\n\nDemolish and Remove Old Gazebo and Construct New Gazebo\nwith Concrete Base\n\n

"EFFINGHAM COUNTY BOARD\n\nCounty Building \u00bb 101 North Fourth Street, Suite 301\nEffingham, IL 62401\n(217) 342-4990 Fax (217) 342-8525\n\nDemolish and Remove Old Gazebo and Construct New Gazebo\nwith Concrete Base\n\nEffingham County Government\nContact: Angie Thompson\n\nPhone: 217/342-4990\nE-mail: athompson@ co.effingham.il.us\n\nDate Issued: March 3, 2023\nDue Date and Time: 4:00 pm, Friday, April 7%, 2023\n\nThe deadline established for the receipt of your sealed bid is 04/07/23 at 4:00 p.m. Thebid is to\nbe submitted to the County Board Office, 101 North Fourth Street, Suite 301, Effingham, IL.\n62401.\n\nAddress the bid to: Effingham County Board Office\nGAZEBO\n101 North Fourth Street, Suite 301\nEffingham, Il, 62401\n" "REQUIREMENTS & INSTRUCTIONS\n1. SUBMISSION OF OFFERS:\n\nAll offers should be submitted in a sealed envelope or package. The invitation title, opening date\nand time, company name, address and telephone number shall be clearly displayed on the\noutside

of the sealed envelope or package. The delivery of responses to the County Board Office\nprior to the specified date and time is solely and strictly theresponsibility of the offeror. Any\nsubmittal received inthe County Board Office after the specified date and time will not be\nconsidered. A dditional information may be attached to the submittal. Facsimile submissions are\nNOT acceptable. No offer may be modified after the acceptance date. No offer may be\nwithdrawn after opening for a period of sixty days unless otherwise specified. Bid must include\nall costs. All offers must include the original and at least one (1) copy.\n\n2. EXECUTION OF OFFER:\nOffer shall contain a manual signature page to bind the offeror to the provisions therein.\n\n3. EXECUTION OF ACCEPTANCE:\n\nEffingham County legally recognizes acceptance of formal offer when a written contract is\nsigned by both parties. Offeror is not to assume that the Effingham County Board resolution\napproving the bid or proposal is a binding contract.\n\n4. OPENING & RECORDING:\n\nOpening shall be inthe County Board M eeting Room during the Effingham County Buildings\nand Grounds meeting on April 11, 2023, at 8:30am. T his meeting is open to the public.\n\n5. INTEGRITY:\n\nEffingham County does not discriminate on the basis of race, color, national origin, sex,\nreligion, age or disability in employment or the provision of services. The Offeror agrees to\nfollow all applicable labor rules and prevailing wage.\n\n6. PRICING:\n\nUnless otherwise specified prices offered shall remain firm for a period of at least sixty (60)\n\ndays; all pricing of goods shall include FOB Effingham County Courts Building, all packing,\nhandling, shipping charges and delivery to any point(s) within Effingham to a secure area or\ninside delivery.\n\n7. PAYMENT TERMS:\n\nEffingham County will remit full payment on all undisputed invoices within thirty (30) days\nfrom receipt by the appropriate person(s) of the invoice or receipt of all products or services\nordered. Any other payment schedule or deposit requirement must be clearly defined in the\noffer.\n\n8. INCURRED EXPENSE:\n" "This invitation does not commit Effingham County to make an award nor shall Effingham\nCounty be responsible for any cost or expense which may be incurred by any respondent in\npreparing and submitting a reply, or any cost or expense incurred by any respondent prior to the\nexecution of a purchase order or contract agreement.\n\n9. CLARIFICATION/CORRECTION OF ENTRY:\nEffingham County reserves the rightto allow for the clarification of questionable entries and the\ncorrection of OBVIOUS MISTAKES.\n\n10.INSURANCE:\nThe successful bidder is required to procure and maintain the following insurance for the life of\nthis contract:\n\no W orkers' Compensation Insurance\n\no Commercial General Liability Insurance, not less than $1,000,000.00 per\noccurrence\n\nD Motor Vehicle Liability Insurance\n\n11.INTRODUCTION\n\nEffingham County has chosen to issue this Request for Proposal (RFP) to seek a\ncompany to demolish, remove and construct anew gazebo with a concrete base to\ninclude drainage.\n\nPROJECT OVERVIEW\n\ne Effingham County is seeking the services of a qualified Contractor to remove and\nreplace the current gazebo on the old courthouse property located in the 100 block of\nE. J efferson A ve., Effingham, Illinois 62401\n\ne TheintentoftheRFP isto award a contract for service to the successful\nRespondents.\n\ne Aspartofthe Work, the Contractor shall furnish and assume full responsibility for\neverything required for the orderly progress and proper execution and completion of\nthe Work, whether temporary or permanent and whether or not incorporated into the\nWork including, but not limited to, drawings, materials, equipment, labor including\nsubcontractor, transportation, construction equipment and machinery, tools, and other\nfacilities and incidentals. If work is required to be \"done by others\" it must be clearly\ndefined in the offer. The expense of work done by others will be considered in the\naward of bid.\n\ne Contractor shall not have any public or private interest and shall not acquire directly\nor indirectly any such interest which conflicts in any manner with the performance of\nits services under this Contract.\n" "\u00bb Contractor shall employ only persons duly licensed and qualified to perform the Work\nrequired under this Contract.\n\ne TheCounty provides no guarantee of work. Award of a contract does not prevent the\nCounty from obtaining the services of another Contractor for any other project if the\nCounty so desires and/or is in the public interest to do so.\n\n12.GENERAL SCOPE\nThe general scope of work for this project will include:\n\ne Demolish and Remove the old gazebo.\n\ns\u00bb Avoid damaging the surrounding grounds, or repair them if they are damaged\nduring the demolition or construction process.\n\ne Constructthe new gazebo with a concrete ground level base with center drain and\nabove grade for drainage. The gazebo will be 6 sided with 2 sides north and south\nbeing 36 feet in length and the other 4 sides being 18 feet each on the east and west.\nGazebo will be in the shape of an irregular hexagon with the north and south sides\nbeing longer than the remaining east/west sides. Keeping the construction of the\nupper portion in the same aesthetics of the Old Courthouse to include matching shake\nshingles etc.\n\ne Construct and install infrastructure for electrical service to the G azebo fixtures as per\nplans\n\ne Clean up debris and repair surrounding turf, after construction\n\ne Construct the gazebo as per plans, and with maintenance free or low maintenance\nmaterials where not specified, including a description in the responding proposal\n\ne Purchase and provide for delivery of materials necessary for the construction of the\nGazebo\n\ne Provide equipment and labor to ensure project is completed\n\ne Provide.a date for construction to begin, and estimate of time to completion when\nsubmitting this RFP\n\nThe Contractor's team shall be fully licensed with all appropriate agencies to demolish and\n\nconstruct the gazebo. The Contractor will have full access to Gazebo and required areas during\nconstruction.\n\nA.The candidates will be evaluated on their ability to explain fully whatis included in each\nitem of proposal as well as the benefit to additional options provided. Additional\noptions areto be priced as \"add on\". Warrantees on parts and services should be clearly\nidentified.\n" "One-year warranty after construction. W arranty to include coverage for defects in\nmaterial and workmanship.\n\nTimeframe:\n\nProposals Due:\nApril 7, 2023, by 4:00 pm\n\nProposed A ward:\nApril 17, 2023, at 4:00 pm\n\nConstruction Phase:\n\nAs soon and practical (or to be agreed upon\nby both parties)\n\nExperience Requirements:\nIt is very important that the Contractor's team performing the work on the County property have\na significant amount of experience working on similar projects. The Contractor should have\nknowledge of demolition, construction and cleanup.\n\n14. SUBMITTALS Format:\n\nAll proposals should include the following:\n\n\u00bb Transmittal Letter:\nInclude a brief introduction to your firm and your interest in this contract; give main\ncontract name, phone number, fax number and email address of the main point of\ncontact.\n\n\u00bb Give details of Contractor's proposed means and methods to perform work.\n\n\u00ae Details on pricing: Including labor, materials, inspection fees and/or any other\nrelevant cost items.\n\n\u00bb\u00ae Terms and Conditions signature page\n\n\u00aee References:\nList at least three organizations that you have performed similar work for in the past\n\n15. SITE VISITS AND QUESTIONS\n"