Yard Waste Transportation and Composting - City of East Grand Rapids

"Revised 3-22-24\n\nPURCHASING DIVISION\n\nKent Joni Laming, Manager\n\nK_lCounty mama\nu\n\nSee ee purchasing@kentcountymi.gov\n\nSOLICITATION\nSolicitation Type Request for Quotation (RFQ)\nSolicitation Number 5630\nDescription Yard Waste Transportation and Composting - City of East\nGrand Rapids\nDate of Issuance 3/20/2024\nInquiries Deadline Date & Time (local) | 4/5/2024, 2 PM\nDue Date & Time (local) 4/9/2024, 2 PM\nBuyer Name Underhill\n\nINTRODUCTION\n\nThe Kent County Purchasing Division is soliciting quotations for yard waste transportation and\ncomposting for the City of East Grand Rapids\n\nSOLICITATION DOCUMENTS\n\nThis Solicitation is distributed by Kent County for the benefit of the named local agency and County\nregistered bidders through distribution of this request. The Kent County Purchasing Division will assist\nbut does not authenticate the Solicitation documents or award processes for the

Solicitation.\n\nSPECIFICATIONS\n\nSee attached East Grand Rapids Specification and Proposal Form. The proposal form must be submitted\nwith the vendor\u2019s response.\n\nThe Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County\nPurchasing Division website are incorporated by reference and shall be deemed to have the same force\nand effect as if fully set forth herein.\n\nINQUIRIES\nAny and all communication regarding this Solicitation shall be on the Kent County Purchasing Division\n\nInquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the\nright to determine the response format or not respond, at its sole discretion.\n\nREFERENCES\nProvide 3 references of current/past customers who can verify the quality of products and/or services of\n\nsimilar size and scope your company provides. References may not include any current/past Kent\nCounty employees.\n\nPagelof2\n" "INVITATION FOR BID/RFQ SUBMISSION\n\nComplete submissions must be received in the Kent County Purchasing Division on or before the due\ndate/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be\nconsidered.\n\nSubmissions may be submitted electronically on the Bid Opportunities page of the Kent County\nPurchasing Division's website. Respondent must include a complete submission as 1 non-password\nprotected PDF document.\n\nRespondent shall submit the Submission Form (\u201cBid Form\u201d \u201cResponse Form\u201d) posted on the Bids\nOpportunities page of the Kent County Purchasing Division\u2019s website. Click the Submit Online icon to\nsubmit electronically.\n\n> Respondent must submit the attached Proposal Form as (1) PDF with response.\n\nThe time required to upload a submission may vary. Respondent assumes all risks associated with\nelectronic submission, including all technological difficulties, and deems the County and its service\nprovider harmless and without fault. Successful electronic submissions are confirmed via Respondent's\nemail. Respondent shall view the link in the confirmation email to determine accuracy prior to due\ndate/time.\n\nSubmissions that deviate from the Solicitation specifications will only be considered ifthe deviations are\nclearly detailed and noted within the submission. In case of a dispute regarding the true intent and\nmeaning of the specifications, the County\u2019s interpretation will prevail. When a Solicitation states no\nalternates, no deviations are permitted.\n\nKent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable\noffer for a period of 45 days from the due date/time. In the event the notification of award is not made\nwithin 45 days from the due date/time, the Respondent may withdraw or provide a written extension of\ntheir submission.\n\nSubmissions may only be withdrawn by written request if the request is received before the due\ndate/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized\nPurchasing 5(i)(2).\n\nNO BID\nPlease provide feedback if you are electing not to participate in this Solicitation.\n\nPage 20f2\n" "TTER P\ner To Laca\nLIVE\n\nINVITATION TO BID\n\nYard Waste Transportation/Composting\nService\n\nCity of East Grand Rapids\n750 Lakeside Drive\nEast Grand Rapids, MI 49506\n" "NOTICE-INVITATION TO BID\n\nNotice is hereby given that the City of East Grand Rapids, MI will be accepting proposals for yard waste\ntransportation/composting service.\n\nBids for yard waste transportation and composting service will be received until 2:00 PM on Tuesday, April\n9, 2024, via electronic submittal to Kent County Purchasing.\n\nThe City of East Grand Rapids reserves the right to reject or accept any proposal or to waive any irregularities\nin any proposal deemed to be in the best interest ofthe City of East Grand Rapids.\n\nIntroduction:\n\nThe City of East Grand Rapids is soliciting quotations for a four (4) year contract for transportation/composting\nservices for the city.\n" "Specifications:\n\ne Transport and process/compost/repurpose yard waste from the City\u2019s Public Works Complex, located at\n2310 Reeds Lake Blvd. Yard waste consists of grass clippings, leaves, shrub clippings, weeds, general\nyard and garden waste materials, wood chips, branches, twigs, tree limbs, logs and stumps.\n\ne The City of EGR will be responsible for loading yard waste materials into contractor\u2019s vehicles/trailers.\n\ne All work performed on city property shall be between the hours of 7:00am and 3:30pm, Monday-Friday\n(Holidays excluded).\n\ne Contractor will respond to requests for removal of yard waste within one day and will be on site to pick\nup yard waste materials no later than two days from the city when a request is made.\n\ne Contractor shall provide sufficient transportation vehicles or increase frequency of transport to\naccommodate the volume of yard waste collected by the city based on limited available on-site storage\n(example: fall leaf season, storm clean up events).\n\ne Contractor shall comply with all applicable city, county, state, or federal laws, licensing requirements,\nordinances and regulations. Furthermore, Contractor shall process/compost/repurpose yard waste in full\ncompliance with all applicable laws in effect at the locations where such items are disposed.\n\nAdditional information: The City of East Grand Rapids sends out 16,000-25,000 cubic yards of yard waste material annually\nContact:\nDoug La Fave, Deputy City Manager-Director of Public Works.\nPhone: 616-940-4817\n\nE-Mail: dlafave@eastgr.org\n\n"