EMERGENCY WATERMAIN REPAIR

City of Park Ridge - PW-24-14 Page 1 of 20 REQUEST FOR PROPOSAL EMERGENCY WATERMAIN-SEWER REPAIR SERVICES PW-24-14 The City of Park Ridge would like to receive Proposals from well qualified firms to provide emergency watermain or sewer repair services as needed in accordance with the specifications in this document. All sealed proposals will be due in the City of Park Ridge Finance Department, 505 Butler Place, Park Ridge, IL 60068 on or before: April 25, 2024 at 10:00am Proposals will be opened and vendor names will be read in public at that time. Proposal documents and specifications can be obtained at the City web site (www.parkridge.us) by registering under “Online Services”→”Bids&RFPs” or by emailing the Procurement Officer at bflowers@parkridge.us. Proposals must be received in a sealed envelope marked with the Proposal name and number listed above.

Proposals transmitted by fax or email will not be accepted. Any communication regarding this invitation between the date of issue and date of award is to be directed to the Procurement Officer listed below. Unauthorized contact with other City Employees is strictly forbidden. After the Proposals are opened, no proposer may communicate with the City about the contents of their proposal or any other proposal except in response to direct questions. Sincerely, Bruce Flowers City of Park Ridge Procurement Officer 847-318-7948 bflowers@parkridge.us ACTION DATE TIME Legal Notice Advertised APR 11, 2024 8:00am Questions Due In Writing to Procurement E-mail: bflowers@parkridge.us APR 16, 2024 4:30pm Final Answers Published (via Addendum if needed) APR 18, 2024 4:30pm Proposals Due and Opened APRIL 25, 2024 10:00am Est. Approval by Committee of the Whole MAY 2024 Est. Approval by City Council MAY 2024 http://www.parkridge.us/ mailto:bflowers@parkridge.us mailto:E-mail:%20bflowers@parkridge.us City of Park Ridge - PW-24-14 Page 2 of 20 GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY PROPOSER The Proposer shall, before submitting its proposal, carefully examine the plans, specifications, contract documents, Proposal, and bond and insurance requirements and visit the site to verify conditions under which work will be performed. Each Proposer is responsible for reading the proposal documents and familiarizing itself with all requirements. Failure of a Proposer to do so shall not relieve the Proposer of any obligation with respect to said proposal. If the proposal is accepted, it shall be responsible for, and the City will make no allowance for, any errors in their Proposal resulting from its failure or neglect to comply with these instructions. Unless otherwise provided elsewhere in these documents, when the plans or specifications include information pertaining to subsurface explorations, borings, test pits, and other preliminary investigation, such information represents only the opinion of the City as to the location, character, or quantity of the materials encountered and is only included for the convenience of the Proposer. The City assumes no responsibility whatsoever with respect to the sufficiency or accuracy of the information, and there is no guaranty, either expressed or implied, that the conditions indicated are representative of those existing throughout the work, or that unanticipated developments may not occur. Accordingly, each Proposer waives its rights under the Illinois Public Construction Contract Act, 30 ILCS 557/. QUALIFICATIONS OF PROPOSER The City may take action deemed necessary to investigate the qualifications of each Proposer. The City reserves the right to qualify or disqualify Proposers as a result of lack of similar project experience and/or any other information obtained from the project reference form, references listed thereon, or publicly available information. Potential proposers must provide references from five (5) successful projects with similar scope and magnitude. Proposers must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-contractors, etc.) to accomplish all tasks required. In the event there are additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be supplemental to and not in limitation of this provision. PREPARATION OF PROPOSAL The Proposer shall prepare their proposal on the attached proposal forms. Unless otherwise stated, all blank spaces on the Proposal page(s), applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in words. In the event of an error on the proposal page in which there is a conflict between the unit price and the extended price or the total proposal price, the unit price shall prevail. If the Proposer is a corporation, the President and Secretary shall execute the Proposal, and the Corporate Seal shall be affixed. In the event that the proposal is executed by other than the President, sufficient evidence of such signatory’s authority shall be submitted. If the Proposer is a partnership, majority owning partners shall execute the proposal, unless one partner has been authorized to sign for the partnership, in which case sufficient evidence of such authority shall be submitted. Each proposal must contain all required certifications. In addition, if any addenda are issued by the City, the proposer shall be required to acknowledge receipt of the formal addendum on the proposal form. Failure of a Proposer to acknowledge any of the addenda issued shall deem its proposal non-responsive; provided, however, that the City in reliance upon its home rule powers, may choose to waive this requirement if the City determines from the context of the proposal that the proposer has considered the terms and conditions of the addendum. The proposal submitted must not contain erasures, interlineations, or other corrections unless each correction is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or persons signing the proposal. Modifications of proposals already submitted will be considered if received at the office designated in the Request for Proposal by the time set for opening of proposals. Unless called for, alternate proposals will not be considered. No compensation will be allowed due to any difficulties which the Proposer could have discovered or reasonably known prior to proposing. SUBMISSION OF PROPOSAL All prospective Proposers shall submit their Proposal in an envelope to the Finance Office, City Hall, 505 Butler Place, Park Ridge, Illinois, 60068, by the specified due date of the proposal. The envelope submitted by the prospective Proposer shall carry the following information on the face of the envelope: Proposer's name, address, subject matter of the proposal, and proposal due date. All proposal document pages must be included in your submittal. City of Park Ridge - PW-24-14 Page 3 of 20 When proposals are sent by mail or courier service, the proposer shall be responsible for their delivery to the Cashier’s Desk at the Finance Office prior to the designated date and hour for the opening of Proposals. If delivery is delayed beyond the date and hour set for the proposal opening, proposals thus delayed will not be considered and will be returned unopened. Proposals transmitted by facsimile (fax) or electronic mail will not be accepted. Submission of a proposal will be considered presumptive evidence that the Proposer has visited the sites and is conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local Codes, the state of Labor and Material Markets, and has made due allowance in his proposal for all contingencies. Include in proposal all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes, insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete those portions of the work covered by the Specifications on which proposal is made including all trades, without further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications, Proposers shall be responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental information will be accepted and will be returned without being considered by the City. WITHDRAWAL OF PROPOSAL A proposer may withdraw their proposal at any time prior to the time specified in the notice as the closing time for receipt of proposals. However, no proposer shall withdraw, cancel or modify their proposal for a period of sixty (60) calendar days after the specified closing time for the receipt of proposal. Where this contract is subject to approval by another agency, such as the Federal Government or the State of Illinois, then the Proposer shall not withdraw, cancel or modify their Proposal for a period of ninety (90) calendar days after the specified closing time for the receipt of proposals CONSIDERATION OF PROPOSALS No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or had failed to perform faithfully any previous contract with the City. The Proposer, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications and contract documents. Each proposer shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like not covered in the specifications, necessary to fully describe the material or work they propose to furnish. The City of Park Ridge reserves the right to disregard any informality in the proposals and proposing, to waive technicalities, or to reject any and all proposals when, in the opinion of the City Council, the best interest of the City will be served by such action. ACCEPTANCE OF PROPOSALS The Park Ridge City Council will accept one of the proposals or reject all proposals within sixty (60) calendar days, or within ninety (90) calendar days where approval by other agencies is required, from the date of opening of proposals, unless the lowest responsive and responsible Proposer, upon request of the City, extends the time of acceptance to the City. The contract will be awarded to the lowest responsive, responsible Proposer (hereinafter “Successful Proposer” or “Contractor”). INTERPRETATION OF CONTRACT DOCUMENTS Any proposer in doubt as to the true meaning of any part of the specifications and contract documents may submit to Procurement Officer, Park Ridge, Illinois 60068 a written request for an interpretation thereof. No oral comments will be made to any proposer as to the meaning of the General or Special Conditions or other any contract documents. The person submitting the request shall be responsible for its prompt delivery. Questions received less than 48 hours prior to Proposal Due Date cannot be considered. Such interpretation will be made only in the form of a written addendum duly issued by Procurement Officer. A copy of such addendum will be emailed to all registered proposers. Failure on the part of the prospective proposer to receive a written interpretation prior to the time of the opening of Proposals will not be grounds for withdrawal of their proposal. The Proposer shall acknowledge receipt of each addendum issued in the space so provided in the proposal. Addenda may modify or interpret the proposing documents and will become part of the Contract Documents when the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified. Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be satisfactory. Proposals on other makes and catalogs will be considered, provided each proposer clearly states on the face of their proposal exactly what is proposed to be furnished. Unless so stated in the proposal, it shall be understood that the proposer intends to furnish the City of Park Ridge - PW-24-14 Page 4 of 20 item specified and does not propose to furnish an "equal". The City hereby reserves the right to approve as an equal, or to reject as not being an equal, any article the Proposer proposes to furnish which contains minor or major variations from specification requirements. CHANGE ORDERS: Illinois law (720 ILCS 5/33E-9) requires that changes in excess of $10,000 or extensions greater than thirty (30) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS 525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for proposing in the same manner for which the original contract was proposal. The Procurement Officer shall issue to the successful contractor a written change order to the original contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate or make void the terms of the original contract not modified by such change TAX EXEMPTION Federal Excise Tax does not apply to materials purchased by the City of Park Ridge by virtue of Exemption Certificate No. 36-600-6041. Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply to materials or services purchased by the City of Park Ridge by virtue of Statute. Illinois Tax Exemption Identification No. E9998-1408-05. The prices quoted herein shall agree with all Federal Laws and Regulations. FAIR EMPLOYMENT Proposer’s signature on the Proposal Form will be construed as acceptance of and willingness to comply with all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and become a part of this Proposal and Specifications DRUG FREE WORKPLACE ACT At the time of contract, the Contractor will make certification required in the Contract and will comply with all provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least one (1) year but not more than five (5) years. HAZARD COMMUNICATION All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed while working for the City. Upon request, this information is made available to the contractors and their subcontractors by the City. It is the contractors and subcontractor’s responsibility to train their own employees on Hazardous Communications and the handling of hazardous materials. It is the responsibility of the contractor to inform the City of any hazardous substances brought and stored on City property. The contractor must also provide a Safety Data sheet for such chemicals. WARRANTY/GUARANTEE The Proposer warrants to the City that the labor and materials furnished under the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, that the work and materials will be free from defects not inherent in the quality required or permitted, and that the work will conform to the requirements of the Specifications. Work and materials not conforming to the Specifications, including substitutions not properly approved and authorized, may be considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the Proposer, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. NON-BARRED PROPOSERS The Proposer must certify that it is not barred from proposing on this contract as a result of a conviction for the violation of state laws prohibiting proposal-rigging or proposal rotating by executing the included certification. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA) Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents which are in any way related to the performance of services under this agreement and not exempt from disclosure within five (5) business days of the City’s receipt of a request for said records. Accordingly, the Contractor. agrees to be bound by the provisions of the City of Park Ridge - PW-24-14 Page 5 of 20 Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a request from the City to do so. An e-mail request for records and documents sent during business hours will be considered received by the Contractor on the day sent. The Contractor shall not be entitled to receive any wages, fees, or costs of any kind from the City for the production of documents and records in response to a Freedom of Information Act request. INSPECTION OF MATERIALS The City shall have a right to inspect any materials or equipment to be used in carrying out this contract. The Contractor shall be responsible for the contracted quality and standards of all materials, equipment, components or completed work finished under this contract up to the time of final acceptance by the City. Materials, equipment, components or completed work not complying therewith may be rejected by the City and shall be removed and replaced by the Contractor at no cost to the City. INDEMNITY To the fullest extent permitted by law, the Contractor shall waive any right of contribution against the City and shall indemnify and hold harmless the City and the Architect/Engineer and their officers, officials, employees, volunteers and agents from and against all claims, damages losses and expenses, including, but not limited to, legal fees (attorney’s and paralegal’s fees, expert fees and court costs), arising out of or resulting from the performance of the Contractor’s work provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, other than the work itself, including the loss of use resulting therefrom, or is attributable to misuse or improper use of patent, trademark or copyright protected material or otherwise protected intellectual property, to the extent it is caused by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right to indemnity that the Owner would otherwise have. The Contractor shall similarly, protect, indemnify and hold and save harmless, the Owner, its officers, officials, employee, volunteers and agents against and from any and all claims, costs, causes, actions and expenses, including, but not limited to, legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of any provisions of the Contract. The indemnification obligations under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under Workers’ Compensation or Disability Benefit Acts or Employee Benefit Act. “Claims, damages, losses and expenses" as these words are used in this Contract shall be construed to include, but not limited to (1) injury or damage consequent upon the failure of or use or misuse by Contractor, its Subcontractors, agents, servants or employees, of any hoist, rigging, blocking, scaffolding, or any and all other kinds of items of equipment, including those covered in the Illinois Structural Work Act whether or not the same be owned, furnished or loaned by Owner; (2) all attorneys' fees and costs incurred in bringing an action to enforce the provisions of this indemnity or any other indemnity contained herein; (3) time expended by the party being indemnified and their employees, at their usual rates plus costs of travel, long distance telephone and reproduction of documents; and (4) error or omission or defect in any submission made to Architect / Engineer for its approval or review. SUBLETTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS No contract shall be assigned or any part of the same subcontracted without the prior written consent of an authorized agent of the City; but in no case shall such consent relieve the Contractor from their obligation or change the terms of this contract. The Contractor shall not transfer or assign any contract funds or claims due or to become due without the prior written approval of an authorized agent of the City having first been obtained. The transfer or assignment of any contract funds in whole or in part, or any interest therein, which shall be due or to become due to the Contractor, shall cause the annulment of said transfer or assignment so far as the City is concerned. CONFLICT OF INTEREST No member of the governing body of the City, and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract ,shall have any personal interest, direct or indirect, in this contract. The proposer covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the work to which this contract pertains which would conflict in any manner or degree with the performance of its services hereunder. The proposer further covenants that in the performance of this contract, it shall not employ any officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract. City of Park Ridge - PW-24-14 Page 6 of 20 COMPLETION Proposer shall complete the services within the timeline set forth in the Proposal Documents. Failure of the proposer to complete these services in accordance with the Specifications shall constitute a breach of the Contract. TERMINATION, CANCELLATION AND DAMAGES: This contract may be terminated for convenience upon mutual agreement of both parties. The City may terminate based on the Contractor’s breach or default. Unless the breach or default creates an emergency situation, as determined in the City’s sole discretion, the Contractor shall be given notice and a five (5) day opportunity to correct before the termination becomes effective. If the City terminates this Contract because of the Contractor’s breach or default, the City shall have the right to purchase items or services elsewhere and to charge the Contractor with any additional cost incurred, including but not limited to the cost to cover, incidental and consequential damages and the cost of re-proposing. The City may offset these additional costs against any sums otherwise due to the Contractor under this proposal or any unrelated contract Upon such termination, Contractor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Agreement; plus, (2) any additional costs actually incurred by Contractor as are permitted by the prime contract and approved by City. The Contractor shall not be entitled to any claim or claim of lien against City for any additional compensation or damages in the event of such termination and payment If the City of Park Ridge fails to appropriate funds to enable continued payment of yearly or multi-year Contracts the City may cancel, without termination charges, provided Contractor received at least thirty (30) days prior written notice of termination. PAYMENTS AND COMPLETION The City requires for each Application for Payment, a properly completed Contractor’s Affidavit setting out, under oath, the name, address and amount due or to become due, to each subcontractor, vendor, supplier or other appropriate party included in that payment. For every party listed the Contractor shall also provide a full or partial waiver of lien, as appropriate, before a payment will be made to the Contractor. The Contractor’s partial or final waiver of lien must be included. Payment shall not be made by the City without such mechanics’ lien waivers and contractors’ sworn statements unless they are conditioned upon receipt of such waivers and statements. In addition, the City shall not make payment until the monthly certified payroll has been submitted or evidence is presented that it has been filed with the Department of Revenue. Payment terms shall be in accordance with the provisions of the Local Government Prompt Payment act, 50 ILCS 505/1 et seq., after receipt by the City of the Contractor’s invoice. Upon satisfaction of the terms and conditions of the Contract, the Contractor agrees to provide the City with a final release and waiver of all liens covering all of the Work performed under the Contract relative to the project prior to issuance of final payment. Said final waiver of lien shall identify and state that all Subcontractors have been paid in full and there are no contract balances outstanding and owed to any Subcontractor. QUANTITIES The quantities shown herein are estimated for canvassing purposes only, and as such may not represent the actual quantities required during the life of any contract made pursuant to these specifications. Nothing herein shall be construed as an obligation of the City to order or pay for any services other than the amount determined to meet the actual requirements of the City. The right to increase or decrease the quantities shown herein, at any time during the life of this contract, is reserved to the City. The City will only be obligated to pay for such quantities as may be ordered and accepted by the City from time to time. PRICING Contractor must provide prices on the Proposal Price Sheet with all pricing remaining firm for 1 year from start of contract. TERM OF CONTRACT The initial term of this contract is for one (1) year which takes effect upon the date of Park Ridge City Council approval. EXTENSION OF CONTRACT Upon mutual agreement, this Contract may be extended for up to two (2), one-year periods. The Contractor shall notify the City at least sixty (60) days prior to the expiration of the contract whether or not they are agreeable to such extension. City of Park Ridge - PW-24-14 Page 7 of 20 PUBLIC RELATIONS The Contractor shall endeavor at all times to maintain good public relations and to present the City in a positive light. Any action by the Contractor which damages the City’s good will shall be considered a breach of this Agreement. END OF GENERAL CONDITIONS City of Park Ridge - PW-24-14 Page 8 of 20 INSURANCE REQUIREMENTS Upon notice of acceptance of Proposal, the successful proposer shall, within fifteen (15) calendar days of said notice, furnish to the Procurement Officer a certificate of insurance evidencing coverage in the types of insurance and in the amounts specified below. Such coverage shall be placed with a responsible company acceptable to the City, licensed to do business in the State of Illinois, and with a minimum insurance rating of A:VII as found in the current edition of A. M. Best's Key Rating Guide. Each policy shall bear an endorsement precluding the cancellation or reduction of said policies without providing the City of Park Ridge at least thirty (30) days prior notice thereof in writing. The contractor shall maintain all required insurance in full force and effect during the life of the contract, and until such time as all work has been approved and accepted by the City. 1) Workman's Compensation: STATUTORY coverage for all persons whom the contractor may employ directly or through subcontractors in carrying out the work under this contract. Such insurance shall hold the City free and harmless of all personal injuries of all persons whom the contractor may employ directly or through subcontractors. 2) Employer’s Liability: $2,000,000 minimum liability, for each disease and each accident. 3) Comprehensive General Liability; including Bodily Injury and Property Damage. Coverage shall be provided in the following minimum amounts: $2,000,000 Each Occurrence - Combined Single Limit $2,000,000 Aggregate - Completed Operations $2,000,000 Each Occurrence - Blanket Contractual Liability 4) Comprehensive Automobile Liability, Owned, Non-owned and Hired: The contractor shall take out, pay for and maintain until the completion and acceptance of the work under this contract insurance as shall protect them from claims for bodily injury and property damage, which may arise from the use of motor vehicles engaged in various operations under this contract. Coverage shall be provided in the minimum amount of $2,000,000 for Combined Single Limit. 5) Umbrella Liability; as required. The City of Park Ridge shall be named as an additional insured. Contractor shall cause each subcontractor employed by Contractor to purchase and maintain insurance of the type specified above. When requested by the City, Contractor shall furnish copies of certificates of insurance evidencing coverage for each subcontractor. 6) General Insurance Requirements. The City of Park Ridge shall be named as an additional insured on all liability policies required herein. The requirement to obtain and maintain insurance shall be solely the responsibility of the Contractor and cannot be waived by any act or omission of the City. The Contractor shall cause each subcontractor engaged in work described in this contract to obtain insurance of the kind required herein. NOTIFICATION OF SURETY OR INSURANCE COMPANIES The surety companies, other signers of any required bonds, and the insurance companies shall familiarize themselves with all of the conditions and provisions of these specifications and contract documents, and hereby waive all rights of special notification of any change or modification of this contract in regard to the scope of the work, time of completion, cancellation or termination, or of any other act or acts by the City of Park Ridge or its authorized employees and agents under the terms of this contract. Failure to notify the previously mentioned surety or insurance companies of change or modification shall in no way relieve the surety or insurance companies of their obligations under this contract. END OF INSURANCE City of Park Ridge - PW-24-14 Page 9 of 20 PREVAILING WAGES REQUIRED PREVAILING WAGE: To the extent that the Prevailing Wage Act applies, the Contractor shall comply therewith and pay, and require every Subcontractor to pay, the prevailing rates of wages as established by the Illinois Department of Labor for each craft or type of work needed to execute the contract in accordance with 820 ILCS 130/.01 et seq. Contractor shall prominently post the current schedule of prevailing wages at the Contract site and shall notify immediately in writing all of its Subcontractors, of all changes in the schedule of prevailing wages. Any increases in costs to Contractor due to changes in the prevailing rate of wage during the terms of any contract shall be at the expense of Contractor and not at the expense of the Owner. Change orders shall, however, be computed using the prevailing wage rates applicable at the time the change order work is scheduled to be performed. Contractor shall be solely responsible to maintain accurate records as required by the prevailing wage statute and to obtain and furnish all such records to Owner or Department of Labor as required by Statute including certified payroll or, in lieu thereof, a certified letter stating that the Contractor is exempt from the application of the Act. Contractor shall be solely liable for paying the difference between prevailing wages and any wages actually received by laborers, workmen and/or mechanics engaged in the Work and in every way defend and indemnify Owner against any claims arising under or related to the payment of wages in accordance with the Prevailing Wage Act. The Owner agrees to notify the Contractor or Subcontractor of the pendency of any such claim, demand, lien or suit. The Illinois Department of Labor publishes the prevailing wage rates on its website at: http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx. The Contractor is advised that the Department revises the prevailing wage rates and the Contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. The Contractor shall also: (1) Insert into each subcontract and the project specifications for each subcontract, a written stipulation that the subcontractor shall not pay less than the prevailing rate of wages to all laborers, workers, and mechanics performing work under the contract. (2) Require each subcontractor to insert into each lower-tiered contract and the project specifications for each lower tiered subcontract, a stipulation that the subcontractor shall not pay less than the prevailing rate of wages to all laborers, workers, and mechanics performing work under the contract. http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx City of Park Ridge - PW-24-14 Page 10 of 20 CONTRACT CERTIFICATIONS / AFFIDAVIT Please certify the following by signing below: A. CERTIFICATION TAX COMPLIANCE Proposer is not delinquent in the payment of any tax administered by the Illinois Department of Revenue, of it is: (1) it is contesting its liability for the tax or the amount of tax in accordance with procedures established by the appropriate Revenue Act; or (2) it has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement. B. CERTIFICATION - SEXUAL HARASSMENT POLICY The undersigned, on behalf of the entity making this Proposal or proposal, certified that a written sexual harassment policy is in place, pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 A. This Act has been amended to provide that every party to a public contract must have a written sexual harassment policy that includes, at a minimum, the following information: 1. The illegality of sexual harassment; 2. The definition of sexual harassment, under State law; 3. A description of sexual harassment, utilizing examples; 4. The vendor’s internal complaint process including penalties; 5. The legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; 6. Directions on how to contact the Department and Commission; 7. Protection against retaliation as provided by 6-101 of the Act. C. ILLINOIS DRUG FREE WORK PLACE STATEMENT 1. Notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace. 2. Specifying the actions that will be taken against employees for violating this provision. 3. Notifying the employees that, as a condition of their employment to do work under the contract with the City, the employee will: a. Abide by the terms of the statement. b. Notify the undersigned of any criminal drug stature conviction for a violation occurring in the workplace not later than five (5) days after such a conviction. 4. Establishing a drug free awareness program to inform employees about: a. The dangers of drug abuse in the work place. b. The policy of maintaining a drug-free work place. c. Any available drug counseling, rehabilitation or employee assistance program. d. The penalties that may be imposed upon an employee for drug violations. 5. The undersigned shall provide a copy of the required statement to each employee engaged in the performance of the contract with the City, and shall post the statement in a prominent place in the work place. 6. The undersigned will notify the City within ten (10) days of receiving notice of an employee’s conviction. 7. Make a good faith effort to maintain a drug free work place through the implementation of these policies. 8. The undersigned further affirms that within thirty (30) days after receiving notice of a conviction of a violation of the criminal drug statue occurring in the workplace, he shall: a. Take appropriate action against such employee up to and including termination; or b. Require the employee to satisfactorily participate in a drug abuse assistance or rehabilitation program approved for such purposed by a federal, state, or local health, law enforcement, or other appropriate agency. D. PROPOSAL RIGGING / ANTI-COLLUSION AFFIDAVIT The undersigned does hereby certify to the City, its Council Members, officers and employees that neither I nor employees of the company are barred from proposing on the contract for which this proposal is submitted, as a result of violation of either Section 33E-3 ("Proposal-rigging") or Section 33E-4 ("Proposal-rotating") of Article 33E of the Criminal Code of 1961 of the State of Illinois approved July 28, 1961, as amended. City of Park Ridge - PW-24-14 Page 11 of 20 E. CERTIFICATION - EQUAL EMPLOYMENT OPPORTUNITY The Contractor and all subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The Contractor also agrees that all of the Contractors employees are authorized to work in the United States. The Contractor shall take affirmative action to ensure that all applicants are employed, and that employees are equally treated during employment, without regard to their race, religion, color, sex or national origin. Such action shall include, but not to be limited to the following: 1. Employment, upgrading, demotion and transfer. 2. Recruitment or recruitment advertising. 3. Layoff or termination. 4. Rates of pay or other forms of compensation. 5. Selection for training including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of non-discrimination. The Contractor and all subcontractors shall, in all solicitations or advertisements for employees placed by them or on their behalf; state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. Comply with all terms of the Equal Employment Opportunity Clause of the Illinois Fair Employment Practices Commission. F. GENERAL LAW COMPLIANCE All project construction Work shall comply with all State and Municipal Laws and Regulations, and with all Local Ordinances and Rules pertaining to this Work. Such Laws, Regulations, Ordinances and Rules shall be considered a part of these Specifications. All successful Contractors must comply with the provisions of the Illinois Human Rights Act (Act) dealing with equal employment opportunities (Section 2-105,775 ILCS5/2-105) including equality of employment opportunity and the regulations of the Department of Human Rights of the State of Illinois and also must provide for the adoption and implementation of written Sexual Harassment Policies. The Contract with the successful Proposer will provide for this requirement. The Statutory provisions setting forth what such policies shall include as a minimum under the Act are on file with the City and available to the Contractor upon request. IT IS EXPRESSLY UNDERSTOOD THAT THE FOREGOING STATEMENTS AND REPRESENTATIONS AND PROMISES ARE MADE AS A CONDITION TO THE RIGHT OF THE VENDOR TO RECEIVE PAYMENT UNDER ANY AWARD MADE UNDER THE TERMS AND PROVISIONS OF THIS PROPOSAL OR PROPOSAL. PLEASE CERTIFY TO COMPLIANCE OF SECTIONS A, B, C, D, E, F: _x____________________________________________________________________________DATE_______________ Name and Title END OF CERTIFICATIONS City of Park Ridge - PW-24-14 Page 12 of 20 PW-24-14 STATEMENT OF WORK EMERGENCY WATERMAIN SERVICES REPAIR The City of Park Ridge is would like to receive sealed proposals from qualified contractors to provide emergency watermain and sewer work requiring excavating as needed on a 24 hour-7day per week basis. Historically, there have been approximately four (4) emergency watermain or sewer work events per year, but, this is neither a minimum nor a maximum, and any deviation from this number shall not affect the enforceability of this contract. The City reserves the right to increase or decrease the emergency call-outs as needed with no limitation. TERM OF CONTRACT This contract shall take effect and continue for a period of one (1) year beginning June 1, 2024 and ending May 31, 2025 unless terminated earlier as provided in this document. The contract may be extended for an additional two (2) one (1) year periods if accepted and approved by both the City and the Contractor, for a maximum total term period of three years. This contract shall be a non-exclusive contract with the City. The City reserves the right to use other Contractors or its own employees to perform work similar to that being performed under the terms of the contract. Performance of work by others shall be construed as being consistent with the terms of the contract and shall not be cause for the Contractor to cease performance of work as directed. CONTRACTOR RESPONSIBILITIES The selected Contractor will be required to assume full responsibility for all services offered in this bid. The City will consider the selected Contractor to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. NO SUBCONTRACTORS shall be used in this service for the City. CONTRACTOR EQUIPMENT Emergency Watermain and Sewer Work Services provider shall include qualified drivers and all fuel, maintenance, repairs, permits, insurance and any other items of expense or equipment necessary to render complete contracted services. Emergency Watermain and Sewer Work Services provider shall comply with all federal, state, local, and City requirements and policies. AWARD Award shall be made to the highest scoring proposer who, in the determination of the City, delivers the best overall value of labor rates, response times, hourly minimums, and safety record. City of Park Ridge - PW-24-14 Page 13 of 20 PROPOSAL PRICE SHEET Provide the hourly rates for emergency services listed below: CATEGORY REGULAR RATE TIME & HALF RATE DOUBLE TIME RATE Small Back Hoe + Operator $ $ $ Excavator + Operator $ $ $ Single Axle Dump Truck + Driver $ $ $ Tandem Axle Dump Truck + Driver $ $ $ Semi Dump Truck + Driver $ $ $ Sewer Flusher + Operator $ $ $ Combination Rodder / Vacuum Truck + Operator $ $ $ Trench Box $ $ $ Laborer $ $ $ Foreman $ $ $ OPTIONAL RATE Truck + Snow Plow + Driver $ $ $ City of Park Ridge - PW-24-14 Page 14 of 20 RESPONSE TIMES / POLICIES / MINIMUMS The City would prefer work to match the City’s normal hours of 7:00am to 3:00pm. Please list your company’s work schedule time frames for when you charge Regular, Time & Half, and Double Time Rates. Please state when the rates will change on a job: 1) 8HR SHIFT (what time start each day?) 2) AFTER 8HRS 3) HOLIDAYS / WEEKENDS REGULAR RATES TIME FRAME: am to pm Hrs. TIME & HALF RATES TIME FRAME: am to pm Hrs DOUBLE TIME RATES TIME FRAME: am to pm Hrs Minimum Number of Hours per callout (if any). Hrs. Guaranteed Mobilization Response Times (in hours) Hrs. List Standard Crew Size & Labor Category Please attach a Sample Invoice for your emergency services City of Park Ridge - PW-24-14 Page 15 of 20 CONTRACTOR SAFETY RECORD The City is striving to maintain a safe and healthy workplace for all City employees and Contractors. The City expects that the Contractor will follow all applicable health and environmental regulations. If the Proposer’s response to the Safety Record questions below reveals more than two (2) cases in which final orders have been entered by the Occupational Safety & Health Review Commission against the Bidder for serious violations of Occupational Safety & Health Administration (OSHA) regulations with the past five (5) years, the City will, at its discretion, determine whether to disqualify the bidder. If the Proposer’s response to the Safety Record questions below reveals any case in which Proposer has received a citation or for which a final order has been entered from an environmental protection agency for violations within the past five (5) years, the City will, at its discretion, determine whether to disqualify the bidder. 1) Has the Proposer received any Citations for violations of OSHA within the past five (5) years? circle Yes / No 2) Has the Proposer received any Citations for violations of environmental protection laws or regulations within the past five (5) years? circle Yes / No If the Proposer has indicated “Yes” to any question above, the Bidder must provide to the City, with its bid submission, the following information: date of citation or offense and location where violation or offense occurred, type of violation or offense, final disposition of violation or offense, if any, and penalty assessed. END OF SCOPE OF WORK City of Park Ridge - PW-24-14 Page 16 of 20 PROPOSAL EVALUATION AND SELECTION The City will evaluate all proposals received based on the criteria listed below. An Evaluation Team will review all proposals and score each proposal in the best interests of the City. The winning proposer will awarded after final approval from the Park Ridge City Council. CRITERIA WEIGHT CLARITY OF PROPOSAL 10% RESPONSE TIMES & MIN. HRS. 20% MINIMUM HOURS 20% HOURLY RATES 35% STANDARD CREW SIZE AND TYPE OF CREW 15% TOTAL 100% City of Park Ridge - PW-24-14 Page 17 of 20 BUSINESS EXPERIENCE / REFERENCES A. Provide number of years your firm has operated as under your present business name and ownership: _____________YEARS B. List current references for recent similar project work the proposer has completed within the past THREE (3) years. Municipality: Address: Contact: Phone: Municipality: Address: Contact: Phone: Municipality: Address: Contact: Phone: City of Park Ridge - PW-24-14 Page 18 of 20 ADMINISTRATION CONTACTS CONTACTS: REMIT INFORMATION: BUSINESS NAME BUSINESS NAME SALES CONTACT BILLING CONTACT ADDRESS ADDRESS CITY ST ZIP CITY ST ZIP PH: PH: EMAIL EMAIL EMAIL BILLS TO : AP@PARKRIDGE.US MAIL BILLS TO: CITY OF PARK RIDGE Attn: ACCOUNTS PAYABLE 505 BUTLER PLACE PARK RIDGE, IL 60068 PH : 847-318-5200 City of Park Ridge - PW-24-14 Page 19 of 20 PROPOSAL CONTRACT EXECUTION TO BE EXECUTED BY OWNER / SOLE PROPRIETOR Signature of Proprietor: ____________________________________________________ Doing Business As: _______________________________________________________ Business Address: ________________________________________________________ TO BE EXECUTED BY A PARTNERSHIP Partnership Name: ________________________________________________________ Business Address: ________________________________________________________ Signatures and Addresses of All Members of the Partnership: 1)______________________________________________________________________ ________________________________________________________________________ TO BE EXECUTED BY A CORPORATION Corporate name: __________________________________________________________ Address: ________________________________________________________________ State of Incorporation: _____________________________________________________ Names of Officers of the Corporation: President: Secretary: Vice President: Treasurer: The undersigned proposes, in accordance with the terms and conditions of the Contract Documents, of which this Proposal is a part in accordance with the General Conditions and Instructions to Proposers, Special Conditions, Insurance, Certifications, Specifications or Scope of Work, Proposal Pricing, Business References, the pricing below: • The undersigned hereby acknowledges having received a full Proposal Document including ADDENDA NUMBERS________________________(if applicable) X _______________________________ (Signature and Title) PROPOSAL MUST BE SIGNED AND NOTARIZED (WITH SEAL) FOR CONSIDERATION Subscribed and sworn to before me this day of , 2024 My Commission Expires: City of Park Ridge - PW-24-14 Page 20 of 20 (Notary Public & SEAL) PROPOSAL PACKET LABEL Please cut-out this proposal label and attached to the OUTER ENVELOPE of your proposal. SEALED PROPOSAL INVITATION #: PW-24-14 OPENING DATE: APRIL 25, 2024 OPENING TIME: 10:00 A.M. DESCRIPTION: EMERGENCY WATERMAIN/ SEWER REPAIR SERVICES COMPANY NAME: (WRITE IN NAME)