public setting and providing training to groups.
Physical Demands and Working Conditions:
Work is performed in a normal City office environment
Safely operate a city vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copy and fax machine requiring continuous and repetitive arm, hand and eye movement.
Successful candidate will receive a post-offer, pre-employment background screening to include:
Drug screening
Motor vehicle records check
Criminal background screening
City of Prescott Contact Information
201 S. Cortez St.
Prescott, AZ 86303
Email:
hr@prescott-az.gov
Website:
www.prescott-az.gov
Phone: 928-777-1347 / Fax: 928-777-1213
Major Benefits For Full-Time Regular Employees:
Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.
The ideal candidate must have considerable knowledge of local government operations and thorough knowledge of automated records management systems. The individual selected will be highly collaborative and approachable and known for having a flexible and adaptable style. In addition to exceptional interpersonal skills, the candidate will have a high degree of emotional intelligence, display diplomacy, patience and confidentiality, be politically astute, and possess the confidence to quickly respond to changing circumstances and direction. As an integral part of the City's Executive Team, the ideal candidate will be a critical thinker that offers creative solutions to optimize the use of the City's agenda and records management technology seeking strategic options that streamline workflow and improve access to public information. The selected candidate will be dedicated to transparency and demonstrate a strong customer service orientation
Essential Duties:
Prepares Council agenda packets and related ordinances and/or resolutions; provides for preparation of minutes of all Council meetings (all types); processes documentation after meetings, including publications as required; obtains signatures on all contracts, resolutions, ordinances; scans the same and maintains City Clerk documents available in Laserfiche records management system and administration of automated agenda management program; maintains City records and assists with public record requests from the public and staff; oversees Citywide Records Management Program assisting departments with records retention/destruction and provides periodic training; manages city social media sites; serves as Elections Officer for the City; receives and processes petitions for candidates, initiative, referendums, and recall elections; receives and posts on web all campaign finance forms of political committees; prepares election packets, ballots, publicity pamphlets and coordinates with Yavapai County Elections Department for all mail-ballot elections and special elections held in conjunction with statewide elections; maintains records on all boards/commission membership including applications and assists with interviews for vacancies; maintains member handbook and provides periodic training for board/commission members; receives boards and commission agendas to post per Open Meeting Law; receives and processes liquor license applications within the City; and posts property as required; presents applications at Council meetings and forwards Council action to the State; processes special event liquor license application and forwards to the State; maintains the Prescott City Code online, updating as ordinances are adopted; maintains publication of City Charter. Other duties are performed as assigned
Minimum Qualifications:
Five years of increasingly responsible administrative experience, including background in records and agenda management and three years supervisory experience. Bachelor's degree in public or business administration, or related field is preferred. Certified Municipal Clerk required within 18 months of hire date. Election Certification required within one year of hire date.
Employee Core Beliefs
City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.
Knowledge, Skill and Abilities:
Knowledge of Arizona Revised Statutes relative to records management and public records; open meetings; conflict of interest; elections.
Knowledge of public administration principles and practices, including the principles of budgeting, employee supervision and administration.
Knowledge of the Prescott City Code and Charter.
Knowledge of manual and automated filing systems.
Skill in maintaining and administration of automated agenda management program and electronic records management.
Skill in maintaining confidentiality of sensitive information.
Skill in establishing and maintaining effective working relationships with elected officials, department heads, attorneys, respective State offices such as Department of Liquor Licenses and Control, Secretary of State's Office (including Elections and Records Management), Governor's Office, State Ombudsman's Office, City employees, business and professional groups, media, and the general public.
Skill in communicating effectively, orally, and in writing.
Skill in researching, computer databases to research, maintain, and update records and files.
Skill in presenting information in a public setting and providing training to groups.
Physical Demands and Working Conditions:
Work is performed in a normal City office environment
Safely operate a city vehicle and variety of standard office equipment including a computer terminal, telephone, 10-key calculator, copy and fax machine requiring continuous and repetitive arm, hand and eye movement.
Successful candidate will receive a post-offer, pre-employment background screening to include:
Drug screening
Motor vehicle records check
Criminal background screening
City of Prescott Contact Information
201 S. Cortez St.
Prescott, AZ 86303
Email:
hr@prescott-az.gov
Website:
www.prescott-az.gov
Phone: 928-777-1347 / Fax: 928-777-1213
Major Benefits For Full-Time Regular Employees:
Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.
