Bid #PNC2118173B1 - Vending Machine Services

Bid
#PNC2118173B1 - Vending Machine Services




RFB









Bid
contact:
Please log in to view Bid contact information
Issuing agency:
Broward County Board of County Commissioners, FL
See other Bids by this agency
Bid Comments:

Scope of Work:
To provide
Vending Machine Services
which includes, but is not limited to, furnishing, installing, maintaining, servicing, repairing and/or replacing and stocking automatic and/or refrigerated vending machines for dispensing non-alcoholic beverages, food, food products, candy and other vending items the County may designate from time to time on an as needed basis for the Broward County Facilities Management Division and various other Broward County agencies, including Port Everglades.
 


Goal Participation:
This solicitation is open to the general marketplace.



Basis of Award:
Group Award – It

is the intent of the County to award this contract to the responsive, responsible bidder by group offering the highest Yearly Gross Revenue to Broward County.  A bidder must bid all line items in a group to be considered responsive. (Refer to Special Instructions to Vendors, Section I. Basis of Award)



Questions and Answers:
The County provides a specified time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions or clarification inquiries must be submitted through BidSync by the date and time referenced in the solicitation document (including any addenda).  The County will respond to all questions via BidSync.



Submittals:
Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in order for the County to receive a valid response through BidSync. Refer to the
Purchasing Division website
or contact BidSync for submittal instructions. It is the Vendor's sole responsibility to assure its response is submitted and received through BidSync by the date and time specified in the solicitation. The County will not consider solicitation responses received by other means.
Vendors are encouraged to submit their responses in advance of the due date and time specified in the solicitation document. In the event that the Vendor is having difficulty submitting the solicitation document through BidSync, immediately notify the Purchasing Agent and then contact BidSync for technical assistance.
 
Added on May 15, 2019:
Addendum No. 1


The following are changes and clarifications.  Words in
strikethrough
type are deletions from existing text.


1) Special Instructions to Vendors, Section I, Basis of Award, has been revised to the following:
 
 

Group Award – It is the intent of the County to award this contract to the responsive, responsible bidder by group offering the highest
Yearly
Gross Revenue to Broward County.  A bidder must bid all line items in a group to be considered responsive.  Unit price shall be Monthly Access Fee offered for each machine(s).
 

Formulas:
 
Formula No. 1: Monthly Access Fee Offered for Each Machine x Quantity of Each Machine = Total Monthly Gross Revenue to Broward County
 
Formula No. 2: Total Monthly Gross Revenue to Broward County x 12 months = Yearly Gross Revenue to Broward County
 
The Yearly Gross Revenue to Broward County will be calculated after bid opening.
 
 
2) Item Response Form (Bid Line Items):

All Line Items on the Item Response Form have been revised. The quantity and unit of measure of each line item has been revised from
1 each
to
36 month
.
Unit

price shall be Monthly Access Fee offered for each machine (bid line item).

 

3) Site Visits for Fresh Market Locations Only:
 

Water and Wastewater Services – Tuesday, May 21, 2019 from 9am - 11am. Contact Lisette Forrest.
Elderly and Veterans Services – Tuesday, May 21, 2019 from 1pm – 3pm. Contact Joe Ciarmataro or Elizabeth Warren
Broward County Judicial Center West – Thursday, May 23, 2019 from 9am – 11am. Contact Brenda Kirk or Kristopher Deblase.
Broward County Judicial Center East – Thursday, May 23, 2019 from 1pm – 3pm.  Contact Teresita Telleria.


4) The Bid End date has been revised to June 3, 2019 at 2:00 p.m.  The Question and Answer date has been revised to May 24, 2019 at 5:00 p.m.
 

 
Added on May 15, 2019:
Addendum No. 2


The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.

1) Specifications and Requirements, Section 8., Fresh Market or Micro Market Specifications, has been revised to the following:


8.9 Vendor may add surveillance cameras, at no cost to the County, to Fresh Markets or Micro Markets only. Prior approval by the Contract Administrator will be required. Vendor will be responsible for adhering to the State of Florida’s Public Records Law (Refer to General Condition No. 31).
 
Added on May 21, 2019:
Addendum No. 3

3) The time for the site visit at Broward County Judicial Center East has been revised from 1pm - 3pm to 11am to 1pm.  The date of the site visit remains the same.
Added on May 21, 2019:
Provided below are the addresses to the Fresh Market Locations.  Refer to Addendum No. 1 and Addendum No. 3 for all scheduled dates and times.

Water and Wastewater Services (Building #1), 2555 WEST COPANS ROAD, POMPANO BEACH, FL, 33069.  Ask for Lissette Forrest

Elderly and Veteran Services, 2995 N DIXIE HIGHWAY, NORTH SIDE, OAKLAND PARK, FL, 33334.  Ask for Joe Ciarmataro or Elizabeth Warren

Broward County Judicial Center West, 1st Floor Room 01165, 201 SE 6TH STREET, FORT LAUDERDALE, FL, 33301, .  Ask for Brenda Kirk or Kristopher Deblase

Broward County Judicial Center East, 3rd Floor (Old café area), 201 SE 6TH STREET, FORT LAUDERDALE, FL, 33301. Ask for Teresita Telleria
Added on May 24, 2019:
Addendum No. 4


The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.  Words in
strikethrough
type are deletions from existing text.


1) Specifications and Requirements, Section 9, Sales Collection, Reporting, Revenue, Billing and Auditing, has been revised as follows:

 


9.2 Vendor shall submit a cumulative monthly report of gross sales, by location, by machine.  A commission log of all monthly transactions for each location under contract shall be reported on an Excel

      spreadsheet.  Format must be approved prior to award (submitted to Contract Administrator within five (5) business days of request). The report should include the following information:

 

9.2.1. Machine number or identification

9.2.2. Category of Vending-Beverage (Bottle or Can), Snack, Combo or Healthy Market

9.2.3. Machine Location
(including, but not limited to, Building with floor location, Park area, Terminal number)

9.2.4. Starting and Ending Machine Counter Numbers by Category

9.2.5   Total Units sold monthly by category

9.2.6   Gross sales by category

9.2.7   Amount due to Broward County Board of County Commissioners

 

2) Document entitled
Addendum No. 4, Addition to Specifications and Requirements, PNC2118273B1, Vending Machine Services
has been added.


3)
Item Response Form (Bid Line Items):


All Line Items on the Item Response Form with a quantity of
1
and unit of measure of
each
 have been removed.



4) The Bid End date has been revised to June 10, 2019 at 2:00 p.m.  The Question and Answer date has been revised to May 31, 2019 at 5:00 p.m.


5) Refer to Pre-Bid Conference section for date and time of pre-bid phone conference and call-in number.
Added on Jun 6, 2019:
Addendum No. 5

The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.  Words in
strikethrough
type are deletions from existing text.

1)
Specifications and Requirements, Section 9, Sales Collection, Reporting, Revenue, Billing and Auditing, has been revised as follows:
 

9.7 In a situation that adversely affects the normal operation of vending machine(s) (i.e. hurricane, natural disaster, power outage); vendor's monthly access fee will be paid on a pro-rated basis, in 24-hour
      increments, per each vending machine affected, until normal vending machine services can be resumed.  In the event that normal vending machine services cannot be resumed within thirty (30)
      consecutive days, County and vendor can mutually agree to either remove affected vending machines from this bid or relocate affected vending machines to other locations in need of vending machine
      service, if applicable. 
Note: Proration does not include vending machines located at Port Everglades.  The Port Everglades Department has several machines at various terminals which are
      
seasonal terminals. The monthly access fee for seasonal machines at Port Everglades is not adjustable.

 

2) Specifications and Requirements, Section 14, Frozen Food Vending Machine Specifications, has been revised as follows:

 

14. FROZEN FOOD VENDING MACHINE SPECIFICATIONS
 

14.1 Frozen food vending machine shall be best in class energy efficient using LED lighting.
 

14.2 Frozen food vending machine shall have a high-power, low maintenance cooling module providing low temperatures.  Temperature range shall be between -15ºF (-26ºC) to 5ºF (-15ºC). 


14.3 Frozen food vending machine shall be equipped with the following features:

A. First in, first out inventory
or Vendor shall rotate inventory to achieve first in, first out.  Expired inventory shall be promptly removed.

B. Full view multi-selection (variety) frozen foods

 

C. Frost-free heated glass front

D. Filtered air for long compressor life

E. User friendly customer interface and control menu

F. Easy selection pricing feature (cash or credit card)

G. Label holder providing easy price label inserting

H. Extended life during power outage (12 to 20 hours)

 

14.4 Frozen food vending machine shall be equipped with the capability to alert the vendor when the internal temperature rises above a pre-set level.

 

3) Item Response Form (Bid Line Items):


Deletion or addition of line items and revised descriptions have been made i
n Group 1A, Group 2A and Group 4A.
Added on Jun 11, 2019:
Addendum No. 6


The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.  Words in
strikethrough
type are deletions from existing text.

1) Item Response Form (Bid Line Items):

a. Deletion or addition of line items and revised descriptions have been made i
n Group 1A and Group 3A.

b. Group 5A added to include optional item for non-food items vending machine for Port Everglades Department.

2) Specifications and Requirements, Section 15, Non-Food Items Vending Machine Specifications, has been added:


15.1 Vending machine may be best in class energy efficient using LED lighting.
 

15.2 Vending machines may dispense basic sundries, such as toothbrushes and non-prescription medications.

 

15.3 Vending machines
may
dispense small electronics such as ear buds and charging cables.

 

15.4 No tobacco, vape or alcohol products shall be sold, offered, or given away by the vendor on County property.


15.5 Vendor should provide with the bid a list of the brands, types and planograms that will be furnished for all items bid.

15.6 Award of this group is optional and will be determined as in the County’s best interest.
 
 
Added on Jun 11, 2019:
The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.  Words in
strikethrough
type are deletions from existing text.
 
 

1) The Specifications and Requirements, Section 15, Non-Food Items Vending Machine Specifications, that were added in Addendum No. 5 has been revised as follows:

 15.1 Vending machine
may

shall
be best in class energy efficient using LED lighting.

 15.2 Vending machines may dispense basic sundries, such as toothbrushes and non-prescription medications,
or small electronics such as ear buds and charging cables.
 

 
15.3 Vending machines may dispense small electronics such as ear buds and charging cables.
 

 15.4 No tobacco, vape or alcohol products shall be sold, offered, or given away by the vendor on County property.

 15.5 Vendor should provide with the bid a list of the brands, types and planograms that will be furnished for all items bid.

 15.6 Award of this group is optional and will be determined as in the County’s best interest.
Added on Jun 11, 2019:
Correction:
Specifications and Requirements, Section 15, Non-Food Items Vending Machine Specifications, was added via Addendum No. 6.
Added on Jun 13, 2019:
Note:
On June 11, 2019, Addendum No. 7 was inadvertently created and released.  No additional revisions were made to this solicitation after the release of Addendum No. 6.
Added on Jun 13, 2019:
Addendum No. 8:


The following are changes and clarifications.  Words in
bold underline
type are additions to existing text.  Words in
strikethrough
type are deletions from existing text.

1) Changes were made in the Description box of the following line items in Group 1A and will be reflected on the Item Response Form: 4, 53, 54, 55, 56, 57. 

2) The following line item was added to the Item Response Form in Group 1A and will be reflected on the Item Response Form: Line 69 - North Transit/Snack Machine 562 Approximate Units Sold in 2018
Classification codes:
View classification codes
Contract duration:
3 years
Contract renewal:
2 annual renewals
Prices good for:
120 days
Regions:
View regions


Please log in to see Bid details or to add this to My Bids. If you are not registered,
please register
for free.
Login