“Travel Accommodations”

Board of Education requests you to bid on items subject to these conditions: • The Board reserves the right to increase or decrease amounts and/or quantities at its sole discretion. Quantities have been provided as an approximation and may be estimates of potential purchases and are not necessarily guaranteed initial purchase quantities. • RCBOE is a tax-exempt organization. The Bidder is responsible for and bid cost must reflect any/all sales and use tax for the materials and or equipment. • This bid is ultimately subject to funding. • RCBOE reserves the right to waive any formalities to accept any bids as a whole, split bid, and/or accept any individual item or items within a bid or to reject any or all bids whichever is in the best interest of RCBOE. The Board reserves the right to reject any/and all bids for any reason. • Items of various manufacturers may be bid; however, it is the responsibility of the bidder to satisfy the Board’s representative that substituted items are equal

to or better than the specified items. All items bid however, must be of such character, quality and design as will serve the purpose for which it is intended to be used equally as well as that specified, and be equally suitable to the needs of the RCBOE. When submitting on items other than specified, include complete specifications on the items submitted. When no reference is made by the bidder to the make or grade proposed to be furnished it is understood that the specific article or services named in the bid are to be furnished. The bidder will abide by and comply with the true intent of the specifications and not take advantage of any unintentional error or omission, but shall fully address the intent and meaning of each aspect of the specifications. The Board’s representative shall make all determinations in regard to equal to or better than. • By submission of this bid the vendor agrees to all terms and conditions stated therein. Disputes or legal matters will be litigated in Rutherford County or the Middle Tennessee District. Issuance of the purchase order will be the award notice. • Awarded bidder shall indemnify, defend, save and hold harmless RCBOE, its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of, arising out of, or due to breach of the agreement by Bidder, its subcontractors, suppliers, agents, or employees or due to any negligent act or occurrence or any omission or commission of bidder, its subcontractors, suppliers, agents or employees submitted on the attached form and signed by the bidder. All bids are to be complete in every detail as required. Those that are incomplete, contain irregularities or are not in accordance with the specifications may be rejected. • All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand delivered or mailed before the bid date and time. Bids submitted by Fax or E-mail will not be accepted. • Bi