Engineering/Design Service for Roadway

PURPOSE OF REQUEST The Town of Gila Bend is seeking proposals for Engineering/Design Services for 1925 linear feet of street reconstruction to be performed on Papago Street beginning at Dodson Avenue and ending at Johnny Street. Resuming on Papago Street from Euclid Avenue to North Martin Avenue in Gila Bend, AZ 85337. SCHEDULE / TIMELINE   The Town will attempt to follow this timetable, which should result in a final selection by : TASK/DATE Issue RFP/1/29/19 Deadline for submitting questions/2/8/19 Deadline for submitting proposal 2/28/19 by 2:00 PM Selection made 3/12/19 INSTRUCTIONS/GENERAL INFORMATION: A. All questions are to be forwarded to: Beverly Turner Town of Gila Bend   644 W. Pima / PO Box A GilaBend, AZ.  85337          (928) 683-2255 bturner@gilabendaz.org Deadline for submitting questions is Friday, 2/8/2019 B. Sealed proposals are to be submitted as follows:  Sealed proposals must be

clearly marked in the lower left-hand corner “RFP – Engineering/Design Papago Street Reconstruction”.  An original and four (4) copies of the sealed proposal must be delivered by 2pm on 2/28/19 to:  Beverly Turner  Town of Gila Bend    644 W. Pima / PO Box A GilaBend, AZ.  85337           (928) 683-2255 C.  All proposals must include the following items as described on Attachment B: 1.   Firm Information 2.   Statement of Individual Qualifications D.  Proposals should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request.  Emphasis should be on completeness and clarity of content.  Use recycled paper for responses and any printed or photocopied material created pursuant to a contract with the Town whenever practicable.  Use both sides of the paper for any submittal to the Town whenever practicable.  E.  The Town is committed to reducing costs and facilitating quicker communication by using electronic means to convey information.  Those interested in submitting a proposal are encouraged to provide contact information to Beverly Turner bturner@gilabendaz.org .  Providing contact information will allow the Town to provide notification if an addendum to the RFP is issued or the RFP is canceled.  Those who choose not to provide contact information are solely responsible for checking the Town’s website for any issued addenda or a notice of cancellation. SCOPE OF SERVICES: Town of Gila Bend is seeking proposals for Engineering/Design Services for 1925 linear feet of street reconstruction to be performed on Papago Street beginning at Dodson Avenue and ending at Johnny Street. Resuming on Papago Street from Euclid Avenue to North Martin Avenue in Gila Bend, AZ 85337 .The services the Town would expect the applicant to provide are listed in “Engineering/Design Services - Scope of Services,” provided as Attachment A (see Related Documents). TERMS AND CONDITIONS: A.   The Town prohibits the acceptance of any proposal after the time and date specified on the Request for Proposal.  There shall be no exceptions to this requirement. B.   The Town reserves the right to reject any and all proposals that are deemed not responsive to the needs, and to waive minor irregularities in any proposal. C.   The Town reserves the right to request clarification of information submitted and to request additional information on any proposal. D.    If a selection is made as a result of this RFP, a contract with fixed/known prices will be negotiated. Negotiations may be undertaken with the Proposer who is considered to be the most suitable for the work.  This RFP is primarily designed to identify the most qualified firm.  Price and schedule will be negotiated with the “first choice” Proposer.  Negotiations may be instituted with the second choice and subsequent Proposer until the project is canceled or an acceptable contract is executed. E.    The contents of the proposal of the selected Proposer shall become contractual obligations if a contract ensues.  Failure of the Proposer to accept these obligations may result in cancellation of their selection. F.   The Town reserves the right to award any contract to the next most qualified proposer if the successful provider does not execute a contract within 30 days of being notified of selection. G.   The Town shall not be responsible for any costs incurred by the Proposer in preparing, submitting or presenting its response to the RFP. H.   This term contract shall be in effect for the completion of construction not to extend beyond 5/31/19. I.     Proposals and evaluation materials submitted under this RFP shall be considered public documents and with limited exceptions, proposals that are recommended for contract award will be available for inspection and copying by the public.  The Town may request an electronic copy of your proposal response at a later time for this purpose.   EVALUATION PROCESS: Proposals will be evaluated by Town Staff.  Evaluations will be based on criteria outlined herein, which may be weighted by the Town in a manner it deems appropriate.  All proposals will be evaluated using the same criteria.  The criteria used will be: A.   Responsiveness to the RFP The Town will consider all the material submitted to determine whether the proposer’s offering is in compliance with the RFP documents. B.   Ability to Perform Required Services The Town will consider all the relevant material submitted by each proposer, and other relevant material it may otherwise obtain, to determine whether the proposer is capable of providing services of the type and scope specific to the RFP.