Public Drop Box Recycling Service

"NOTICE TO BIDDERS\n\nSealed bids will be received by the City of Ashland, Kentucky on the following item(s):\n\nPUBLIC DROP BOX RECYCLING SERVICE FOR THE DIVISION OF SANITATION,\nDEPARTMENT OF PUBLIC SERVICES.\n\nSpecifications and bid instructions may be seen and obtained in the Office of the Department\nof Public Services, City Building, Ashland, Kentucky, during regular office hours or telephone\n(606) 385-3332.\n\nBids will be received by the City Clerk until 3:00 P.M., EST., May 2\"4, 2024. At 3:15 P.M., EST.,\nMay 2\"d, 2024, the bids will be opened and publicly read in the Commissioner\u2019s Chambers, Third\n\nFloor, City Building, 1700 Greenup Avenue, Ashland, Kentucky.\n\nThe City of Ashland through its City Manager, reserves the right to accept all or to reject all or any\npart ofthe bid should it be deemed to be in the best interest of the City of Ashland.\n\nDepartment of Public Services\n\nPUBLISHED: Online at

target="_blank">www.ashlandky.gov on April 15, 2024\n" "rt ir\ngi\n57 AU \\f \u00bb\n\n-V KENTUCKY \u00a9\n\nDear Prospective Bidder:\n\nThe City of Ashland appreciates your assistance in making a careful study of the\nspecifications and contract documents for the purpose of offering suggestions as to\ncontract periods, quantities, terms, detailed specifications, trade customns, etc., which you\nbelieve to be for the best interest ofthe City of Ashland.\n\nIn soliciting an interest on your part in reviewing our bidding forms, we believe closer\ncooperation will be developed between prospective bidders and the City of Ashland.\n\nInthe event you are unable to bid, we will appreciate your advising this office, in writing.\nFailure to do so will result in your name or firm being removed from our mailing list.\n\nSincerely,\nCity of Ashland\ntIr\n\nm \u2014 2, nn ne\u00f6\u00d6 ss nn]\n\nCity of Ashland, Kentucky e 1700 Greenup Ave Room 408 Ashland, KY 41101 e www.ashlandky.gov * 606-385-3332\n" "GENERAL SPECIFICATIONS FOR\nCITY OF ASHLAND PUBLIC DROP BOX RECYCLING PROGRAM\n\nCOLLECTION SCHEDULES\n\nThe City of Ashland owns 20 - 8-yard front load containers number 1 to 20. Depending on the number of containers and\nservice frequency the City of Ashland contractor will provide the day or days of the week the containers will be serviced.\nDuring the contract period, the contractor may make changes to service day(s), as long as contractor contacts the City.\n\nThe present holidays that typically will delay collections one day are currently defined as: New Year\u2019s Day, Good Friday,\nMemorial Day, July 4*\", Labor Day, Thanksgiving Day, and Christmas Day.\n\nEQUIPMENT\n\nContractor shall use only vehicles meeting the standards of State and Federal regulations and must obtain all necessary\npermits as required. All vehicles shall be equipped with the most current standards in flasher, strobes, reflective markings,\nand other safety-oriented identification methodologies.\n\nAll vehicles shall be well maintained and kept in a good visual state of repair and, in particular, cleanliness. Excessive\nand/or unusual noises; leakage; odors; unsightiy vehicles; or ones causing damage to streets, alleys, structures, or\nsurroundings shall be removed from service by the Contractor or immediately upon notification from the City.\n\nAll collection vehicles must be properly and clearly marked with the Contractor\u2019s name and the number of the vehicle.\nVehicles shall be marked with the toll-free telephone number of the Contractor. Every collection vehicle shall be equipped\nwith a two-way radio (not CB), or phone, capable of maintaining communications between collection vehicles and the\ncontractor\u2019s base station.\n\nCONTRACTOR\u2019S EMPLOYEES\n\nEmployees shall maintain reasonable standards of appearance and professional conduct at all times. All requisite personal\nprotective equipment shall be available to all employees and subcontractor employees at all times and properly utilized by\nsaid employees at all times.\n\nThe Contractor agrees that upon notification by the City, verbally or in writing, when any of the Contractor\u2019s employees\nassociated with this program prove unsatisfactory to the City, the Contractor shall take immediate corrective actions, and\nshall advise the City, in writing, as to the steps taken to correct the concerns. If such problems are not addressed to the\nsatisfaction of the City, the Contractor shall remove the employee from this Contract\u2019s work upon written notice to the City.\nProblems may include use of foul language; not wearing Contractor\u2019s uniform or otherwise being inappropriately attired;\nlittering; missing pick-up locations or employee\u2019s hygiene/appearance; behavior; inappropriate driving; unlawful conduct;\nnot replacing container where found.\n\nThe employees shall exercise all reasonable care and diligence in handling the containers.\n\nCity of Ashland, Recycle Program Bid Specifications 10f5\n" "CONTRACTOR\u2019S SERVICE LOCATION\n\nContractor shall note in submittal what locations employees will be dispatched from, and if contractor operates multiple\nlocations.\n\nSERVICE AND COMPLAINT MANAGEMENT\n\nThe Contractor shall maintain an office for the transaction of business including receipt of service calls or complaints, and\nshall be available for such ealls on all collection\u2019s days between the hours of 8:00 A.M. and 5:00 P.M. The Contractor shall\nmaintain a toll free \u201c800\u201d telephone number for contact by the City and citizens.\n\nAll complaints must be given prompt and courteous attention.\n\nIf the Contractor has mechanical difficulties or other problems limiting or impacting the Contractor\u2019s ability to stay on time\nas per normal scheduling, Contractor shall arrange for other equipment and/or staff to make the City collection within 24\nhours of their regularly scheduled time, and Contractor shall advise the City of Any such breakdowns or other interruptions\nof the service to the City, and of the intended time and date at which Contractor will be back in normal operation. Notice\nunder this paragraph shall be sent to the Solid Waste Supervisor at 606-385.3173 and shall be made immediately upon the\nContractor needing to implement this paragraph.\n\nIf a failure of the Contractor to collect the recyclables continue for a period of or beyond ten days, and provided such failure\nis not due to an act of God deemed by the City to be beyond the Contractor\u2019s control, the Contractor hereby agrees that\nbonds posted by the Contractor may be forfeited to the City as liquidated damages, and the City may cancel this contract\nwithout prior notice and without further obligation to the Contractor, or withhold payments, and /or deduct costs from any\nsuch payments as may be due to the Contractor.\n\nCONTRACTOR\u2019S CONTRACT PERSONS\n\nThe City shall be kept supplied with the contact information for a current, single contact person in charge of resolving\nproblems.\n\nDISPOSAL SITES - FEES\n\nAll materials shall be legally transported and properly disposed of by the Contractor. Recycling materials shall all be\nrecycled, not land-filled. Proof of compliance for all disposal and handling sites shall be provided by the Contractor to the\nCity on a monthly basis.\n\nBidders are required to identify the recycling facility where the City of Ashland\u2019s single stream materials will be separated\nby material category. The identified recycling facility must be equipped with the necessary technology to separate materials\noutlined in this bid conforming to state safety and environmental requirements. Include the contact\u2019s name, phone number\n/ email and physical address for the designated recyclable materials recycling facility in the bid proposal.\n\nBidders are required to identify end markets for recyclable outlined in this bid providing contact person name, phone\nnumber / email and the physical address of the facility that will be using separated recyclables generated through the City\n\nCity of Ashland, Recycle Program Bid Specifications 20f5\n" "of Ashland recycling drop off program. A monthly report outlining the approximate weights of materials processed in the\ngiven month is required by the 10 ofthe month.\n\nLITTER CONTROL\n\nThe Contractor shall be responsible for collecting any litter which may fall or be blown from containers or his vehicles on\nboth public streets and alleys and private property.\n\nCONTAINERS \u2014 CARE AND REPLACEMENT\n\nThe Contractor shall exercise all reasonable care and diligence in handling of the recycling containers to prevent damage\nthereto.\n\nMONTHLY REPORTING OF RECYCLABLE MATERIAL/QUANTITIES\n\nEach month the Contractor shall submit single stream recycling tonnages collected under any Contract. Receipts will include\nthe running tonnage total for each calendar year. Failure to submit such reports, or if the City determines that the reports\nare not satisfactory, may result in payment of invoices may be delayed until the Contractor returns to compliance with\nthese Documents. Reports shall be delivered to the City and to the City\u2019s Solid Waste Superintendent.\n\nMONTHLY INVOICE\n\nThe Contractor will invoice the City on a monthly basis.\n\nFAILURE TO PERFORM\n\nFailure to keep all records current, approved, and in the City\u2019s possession, or failure to perform according to the\nrequirements and intent of the contract documents may be caused for payment to the Contractor to be suspended by the\nCity until all non-compliant matters or performance are resolved. During such periods of suspended payments, the\nContractor shall continue to provide uninterrupted collection service as required and as intended by the contract\ndocuments untit he has resolved his non-compliance and shall do so without any added cost to the City.\n\nFailure to respond to, or resolve, the matters of non-compliance may be cause for the City to declare the Contractor to be\nnon-performing, or in noncompliance, and therefore in breach of contract. Such a determination at the discretion of the\nCity may result in: no further payments to the Contractor; a cancellation of the Contract; forfeiture of bonds and other\nsureties; or the City obtaining alternative services to satisfy its recycling needs.\n\nCity of Ashland, Recycle Program Bid Specifications 30f5\n"