Newborn Photography Services

Login Bid Opportunity Detail Return To ListingSupplier Registration Bid InformationTypeRequest for Proposal - SealedStatusIssuedNumber17273 (Newborn Photography Services)Issue Date & Time4/5/2019 04:01:20 PM (CT)Close Date & Time4/29/2019 03:00:00 PM (CT)Time Left2 days 18 hours 3 minutes 13 seconds NotesThe University of Iowa (hereafter, The University / University) located in Iowa City, Iowa, desires to obtain written proposals from qualified suppliers to provide newborn photography services for the University of Iowa Hospitals & Clinics. These services and resulting digital photos will be made available for purchase to the parent(s) of the infant. Arrangement for payment is between the supplier and patient. Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of RFP responses well before the due date time requirement. Bids must be submitted via the eBid system. Contact Information NameAndy LaneAddress202 PCO Iowa City, IA

52242-2500Phone(319) 335-1207 Fax(319) 335-2443 Emailandy-lane@uiowa.edu Bid Documents Document nameFormat type Bid Document [Old Format] Acrobat / PDF Bid Invitation Acrobat / PDF Bid Attachments File NameDescriptionFile Size UI Standard Terms and Conditions.pdf University of Iowa Terms and Conditions261 KB University of Iowa Hand Hygiene Policy.pdf University of Iowa Hand Hygiene Policy37 KB Bid Questions Question With the current photographer, do you know many orders were placed in the last 6 months? AnswerWe do not have the current volume information.Submitted4/19/2019 11:26:18 AM (CT) Question If two photographers team up, would we need to create a separate business, or could we keep our separate status? AnswerThe University intends to award a contract to a single Supplier. If two photographers wish to collaborate on this project they will need to decide what entity will be represented on the contract.Submitted4/19/2019 11:26:03 AM (CT) Question Can you explain how the Revenue Sharing/Rebate is currently structured? AnswerThe previous agreement included a percentage of total sales revenue being shared with the University. We are open to other proposals as well.Submitted4/19/2019 11:24:46 AM (CT) Question We have a short list of assistants we hire for help as needed. We would be happy to provide you with names/contact information if they need to be vetted on your end. AnswerAnyone the Supplier will use to photograph will need to go through our security process and have the proper badge and access.Submitted4/19/2019 11:24:37 AM (CT) Question Would we be able to do our own "sales appointments" with families, or is this strictly online sales? AnswerSupplier will need to determine how sales are handled, the University will work with you to communicate the process to patients.Submitted4/19/2019 11:21:24 AM (CT) Question Is there a way for families to book an appointment, or indicate their wish to be photographed? Or will be "making rounds" on certain days/times? AnswerThe vendor will need to make these arrangements with the patients and families, please describe how this will be done in your proposal.Submitted4/19/2019 11:20:04 AM (CT) Question Is there a set schedule in place? Are weekends required? AnswerA set schedule would be ideal, but we at least need to know which days Supplier will be here to take pictures so we can tell our patients. 1 weekend day a week will be needed.Submitted4/19/2019 11:19:27 AM (CT) Question Would we be photographing babies in the NICU? If so, what kind of precautions would we need to take for the safety of the patients? AnswerOnly if there is a baby over there who is a demise/palliative care patient and the mother is one of our patients at the time.Submitted4/19/2019 11:18:58 AM (CT) Question Attribute 59 Product samples are requested in Attribute 59. Digital images are a popular product. Can I also send a link to digital images and accompanying slideshow through the eBid? AnswerYes, please attach these products under the Response Attachments tab, separate from your Proposal.Submitted4/17/2019 11:20:53 AM (CT) Question Attribute 25 The last sentence in this section reads, “The University reserves the right to issue multiple awards at its sole discretion.” Would the University disclose if more than one vendor was chosen at the award and before a contract was executed? If multiple awards are issued: • Would the University expect both vendors to be onsite at the same time? If so, how would access to patients be determined? • If vendors were not onsite at the same time, would the University determine the schedule for each vendor? AnswerThe University intends for these services to be provided by a single Supplier. We do, however, reserve the right to issue multiple awards or no award at our sole discretion.Submitted4/17/2019 11:20:32 AM (CT) Items 1 - 10 shown of 14 Page 1 of 1 shown First < 1 2 > Last